Agenda of Tekapo Community Board Meeting

Tekapo Community Board Meeting Minutes 13 December 2017

MINUTES

Tekapo Community Board Meeting

13 December 2017

MINUTES OF Mackenzie District Council
Tekapo Community Board Meeting
HELD AT THE Tekapo Community Hall Lounge, Lake Tekapo
ON Wednesday, 13 December 2017 AT 4:00pm

PRESENT: Ms Stella Sweney (Chair),Mr Steve Howes (Community Board Member), Mrs Lyn Martin (Community Board Member), Ms Caroll Simcox (Community Board Member), Cr Russell Armstrong (Councillor)

IN ATTENDANCE: Mayor Graham Smith, Cr James Leslie, Suzette van Aswegen (Chief Executive), Scott McKenzie (Roading Manager), Arlene Goss (Committee Administrator), Karina Morrow (Planning Manager), six members of the public.

1 Opening

Ms Sweney welcomed everyone to the meeting.

2 Apologies

Committee Resolution TKCB/2017/92

Moved: Cr Russell Armstrong

Seconded: Ms Caroll Simcox

That apologies be received from Cr Anne Munro, Cr Chris Clarke, Cr Stuart Barwood, Community Facilities Manager Garth Nixon, and Projects and Administration Manager Toni Morrison.

Carried

3 Public FOrum

The following matters were raised by members of the public who attended the meeting:

Landscaping around the community hall. There was a request for more planting and for the landscaping to be improved. The Chair said a town gardener has just been appointed by Whitestone to manage landscaping in the town.

Rubbish bins outside the toilets by the foot bridge. Currently there are no rubbish bins in this location but they are needed due to increasing traffic in this area. Compacting bins are planned for Hamilton Drive to take campervan rubbish.

The Mayor talked about future plans for parking in the bridge area and said Council would need to look at rubbish bins at that time. The Chair asked for a temporary fix for this summer.

Improvements to parking. Murray Cox asked about a survey done last year that identified problems with traffic and parking, including the need for signage to move cars into new parks that have been created. This included restrictions in Rapuwai Lane. He asked about progress on these matters. The Chair asked if the list held by Mr Cox could be passed to Roading Manager Scott McKenzie, who was present at the meeting.

4 Visitors

There were no visitors.

5 Declarations Of Interest

There were no declarations of interest.

7 Reports

7.1 Minutes of Tekapo Community Board Meeting - 1 November 2017

Committee Resolution TKCB/2017/93

Moved: Ms Caroll Simcox

Seconded: Mr Steve Howes

1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 1 November 2017 be received and adopted as a true and accurate record of the meeting.

Carried

7.2 Tekapo Community Board Matters Under Action

The following matters were discussed:

Tekapo Squash Club – The Chair requested that a report on the Tekapo Squash Club be viewed by the community board. This is to be added to the list of Matters Under Action.

Upgrade of Hamilton Drive – Making good progress.

Tekapo Development Projects – Work continues on these items.

Church of the Good Shepherd Carpark – MBIE funding has been approved. This will allow for a 70%-30% split with 70% coming from central government. Member Caroll Simcox reported that a temporary fence is being built at the church to reduce damage to areas around the church. This will allow vegetation to be restored. Council is paying for the netting and posts.

60km speed limit extension – The community board is concerned about people stopping to photograph lupins at Cowans Hill. Temporary signs have been promised. The Mayor reported that NZTA staff are coming to look at the problem next Monday.

Civil Defence – Actions are being taken and this can be removed from the list.

Town Gardener – Has been appointed. Remove from list.

7.3 Tekapo Community Board Financial Report

Purpose of Report

That the Tekapo Community Board are updated regarding the financial performance of the Tekapo Community as a whole.

The Mayor and chief executive answered questions prompted by the financial report.

7.4 Update on Tekapo Transportation Strategy

Roading Manager Scott McKenzie spoke. The public consultation received 78 responses, which is 20% of the community. Staff are working through some of the ideas suggested by the public and would like to come back to the community board with detailed information and plans.

A pedestrian walkway near the supermarket and other projects will be completed before Christmas. They are also moving bus parking from outside the old four square to outside the pub. Will address the issues of bus parking outside the Church of the Good Shepherd in the new year.

7.5 Visitor Accommodation Provisions - Operative Mackenzie District Plan 2004

Planning Manager Karina Morrow gave an explanation of the different types of activity described in the District Plan and the rules around each. She answered questions regarding precedents set by accommodation providers in the past. Further public consultation is needed on district plan rules around tourist accommodation in residential 1 areas. Community board members asked questions about the number of visitors allowed to stay in accommodation in residential 1 areas.

7.6 Grant Application - Tekapo Business and Promotions Association Christmas Party

Purpose of Report

For the Community Board to consider this request for funding.

Member Lyn Martin spoke in support of this event. The board discussed whether community board funding should be spent on a party, or on something with more lasting value such as an asset. The Chair suggested approving a grant for hall hire for the event, in line with other grants given previously. This was agreed.

Committee Resolution TKCB/2017/94

Moved: Mr Steve Howes

Seconded: Cr Russell Armstrong

That the request from the Tekapo Business and Promotions Association for $1000 towards costs for a Christmas BBQ be declined, and that a grant of $150 towards hall hire for the event be approved.

