Notice is given of a Pukaki Airport Board Meeting to be held on:

 

Date:

Wednesday, 14 February 2018

Time:

10.30am

Location:

St John Rooms

Twizel

 

 

AGENDA

 

 

Pukaki Airport Board Meeting

 

14 February 2018

 

 

 

Suzette van Aswegen

Chief Executive Officer

 


Pukaki Airport Board Membership:  

Derek Kirke (Chairperson) (Chair)

James Leslie

Rick Ramsay

Grant Bisset

 

***************************************************

 

The purpose of local government:

 

(1) The purpose of local government is—

(a)    to enable democratic local decision-making and action by, and on behalf of, communities; and

(b)    to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—

(a)    efficient; and

(b)    effective; and

(c)    appropriate to present and anticipated future circumstances.

(Local Government Act 2002)

 

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

Order Of Business

1         Opening. 5

2         Apologies. 5

3         Declarations Of Interest 5

4         Confirm Minutes. 5

5         Visitors. 5

6         Reports. 6

6.1            Minutes of Pukaki Airport Board Meeting - 8 November 2017. 6

6.2            Statement of Financial Performance December 2017. 16

6.3            Pukaki Airport Board Chairman's Agenda. 19

6.4            General Business. 21

6.5            Correspondence - Clearances around fuel pump and helipads - Pukaki Airport 22

7         Adjournments. 25

8         Public Excluded. 26

8.1            Correspondence - Offer of Service from Novo Group Ltd. 26

 


1            Opening

2            Apologies

3            Declarations Of Interest

4            Confirm Minutes

Ordinary Meeting - 8 November 2017

5            Visitors


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

6            Reports

6.1         Minutes of Pukaki Airport Board Meeting - 8 November 2017

File Reference:        NA

Author:                    Arlene Goss, Committee Administrator (Temp)

Authoriser:              Toni Morrison, Projects & Administration Manager

Attachments:          1.       Minutes of Pukaki Airport Board Meeting - 8 November 2017   

 

Recommendation

1.      That the Minutes of the Pukaki Airport Board Meeting held on Wednesday 8 November 2017 be received and adopted as a true and accurate record of the meeting.

 

 


Pukaki Airport Committee Meeting Minutes                                       8 November 2017

 

 

 

 

MINUTES

 

 

Pukaki Airport Committee Meeting

 

8 November 2017

 

 

 
MINUTES OF Mackenzie District Council
Pukaki Airport Committee Meeting
HELD AT THE
St John Rooms, Twizel
ON
Wednesday, 8 November 2017 AT 10:30am

 

PRESENT:                 Cr James Leslie, Derek Kirke (Chair), Rick Ramsay, Grant Bisset

IN ATTENDANCE:    Keri-Ann Andrews (Committee Administrator) Cr Paul Hannagan (Councillor) left the meeting at 12:28pm and Dave Allen (Local Farm Owner) left the meeting at 12:39pm

 

1            Opening

The Chair welcomed everyone to the meeting.

 

2            Apologies

Apology

Committee Resolution  PAB/2017/15

Moved:      Cr James Leslie

Seconded:  Chair

That apologies be received from Mayor Graham Smith and Suzette van Aswegen.

Carried

 

3            Declarations Of Interest 

Declarations of interests noted as previous.

 

4            Visitors 

There were no visitors.

 

 

 

 

 

5            Reports

6.1         Pukaki Airport Board Agenda Wednesday 8 November 2017

 

  1. Health and Safety – Dave Park – Astral:

 

Mr Bisset reported no new hazards had been identified. He noted the Civil Aviation Authority supersedes civil aviation requirements. He expressed concern regarding recent changes and interpretation of investigating officers at the time of an incident interpreting two layers of legislation.

 

The Chair and Mr Bisset would address a letter to the Minister expressing the Board’s concern. Mr Ramsay suggested the Mayoral Forum would also be an effective forum to discuss the legislation.

 

Mr Park would finalise the manual templates which the Board would then complete. Mr Ramsay would update the AIP regarding notification of an unmanned Airport.

  1. Aiim:

 

Discussed later in the meeting.

