Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda 12 February 2019

8 Reports

8.1 Chief Executive Officer's Activities Report

File Reference: PAD 2/3

Attachments: Nil

Recommendations

That the report be received.

Activities

Provincial Growth Fund Application - Feasibility Study

Planning and preparation work for this project is well underway, as follows:

1. The Mackenzie Development Group (MDG) is identifying priorities and issues across the district with the help of Community Boards and their resident networks. Likewise, Council staff are gathering their thoughts and ideas in accordance with projects identified in the Long Term Plan 2018-28 and in Council’s Business Strategy 2018-22. The intelligence gathered through this exercise will help inform the contents of the consultants’ briefs;

2. The procurement system and process is being researched and planned for with the assistance of Ministry of Business, Innovation and Employment (MBIE) and Department of Conservation (DOC);

3. A meeting between representatives of Mackenzie District Council, MBIE, DOC and the MDG has been scheduled for 15 February 2019 to initiate and scope the project.

4. Following the above scoping exercise, the Committee of Council will be formed to govern the process, including a Terms of Reference.

CORPORATE WORK ITEMS

Staff Movements

We welcome Craig Rogerson as Council’s new Building Control Officer, Adrian Hodgett as the Finance Team Leader and Charlotte Borrell as the new Committee Administrator. We are pleased to have them on board and wish them well in their new roles.

Water Supplies

There have been no failed water supply tests since the last Council meeting.

Civil Defence

There have been no Civil Defence incidents since the last Council meeting. However approval has been granted for a possible deployment of staff to assist with the Nelson fire, where a state of emergency was declared on Wednesday morning, February 6.

Health and Safety

Since the last report to the Council meeting on 6 November there has been:

· One report of a staff incident – Occupational Overuse syndrome – addressed through correcting workstation setup and provision of ergonomic devices

· 6 reports of staff near misses – 5 involving vehicle trips on the state highway, one slip on gravel surface at the Fairlie offices

· Three reports of contractor incidents, two involving vehicle use and one relating to a machinery failure.

All were reported to Council staff appropriately.

Local Government Official Information Meeting Act (LGOIMA) Requests

The following LGOIMA requests received since the Council meeting in November when I last prepared a report to Council:

Date Received	From Whom	Nature of Request
05/11/2018	Lara Labudde	Ben Ohau Road Assessment & Delineation Reports
14/11/2018	Katie Scotcher, Radio NZ	Bullying Complaints within Council
19/11/2018	Shani Bennik, Taxpayers Union	Amount paid Residence Assoc & Ratepayer Assoc
19/11/2018	Shani Bennik, Taxpayers Union	Amounts paid to Chamber of Comm, Property Council branches, industry groups, other lobby groups
20/11/2018	Garrick Wright-McNaughton, NZ Taxpayers Union	Koru Club Membership
21/11/2018	Shani Bennik, Taxpayers Union	Hold music
21/11/2018	Jo Mckenzie-Mclean, Stuff	Christmas Media Questions
22/11/2018	Chris Harper, CKH Homes	Title Plans the Council signed off on for Tussock Bend
23/11/2018	Tabitha Lorck, Taxpayers Union	Koha Payments
23/11/2018	Shani Bennik, Taxpayers Union	A4 paper purchases
23/11/2018	Shani Bennik, Taxpayers Union	Total spent on electricity
23/11/2018	Shani Bennik, Taxpayers Union	Fleet Vehicle Info
23/11/2018	Shani Bennik, Taxpayers Union	Salaries over $200,000
28/11/2018	Mary, Russell Moon & Fail	Management of HAIL site (received verbally)
30/11/2018	Charlotte Honeywill, Milward Finlay Lobb	Information relating to soil contamination & Flood Hazards at 50-58 Regent St, Fairlie
26/11/2018	Neeraj Pratap, Pattle Delamore Partners	Flood Assessment - Ashwick
28/11/2018	Mary, Russell Moon & Fail	Management of HAIL site (received verbally)
30/11/2018	Charlotte Honeywill, Milward Finlay Lobb	Information relating to soil contamination & Flood Hazards at 50-58 Regent St, Fairlie
26/11/2018	Neeraj Pratap, Pattle Delamore Partners	Flood Assessment - Ashwick
03/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Fairlie-Tekapo Rd
04/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - 255 Nixons Rd
04/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - 45 Temple Dr
04/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - 31 Temple Dr
04/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - 51 Nixons Rd
04/12/2018	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Geraldine-Fairlie Highway
06/12/2018	Albie Aubrey	Survey on Pensioner Housing
11/12/2018	Peta Berry	Resource Consents for Chicken Egg & Meat Bird Farms
13/12/2018	Andrew Lawler, Office of Stuart Smith	Pool Inspections
20/12/2018	Torika Tokalau-Chandra, Stuff	Dogs in Shelters over Christmas
22/01/2019	Nicky Cameron, Grove Darlow Law	Copy of 3 property files
14/01/2019	Nina Welanyk Brown, Water Safety	Funds Allocated to Sport & Recreation for 2017/2018
16/01/2019	Patrick Cornish, Taxpayers Union	Economic Grants to Toyota NZ
18/01/2019	Emma Bush, Tavendale & Partners	Resource Consent Enquiry
22/01/2019	Kartrina Palmer, Tavendale & Partners	Resource Consent Enquiry
10/01/2019	Sally Elford, Baseline Group	Resource Consent Enquiry
22/01/2019	Maria Rodgers, Vic Uni	Harvesting plants by Iwi on Council land
22/01/2019	Jackson, Unispace	Copy of Meridian property file on Old Iron Bridge Road
22/01/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn. 25320/007.27 (Manuka Terrace)

