Notice is given of an Extraordinary Meeting of Council to be held on:
|
Date: |
Thursday, 25 January 2018 |
|
Time: |
4.00pm |
|
Location: |
Council Chambers Fairlie |
Extraordinary Council Meeting
25 January 2018
Suzette van Aswegen
Chief Executive Officer
Council Membership:
Mayor Graham Smith (Chair)
James Leslie
Russell Armstrong
Anne Munro
Stuart Barwood
Chris Clarke
Paul Hannagan
***************************************************
The purpose of local government:
(1) The purpose of local government is—
(a) to enable democratic local decision-making and action by, and on behalf of, communities; and
(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.
(Local Government Act 2002)
Extraordinary Council Meeting Agenda 25 January 2018
4.1 Appointment of CDEM Controller
6.1 Consultation Document Approval for Audit
4.1 Appointment of CDEM Controller
File Reference: CIV 1/8
Author: Toni Morrison, Projects & Administration Manager
Authoriser: Suzette van Aswegen, Chief Executive Officer
Attachments: Nil
Purpose of Report
The purpose of the report is to seek that Council appoint Phill Mackay as a Local Controller, and recommend that appointment to the Canterbury CDEM Coordinating Executive Group (CEG) and the Canterbury CDEM Joint Committee.
|
1. That the report be received. |
|
2. That Council appoints Phillip Mackay as a Local Controller pursuant to the Civil Defence Emergency Management Act 2002. 3. That Council seeks that the Canterbury CDEM Coordinating Executive Group (CEG) and Canterbury CDEM Committee endorse the appointment of Phillip Mackay as a Local Controller. |
Background
The role of a Local Controller is to lead and coordinate a local response in a declared emergency event within the district. Local controllers have delegated statutory powers to act in emergency situations. The appointment of Local Controllers is provided for in the Civil Defence Emergency Management Act 2002.
Council presently has two persons in the district who are able to act as Local Controllers. As part of Council’s ongoing review of Council’s CDEM function, and following lessons learnt from Kaikoura and Christchurch earthquake events, Council is seeking to increase the number of appointed controllers who are situated locally. This will ensure that appropriate cover is provided, and there are sufficient trained controllers for events that may require an ongoing response over a lengthy period. In such an event Council may be able to access external controllers from other districts, but this will depend on the nature of the event. It is considered a priority to ensure we increase the number of locally based trained controllers we can call on in an emergency.
Council’s Emergency Management Officer Phill Mackay recently underwent Controller training. The next step is for the Council to appoint him as a Local Controller in a formal resolution, and recommend that the Canterbury CDEM Coordinating Executive Group (CEG) endorse that appointment. The CEG will then recommend to the Canterbury CDEM Committee, a joint committee of Canterbury Councils, that Mr Mackay be endorsed as a Controller. Once the joint committee has passed its resolution he will be confirmed.
Policy Status
N/a.
Significance of Decision
The decision to appoint Mr Mackay is not considered significant under the Council’s Significance and Engagement Policy.
Options
Option 1 – that the Council appoint Mr Mackay as a Local Controller.
Option 2 – that the Council decline to appoint Mr Mackay.
As reported to the previous Planning and Regulations Committee meeting, Mr Mackay has undergone training and the next step is to formalise his appointment. Option 1 is therefore recommended.
Considerations
Legal
The CDEM Act provides for the appointment of Local Controllers and specifies powers under the Act.
Financial
There are no financial implications of having a controller formally appointed.
Other
N/a.
Conclusion
The Council is asked to appoint Phillip Mackay as a Local Controller.
Suzette van Aswegen
Chief Executive Officer
RESOLUTION TO EXCLUDE THE PUBLIC
|
That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|