 

  1. Sales update, sales pending, sections available for sale:

 

The Chairman reported a good two year period of sales. He said sections 12, 13, 51, 52, 45, 46 and 47 were unsold. There were five sales incomplete with uncertain outcomes.

 

Mr Ramsay reported he had updated the advertisement on Trade Me and added advertising on trade me would be sufficient at this time.

 

The Chairman suggested the policy remain unchanged.

 

  1. District Plan Review:

 

The Chairman reported he had discussed the District Plan review with Ms van Aswegen and had been updated that engagement with the Board would not take place until next year. He added indications highlighted the biggest difficulty would relate to the site of natural significance (SON) pertaining to a section of Airport land.

The Chairman would ask Dave Parke to instruct Noval Group to complete the report by the middle of December regarding wording the Board would like included within the District Plan.

 

 

 

 

  1. Draft SOI to 2020:

 

The Chairman reported he had not spoken to the Mayor regarding the “up to 5” members reference within the Board’s terms of reference. He added the Mayor would investigate and initiate formal approval.

 

  1.  Meridian LIM  - Meeting at Council Chambers  about Civil Defence Plans for the Airport - 11am 7th November (after Council workshop Board members who are able will meet MEL re New Hazard  Map & Wording).

 

The Chairman reported the Board had conducted two useful meetings with Meridian Energy. He said the first meeting was of a Civil Defence nature and a very satisfactory preliminary meeting. He said Council would be largely responsible for driving the initial stages with the Board’s input when required. He noted Toni Morrison, Projects and Administration Manager and Phill Mackay, Civil Defence Officer would complete a civil defence emergency plan for the Airport.

The Chairman reported Nathan Hole had approached Council Lawyers for an opinion on whether Council could provide Map and Map wording for use within Land Information Memorandums (LIMS) for Airport land. He said Mr Hole had given very clear notification that by law Council could not get involved in this part of the situation and Council could only pass information on in a LIM. Mr Hole said it would be up to the Board to work with Meridian if the Board had concerns regarding wording on LIMS. Mr Hole added obligation sat with the Council to make sure any and all information relevant to the property had been made available to the purchaser, it was then up to the purchaser to carry out due diligence to interrupt information provided.   

The Chairman said the second meeting had been held between the Board and Meridian Energy separately to discuss the Map and wording to use as LIM information. He said the Board had been invited by Meridian to provide alternative wording which had been completed, to a large degree Meridian had accepted better wording to be accepted to add some perspective regarding the risk.

The Board accepted the science of the worst case scenario, but the structures were of the highest PIC rating that the risk would be low even though the hazard was high.

The Chairman reported Meridian had taken the Boards information away with them and had agreed to reword, trying to add as much information as possible to the map to gain perspective of the risk and would return to the Board for the member’s opinion on the wording.

At the conclusion of the meeting Meridian supplied Council and the Board with a number of documents including the March 2013 Pukaki Canal embankments dam break flood hazard, canal dam break hazard assessment and the map register for Lake Pukaki reservoir potential dam break flood inundation.

Mr Bisset referred to the 28 February 2017 report and the time given if an inland canal inlet failure occurred for water to reach the Airfield. He said the calculation given from the table would take 45 minutes to reach the northern end of airfield at 3.04 kilometres from the dam. Mr Bisset measured the distance at 4.8 kilometres from the dam himself. He added peak flow did not occur until later and he did not see this event as a life threatening catastrophic event, he would expect time available in the event of a dam break would be sufficient for people to vacate to safety.

Mr Ramsay said irrespective of those times a plan would be required by Civil Defence management and had been part of the discussions held at the meeting. 

“In the extremely unlikely event” – wording from Dam watch consultant’s report or “hypothetical worst case” - Mr Ramsay suggested the Board return to Meridian and highlight the wording and suggested words added. He suggested a letter to Andrew and colleagues thanking for the information provided in the first two paragraphs of the dam report summary and if these words could be used the Board would be satisfied. Mr Ramsay would draft the letter.

The Board clearly understands it had a duty to protect life and limb at the Airport but it balances that with its duty to make sure the hazards are presented in a balanced and accurate way.