Meetings and Events

Recent meetings and events of note that I have attended since my last Council meeting on November 6, 2018 include:

November

· 6 November – Council meeting in Twizel. Elected members and I met with Simon Upton, Parliamentary Commissioner for the Environment.

· 7 November – The Mayor and I met with Timaru District Council.

· 8 November – Had meeting with consultants.

· 9 November – Attended workshop with elected members and Group Managers. Attended Extraordinary meeting to adopt Annual Report Summary.

· 19 November – Attended SOLGM Navigating Political Relationships workshop in Wellington.

· 20 November – Attended Committee meeting day.

· 21 November – Attended Alpine Shareholder meeting in evening.

· 22 November – The Mayor and I travelled to Wellington and attended the Rural Provincial meeting.

· 23 November – Day 2 of Rural Provincial meeting. In afternoon the Mayor and I met with a MBIE staff member and a representative of DOC.

· 26 November – Met with a Fairlie resident. Met with Neville Reilly of Canterbury Civil Defence Emergency Management. Later in afternoon met with a Fairlie resident.

· 29 November – Attended an Alpine Energy shareholder discussion.

December

· 3 December – Attended Twizel Community Board meeting. In evening attended Twizel Business Group meeting.

· 5 December – Attended Annual Plan workshop in Tekapo. Attended Tekapo Community Board meeting.

· 6 December – Attended Fairlie Community Board meeting.

· 7 December – Had a public relationship meeting with a Twizel businessman.

· 10 December – 7 January – Leave. Glenn Snelgrove acted as Chief Executive Officer from 10-21 December.

January 2019

· 10 January – Held monthly staff meeting. Met with member of Mackenzie Development Group.

· 15 January – Met with a group of Twizel business owners and then met with Ben Ohau Golf Club representatives. Attended extraordinary Council meeting in late afternoon in Twizel.

· 16 January – Met with South Canterbury Chamber of Commerce.

· 17 January – Met with a consultant. Late in the afternoon met with a Fairlie resident.

· 18 January – Met with representative of EAP Services.

· 23 January – Attended Mackenzie Development Group meeting in Tekapo.

· 24 January – Council workshop in Fairlie. Held staff meeting in Fairlie.

· 28 January – Attended Twizel Community Board.

· 30 January – Attended Tekapo Community Board.

· 31 January – Met with PSA Union Representative for general meeting. In late afternoon attended the Fairlie Community Board.

February 2019

· 1 February – Met with consultant.

· 5 February – Met with Ngai Tahu Property.

· 11 February – Attended meeting with South Canterbury CEOs.

· 12 February – Council meeting.

Complaints/Service Requests for November - January

From 1 November to 31 January, 127 service requests were received from residents or visitors throughout the district. Of these, 118 have been completed and closed off, and the remaining 9 have been initially inspected and the essential issues dealt with.