Carried

7.7 Grant Application - Tekapo Business and Promotions Association - Promotional Expenditure

Purpose of Report

For the Community Board to consider this request for funding.

The Chair discussed the historical context of the agreement between Council and Genesis. This agreement resulted in money being put aside for use in Tekapo by the Tekapo Business and Promotions Association, for the benefit and promotion of the town. Issues with the transfer and granting of this money were discussed by the community board.

The accounts provided by the association in support of the request show a positive balance of $27,420 funded from the Genesis grant. The community board heard that this was not money held by the association, but held by council on behalf of the association.

Therefore the community board agreed that this money should be provided to the association as requested in the application.

Committee Resolution TKCB/2017/95

Moved: Mrs Lyn Martin

Seconded: Mr Steve Howes

That the request from the Tekapo Business and Promotions Association for $10,166 towards the printing of the village map be granted, and that the money be allocated from the Genesis fund held by Council.

Carried

7.8 Grant Application - The Accidental Party Fundraiser

Purpose of Report

For the Community Board to consider this request for funding from the Accidental Party, which is a fundraiser for the Ian Simpson Fund, the Tekapo Fire Brigade and Tekapo St Johns Ambulance.

Committee Resolution TKCB/2017/96

Moved: Ms Caroll Simcox

Seconded: Mr Steve Howes

That the application for funding from the Accidental Party for the hire of the Tekapo Hall, to the value of $150, be granted.

Carried

7.9 Grant Application - The Lions Club of Lake Tekapo

Purpose of Report

For the Community Board to consider this request for funding from the Lions Club of Lake Tekapo to waive the cost of the hall hire for their Christmas Party.

Committee Resolution TKCB/2017/97

Moved: Mr Steve Howes

Seconded: Ms Caroll Simcox

That the request from the Lions Club of Lake Tekapo for the waiver of the hall hire, to the value of $150, is granted.

Carried

7.10 Ward Members Report/ Report from Members of the Board

Cr Armstrong and the chief executive reported from the recent council meeting that the Long Term Plan supporting documents had been signed off and the public consultation document would be released next year. This is an important opportunity for the board and the public to have a say in the long-term goals and projects that will be funded by Council.

7.11 General Business

Representation review – the next representation review is scheduled for 2021 but can be held any time if there is a need. Any person, including those in rural areas or other districts, can be nominated for the Tekapo community board as long as the two nominees are on the electoral roll for Waitaki. The Chair asked if it’s possible to co-opt a rural person to the board to provide a rural voice. It was agreed to seek the advice of staff on this matter and add it to the action list.

Church of the Good Shepherd – The Mayor said he will have more discussions with the church on how to implement the MBIE plan for a new carpark.

The Meeting closed at 5.20pm.

The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on .

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CHAIRPERSON

Tekapo Community Board Meeting Agenda 31 January 2018

7.2 Tekapo Community Board Matters Under Action

File Reference: PAD

Author: Arlene Goss, Committee Administrator (Temp)

Authoriser: Suzette van Aswegen, Chief Executive Officer

Attachments: l

Staff Recommendations

That the information be noted.

Date	Target Date	Subject	Actioned Required By
13 December 17		Tekapo Squash Club: The chair requested that a report on the Tekapo Squash Club be viewed by the community board.	Chief executive
26 April 17	Submitted applications close 12 April	Town Projects: 1. Upgrade of Hamilton Drive – making good progress. 2. Lakeside Drive: The Chair reported works would start in 2018. 3. Tekapo Development Projects List: Scope of projects confirmed by the Finance Committee include: Funding Effectively Confirmed For: a. Funding for domain finishing b. Public Green c. Landscaping within viewing shafts d. Boat Ramp access from Lakeside Drive e. Playground – Mr Cox reported the playground is progressing. Remaining Projects: f. East and Western Carparks g. Long Vehicle Overflow Carpark A to G had been accepted by the Finance Committee as part of the development project. G will be placed on the Long Term Plan. Mr Nixon reported an MBIE application regarding the Church of Good Shepherd carpark area had been submitted. He added the plans would be available for public view.	Mr Nixon
13 December 17		Church of the Good Shepherd car park: MBIE funding has been approved. A temporary fence has been built to reduce damage.
26 April 17	Urgent	60km Speed Limit Extension: The Mayor reported that NZTA staff were coming to look at the problem at the end of December, 2017.	David Scarlett - NZTA
26 April 17	Ongoing	Matters from Previous Meetings: · Request to stop or close the section of Sealy Street within Murray Park – Application had not been received by Council from the applicants. The Chair reported a conflict of interest may exist regarding the Mantra’s Lawyer and previous engagement with Council. · Residential 1 Zone visitor accommodation.
13 December 17	Ongoing	Matters from meeting on December 13, 2017 · Rubbish bins outside the toilets by the footbridge. The chair asked for a temporary solution for this summer. · Representation Review: The chair asked if its possible to co-opt a rural person to the board to provide a rural voice. Staff to advise on this.

Suzette van Aswegen

Chief Executive Officer