Three agreed outcomes the Board had achieved through discussions with Meridian were hazard map included in District Plan and provided for LIM and Civil Defence plan comes in and takes over any response for life and further explanation regarding the hazard in the District Plan if required. An agreement had been reached and now it was down to discussing the final wording on the LIM.

 

  1. Hanger project,  H2Explore hovercraft, final contract, C.O. C. issued:

 

The Chairman reported all of the guarantors had signed the contract and were liable for completion of the contract.

 

  1.  Water supply

 

The Chairman reported discussion had occurred with the Board regarding concerns that the Twizel water supply may run short of water and for that reason the Board felt important to investigate their own supply.

 

Greg Cordon from FILTEC in Dunedin had been supplied with as much data as he had requested. He had requested further stability testing be carried out when a substantial rainfall event occurred. Mr Cordon recommended via correspondence received by the Chairman to wait until new drinking water standards were released next year allowing for further data to be collected.

 

The Board agreed spending 100,000 dollars or more on the cost of the water supply would not be realistic. The Board noted the information had been obtained by the Board and supplied to Council.

 

The Board supported Mr Horler’s suggestions of putting in a buffer tank and making land available for a pump station allowing to extend the life of the pump. Would the pump require pressure or could be gravity fed, clarification was sought.

 

The Board would write to Council agreeing with them that there had been a problem identified with the current use of the pump and its constant switching on and off.

  1.  Aircraft parking:

 

The Board agreed to inspect sections at the conclusion of the meeting to discuss options further.

  1.  GPS base:

 

The Board agreed to leave the AIM aerial in its current position and to approve the connection of the GPS base.

  1.  Taxi-way Reseal:

 

The Chairman noted the latest letter from Murray Fletcher stating the taxi-way reseal could be postponed a year, there had been no evidence of deterioration and highlighted the lack of traffic. Mr Fletcher encouraged weed spraying in the meantime.

 

The Board would forward on Mr Fletcher’s letter to Scott McKenzie Roading Manager and state the Board would not be proceeding with a taxi-way reseal.

 

The Board agreed the chairman would sign and return the condition of engagement document requested by Mr Fletcher.

 

The Chairman would speak with Mike Prosser regarding spraying requirements.

  1.  Long Term Plan – Night Sky – James to report           

 Air NZ – Grant to report property developer and USA Consultant:

Cr Leslie reported he had spoken to the Chair of the Dark Night Reserve Board and extended an invitation to Airport Board members to attend the next Dark Night Reserve Board meeting to be held in February 2018. He said requirements regarding lighting would need to be discussed and ways of reducing the lighting impact on the night sky.

 

Mr Bisset reported an Air New Zealand Strategist had  viewed the long term plan for the Airport. The Board agreed to disclose the interim draft plan to Air New Zealand on a confidential basis.

 

Mr Ramsay reported he and the Chairman had met with an interested party.

 

  1.  Q.V.  Valuation and Airport Zoning for valuation.

 

The Chairman reported the Airport Zone had been classified as industrial not Airport. He noted banks would not lend money for the purchase of industrial land. He added correspondence had continued to Council and QV had corresponded that changing the Zone would be impossible.

 

He added correspondence from Pauline Jackson Senior Rates Officer highlighted the Territorial Authority could decide what Zone an area is classified.

 

The Board confirmed they would like the classification changed to three and instruct QV to undertake this immediately.

 

The Chairman would write to the Mayor and Chief Executive Officer.

 

14.   Letter to Mackenzie District Council:

 

The Board had no view regarding the release of the SON report document in relation to a Local Government Official Information Management Act request.

 

15.    General Business Items:

 

The Board will inform Chris Rudge he can connect to the header tank as a source of water supply for irrigation but cannot take the water from the main line.

 

The Board approved the painting of the terminal roof. Cr Leslie would receive two quotes for the works to be completed over summer.

 

The Board approved the resewing of soil and seed.

 

The Board would erect a sign at the fuel pump area for visiting pilots, welcoming them to the Airport and providing directions where to pay for landing fees and a code for the toilet.