Resource Consents

Building Consents

SUZETTE VAN ASWEGEN

Chief Executive Officer

Ordinary Council Meeting Agenda 12 February 2019

8.5 Mackenzie District Council Business Strategy 2018-2022

File Reference: PAD

Author: Suzette van Aswegen, Chief Executive Officer

Authoriser: Suzette van Aswegen, Chief Executive Officer

Attachments: 1. Business Strategy ⇩

Council Role:

☐ Advocacy	When Council or Committee advocates on its own behalf or on behalf of its community to another level of government/body/agency.
☒ Executive	The substantial direction setting and oversight role of the Council or Committee e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.
☐ Legislative	Includes adopting District Plans and plan changes, bylaws and policies.
☐ Review	When Council or Committee reviews decisions made by officers.
☐ Quasi-judicial	When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice, e.g. resource consent or planning applications or objections, consents or other permits/licences (e.g. under Health Act, Dog Control Act) and other decisions that may be appealable to the Court including the Environment Court.
☐ Not applicable	(Not applicable to Community Boards).

Purpose of Report

For Council to adopt the Business Strategy.

Staff Recommendations

1. That the report be received.

2. That Council adopts the Business Strategy 2018-2022, as attached to the agenda.

3. That the Chief Executive aligns the organisation in accordance with the Business Strategy 2018-2022.

Background

Between August 2018 and November 2018, Councillors and senior management participated in a series of workshops with the aim to identify operational priorities for the next four years. This Business Strategy (Strategy), as attached, is the culmination of those workshops and is now put to Council for final adoption. Once adopted, this Strategy will serve to guide decision making by staff and elected members.

Policy Status

Nil

Significance of Decision

The Strategy is an internal business document to clarify operational priorities for activities already committed to in the Long Term Plan 2018-18 or are able to be notified through an amendment to the Long Term Plan 2018-28 or through the Annual Plan 2019-20 process. Therefore, it is not considered significant in terms of the Significance and Engagement Policy.

Options

It is open to Council to:

1. Adopt the Business Strategy, as attached; or

2. Discard the Business Strategy, having due consideration to the funds invested to prepare the Strategy i.e. it will become a sunk cost; or

3. Request amendments after careful thought and being mindful that the Strategy was prepared using a weighted methodology.

Considerations

Legal

Nil

Financial

The approximate cost of implementing the Strategy is $2.62M with $1.91M funded through rates and $711,000 from the Provincial Growth Fund. As stated in the Strategy, trade-offs will have to be made in order to deliver what matters most. Non-budgeted items will come back to Council for decision-making through an amendment to the Long Term Plan 2018-28 and/or the Annual Plan process.

Other

It is important to read the Strategy concurrently with the Organisational Review’s draft Proposal (Confidential) dated 24 January 2019 and the CouncilMARK^TM report dated May 2018.

Conclusion

The message in both the CouncilMARK^TM report and the more recent Proposal for Organisational Change is very clear i.e. that purposeful and focused changes to Council’s Operations are essential in terms of future sustainability of the organisation. This has been captured within the Strategy. The Strategy further identifies other critical priorities, as agreed to by the senior managers and Councillors, and highlights what matters most moving forward. The Strategy will now inform other operational documents and behaviours to ensure the organisation is aligned with the direction Council is setting with the Strategy. Successful implementation will only be achieved through relentless discipline and focus by both Council and staff.

Suzette van Aswegen

Chief Executive Officer

Twizel Community Board Meeting Minutes 3 December 2018

MINUTES

Twizel Community Board Meeting

3 December 2018

MINUTES OF Mackenzie District Council
Twizel Community Board Meeting
HELD AT THE Twizel Events Centre theatre, Twizel
ON Monday, 3 December 2018 AT 3.00pm

PRESENT: Jacqui de Buyzer (Chairperson), Pat Shuker, Cr Paul Hannagan, Nancy Collins

IN ATTENDANCE: Mayor Graham Smith, Suzette van Aswegen (Chief Executive), Garth Nixon (Group Manager Community Facilities), Arlene Goss (Committee Administrator), Tanya Coles (grant applicant).

1 Opening

The chairperson welcomed everyone to the meeting.

2 Apologies

Apologies were received from community board member Norman Geary, Cr James Leslie, and Twizel township supervisor Angie Taylor.