 

 

6.2         Minutes of Pukaki Airport Board Meeting - 13 September 2017

Committee Resolution  PAB/2017/16

Moved:                         Chair

Seconded:                     Cr James Leslie

1.      That the Minutes of the Pukaki Airport Board Meeting held on Wednesday 13 September 2017 be received and adopted as a true and accurate record of the meeting, including such parts that were taken with the public excluded.

Carried

 

The Chairman highlighted by way of explanation regarding water supply expenses had been an estimate only of $180,000.

 

 

 

 

6.3         Statement of Financial Performance September 2017

Committee Resolution  PAB/2017/17

Moved:                         Rick Ramsay

Seconded:                     Grant Bisset

That the information be noted.

Carried

 

The Chairman spoke to the report.

 

The Chairman reported Lot 47 contract maybe lost as no correspondence had been received.

 

The Chairman forecasted by the end of 2021 a considerable sum of capital revenue would be received.

 

 

6.4         Meeting Schedule 2018

Purpose of Report

To adopt the Pukaki Airport Board 2018 meeting schedule.

 

Committee Resolution  PAB/2017/18

Moved:                         Cr James Leslie

Seconded:                     Rick Ramsay

That the report be received.

Carried

Committee Resolution  PAB/2017/19

Moved:                         Cr James Leslie

Seconded:                     Rick Ramsay

 

That the Pukaki Airport Board 2018 meeting schedule be adopted.

Carried

 

Meeting Schedule for 2018: (starting time 10:30am)

Wednesday 14 February

Wednesday 16 May

Wednesday 22 August

Wednesday 14 Novembe

 

The Meeting closed at 1:40PM.

 

The minutes of this meeting were confirmed at the Pukaki Airport Committee Meeting held on  .

 

...................................................

CHAIRPERSON

 

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

6.2         Statement of Financial Performance December 2017

File Reference:        FIN

Author:                    Arlene Goss, Committee Administrator (Temp)

Authoriser:              Toni Morrison, Projects & Administration Manager

Attachments:          1.       Statement of Financial Performance  

 

Staff Recommendations

That the information be noted.

 

 

Suzette van Aswegen

Chief Executive Officer

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018


 

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

6.3         Pukaki Airport Board Chairman's Agenda

File Reference:        N/A

Author:                    Arlene Goss, Committee Administrator (Temp)

Authoriser:              Toni Morrison, Projects & Administration Manager

Attachments:          1.       Chairman's Agenda Pukaki Airport Board  

 

Staff Recommendations

That the information be noted.

 

 

Suzette van Aswegen

Chief Executive Officer

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

6.4         General Business

File Reference:        NIL

Author:                    Arlene Goss, Committee Administrator (Temp)

Authoriser:              Toni Morrison, Projects & Administration Manager

Attachments:          Nil

 

Staff Recommendations

That the information be noted.

 

General business:

Board member Cr James Leslie has requested that the board consider the following matters at its meeting on February 14:

1. Helicopter Line roof repaint - Tender let to Ace Painters. Work begins in March when weather is cooler.

2. Welcome sign done. Waiting for additional fence post to be installed for attachment.  This is to be done by 5 Lakes Landscaping and was ordered before Christmas.

3. MDC discussions with DOC for land swap to north of airfield.  The Mayor can provide an update on where this is at.

4. Need for road sweeping due to gravel distribution across road at car park?  Do road markings need to be renewed when township is redone annually?

5. Liaison with Dark Sky.

 

 

 

 

 

Suzette van Aswegen

Chief Executive Officer

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

6.5         Correspondence - Clearances around fuel pump and helipads - Pukaki Airport

File Reference:        PAD

Author:                    Arlene Goss, Committee Administrator (Temp)

Authoriser:              Toni Morrison, Projects & Administration Manager

Attachments:          1.       Email Correspondence  

 

Staff Recommendations

That the information be noted.

 

Attached are emails between Rick Ramsay and Dave Park on the subject of clearances around fuel pump and helipads - Pukaki Airport.

Suzette van Aswegen

Chief Executive Officer

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018


 

 


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

7            Adjournments


Pukaki Airport Board Meeting Agenda                                                  14 February 2018

8            Public Excluded  

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Correspondence - Offer of Service from Novo Group Ltd

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7