3 Public FOrum

Tanya Coles spoke in support of her grant application on page 52 of the agenda. She said the community board has donated money towards Christmas decorations in the past, and she has spoken to people involved in the Market Place decorations last year. This year Cr Russell Armstrong has offered to harvest a tree and put it in the same spot as last year. They needed to buy lights for the tree and the gazebo, and baubles for the tree. She requested $890 from the board to buy these.

She also asked the community board to consider installing a mural in Market Place with holes for people’s faces to take photos. The chairperson said they were open to any suggestions.

The Mayor commended Ms Coles for her initiative. Cr Hannagan offered to approach the shop owners for donations. The chairperson said if the money was granted it would be paid to Ms Coles who would then be responsible for accounting for the purchases. Discussion was held on whether a grant would be for the items listed in her letter, or decorations to the value of the grant. It was agreed to discuss this matter further later in the meeting under Item 5.9.

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Minutes of Twizel Community Board Meeting - 29 October 2018

Committee Resolution TWCB/2018/172

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Cr Paul Hannagan

1. That the Minutes of the Twizel Community Board Meeting held on Monday 29 October 2018 be received and the recommendations therein be adopted.

Carried

5.2 Matters Under Action - Twizel

Theatre seats – When the seats arrive in the country the community board will give notice of the closure of the theatre to the community.

Events centre – Builders are coming to fix the gutters.

Broom – Whitestone have been instructed to spray broom. Delayed by wet weather. This is both at Lake Ruataniwha and at the River Track.

Temporary judder bar for Market Place is in. Walkway has been sealed.

Squash court lease – Mr Nixon has talked to the Aikido Club and they no longer wish to lease the squash court.

Twizel Swimming Pool – Underway with balance of the work to take place after the swimming season.

Camber of the road at the entrance to the long vehicle carpark – Whitestone has been instructed to fix this.

Large trees on Greenway – Tyne trees have been done. A large pine behind the Mackenzie Country Inn is still to be trimmed.

Wifi in Market place – Waiting for fibre connection. Expected to connect in 2020.

Market Place Completion – Funding is in the next year’s budget. Planning to take place this year.

Discussion took place on whether the $100,000 budget was to be spent this year or next year. Mr Nixon to check on this and email members.

BMX track – A working bee would be held this Saturday at 10am.

Memorial plaque – Meridian have offered to fund and place this plaque. The chairperson would like this to be a joint project.

Man-Made Hill – Project on hold as Mr Geary is away.

Long vehicle parking – Mrs Shuker spoke to three campervans and all said they did not see the sign for long vehicle parking until they were turning into the Market Place car park. A sign needed to be put before the service station saying “Long Vehicle Parking 200m” and an arrow. Mr Nixon to pass this to the Asset Manager.

Sports Hall floor – Mr Nixon to draw up a plan for this, taking into account affected users.

Cr Hannagan asked for an update on water pipes and pumps. Mr Nixon will email Geoff Horler, Utilities Manager.

5.3 Twizel Community Board Financial Report

The purpose of this report was to inform Twizel Community Board members on the financial performance of the Twizel Community as a whole.

Mr Nixon answered questions about the hire of the Events Centre, administration costs, and other notes on the financial statements.

Greenway costs are mainly due to repairs to greenway irrigation.

The community vehicle trust have requested the use of a tap at the Events Centre to clean cars.

Committee Resolution TWCB/2018/173

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

1. That the report be received.

Carried

5.4 Correspondence - Ideas for Market Place Square Upgrade

A document from Elaine Curran, Twizel Business Group, was attached to the agenda. It was to show the results of a survey she undertook on improvements to the Market Place Square.

The community board found this report confusing. Nancy Collins explained the background to the survey. Mr Nixon felt the priority from the survey was additional seating on the greenways. Cr Hannagan has spoken to the shops near the chess board and all except one agreed with a pop up market in that space. It was agreed that the chess board was well used by families.

Regarding the Market Place verandas. Cr Hannagan asked if a follow up letter should be sent to shop owners to clarify the situation. The Mayor has organised a meeting with shop owners planned for early next year. This was a council issue, not a community board issue.

5.5 Twizel Community Board Meeting Schedule 2019

For the Twizel Community Board to adopt the Twizel Community Board meeting schedule for 2019.

Committee Resolution TWCB/2018/174

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

1. That the report be received.

Carried

Committee Resolution TWCB/2018/175

Moved: Cr Paul Hannagan

Seconded: Mrs Pat Shuker

2. That the Twizel Community Board 2019 meeting schedule be adopted.

Carried

5.6 Grant Application from Zac Baikie

For the Twizel Community Board to consider a grant request from Zac Baikie.

Mr Nixon said the reason for his recommendation to decline the grant was because he had assessed the application against the assessment criteria. Discussion took place on whether the grant would benefit the community or the individual. Cr Hannagan said Zac’s achievements would inspire other young people in the community.

The community board discussed the limits of the $2000 grants budget. Nancy Collins was concerned that other projects might miss out if a large amount was given to an individual.

Cr Hannagan moved to grant $500. The chairperson seconded this.

Mrs Shuker suggested an amendment that it be a one-off grant.

Cr Hannagan said if it was made specifically clear it was a one-off grant he would like to withdraw the motion. The chairperson said circumstances changed and she was not in favour of making it a one-off. The motion stood unchanged and was carried.

Committee Resolution TWCB/2018/176

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Cr Nancy Collins

1. That the report be received.

Carried

Committee Resolution TWCB/2018/177

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

2. That the Twizel Community Board approves the grant request from Zac Baikie to the amount of $500.

Carried

5.7 Correspondence - Request for Donation from Twizel Area School

The board has granted $100 to the school in previous years and agreed to continue this tradition.

Committee Resolution TWCB/2018/178

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Mrs Pat Shuker

That the Twizel Community Board approves a grant of $100 towards prizes for the annual prize-giving at Twizel Area School.

Carried

5.8 Correspondence - Grant Application from Ben Ohau Golf Club

Garth Nixon said the community board did not have the delegation to grant this level of money so a report had been prepared for Council.

The community board was also aware of other issues surrounding the golf club, such as the work on Man-Made Hill. A meeting was planned between Council, the community board and the golf club early next year to discuss water and other issues.

The chairperson would like to respond to the golf club to say they needed to have that meeting, for further clarification, before they could make a decision on this application.

5.9 Correspondence - Grant Application from Twizel Community Care Trust

Cr Hannagan would like to see some involvement from the businesses in Market Place. He suggested a visit to the shops to ask for a donation towards Christmas decorations, and moved that the community board grants up to $400 as a top up after donations had been received.

The chief executive asked about safety issues around lights. Tanya Coles said Meridian Energy would take responsibility for making sure the lights were safe.

Committee Resolution TWCB/2018/179

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

That the Twizel Community Board grants $400 to Tanya Coles, from the Mackenzie Community Development Project, towards the cost of Christmas decorations in Market Place.

Carried

5.10 Ward Members Report/Report from Members of the Board

Cr Hannagan said Council met in Twizel and spoke to the Commissioner for the Environment Simon Upton about tourism issues.

A problem with the three water pumps in Twizel was discussed. A fix was planned.

Building consent compliance is very good at the moment. He has also been involved in judging students for the Mackenzie Country scholarship and expressed what a positive and rewarding experience it was.

The Mayor added that Council was undertaking an organisational review at the moment. Changes would be coming.

5.11 Minutes from Other Community Boards

The minutes of the most recent meetings of the other two community boards in the Mackenzie District were noted.

The Meeting closed at 4.34pm.

The minutes of this meeting were confirmed at the Twizel Community Board Meeting held on 28 January 2019.

...................................................

CHAIRPERSON

Tekapo Community Board Meeting Minutes 5 December 2018

MINUTES

Tekapo Community Board Meeting

5 December 2018

MINUTES OF Mackenzie District Council
Tekapo Community Board Meeting
HELD AT THE Tekapo Community Hall Lounge, Lake Tekapo
ON Wednesday, 5 December 2018 AT 4.00pm

PRESENT: Ms Stella Sweney (Chairperson), Steve Howes, Lyn Martin, Caroll Simcox, Cr Russell Armstrong

IN ATTENDANCE: Mayor Graham Smith, Cr Ann Munro, Karina Morrow (Group Manager Regulations), Arlene Goss (Committee Administrator), seven members of the public.

1 Opening

The chairperson welcomed everyone to the meeting.

2 Apologies

Apologies were received from Suzette van Aswegen (Chief Executive) and Garth Nixon (Group Manager Community Facilities).

3 Public FOrum

Michael Midgley said he was concerned about the spread of broom, especially from contaminated shingle and contractors’ machinery. He appreciated the spraying of lupins but broom was a worse threat to the landscape. He tabled some photographs showing broom around the Tekapo township to show the extent of the problem. The Mayor offered to raise the spraying of broom on council-owned land in the township with the Community Facilities manager. This was also a wider issue to raise with Environment Canterbury. Put this on the action list.

Natalia Zuleta then raised the subject of the lack of rubbish bins in the main carpark area. The bins had been removed and now there was rubbish being dumped around the toilets. The Mayor said a new education programme was being rolled out to educate tourists about rubbish. Ms Zuleta said the bins should be located where people park their cars. The chairperson said this issue had been discussed at previous meetings and part of the problem was campervans and holiday home users dumping rubbish.

Debate took place on the cost of rubbish bins and the rates impact of installing more bins. Another member of the public suggested putting bins near the campervan dump site at Lakeside Drive. And another person said there needed to be a bin at the carpark, even if it was a paid one. One person noted that even if there was a bin there it wouldn’t reduce the amount of rubbish on the ground. The idea of a skip was considered and rejected. The community board agreed that a litter bin was needed at the playground.

The chairperson outlined discussions held recently on the rubbish problem and thanked Ms Zuleta for raising the issue.

Ms Zuleta then raised the issue of human excrement around the public toilet because people don’t want to pay to use it. She would like the community board to consider making the paid toilets free. The Mayor said this was a trial period and the use of pay toilets would be assessed. Discussion followed on whether the toilets should be free and paid parking introduced instead. This would require a by-law.

Regarding the playground, she asked if there was a budget for landscaping. Yes. She asked for fencing around the swale for safety reasons. The chairperson said completing the playground was a priority and the money had been allocated. Shade was also a ‘must have’ for the playground and the community board agreed. She also suggested a drinking water fountain in the playground. In the village square there was a lounger/seat at the bottom of the ramp. This blocked disabled access and needed to be moved.

Don Mcconchie asked about a reserve on D’Archiac Drive, across from the Tekapo Hall. Would it be possible to plant some trees and get some water installed there for irrigation? Getting some trees established now would be useful for future development. The chairperson said this area was set aside for a future sports ground and asked for this to be added to the projects list.

Simon Waymouth from Tekapo School then tabled some plans for the school pool. He updated the community board on work underway to build the pool. He would like the community board to support the pool as an asset to the community. He said the school was $22,000 over budget with the pool and as a small school they were faced with opening the pool up to the community and would like to make it a community pool rather than a school pool. The chairperson said the community board strongly supported the needs of residents in the towns as well as tourists. The school and the pool were part of this. Mr Waymouth said he would bring an application to the board at a later date.

4 Declarations Of Interest

5 Reports

5.1 Minutes of Tekapo Community Board Meeting - 24 October 2018

Committee Resolution TKCB/2018/126

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 24 October 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Tekapo Community Board Matters Under Action

Boat ramp access, Neil Anderson Way – no update.

Playground – Big slide is under construction. Plan of playground to come back to next meeting.

Eastern Carpark – Underway in the new year.

Church of the Good Shepherd – Dog statue looking good. There is a delay for the work at the church. Construction of the fence should have started but Caroll Simcox said there would be something temporary put in place.

NZTA 60km speed restriction on main road – The Mayor said he has followed this up again with NZTA. He has been told the government has called a halt to all work around speed restrictions to sort out a national policy. The community board expressed disappointment with further delays. The Mayor offered to visit Wellington and speak to the person in charge of NZTA. Frustration with the lack of action from NZTA included locally-made signs or road cones.

Discussion moved to an initiative by NZTA to improve footpaths. It was noted that the Twizel Community Board had recently asked staff to request a footpath in Twizel. The Tekapo Community Board passed a resolution requesting footpath sealing on paths adjacent to SHW8 as per the resolution below.

Signage for river walkway – Project money has been put aside to improve the walkway near the river. Tekapo Trails has some new signs to be erected.

Colin MacLaren naming of footbridge – Matter now before iwi for consideration.

Land lease charge for mobile traders – Karina Morrow said she thinks this is possible. Will be reviewing fees and charges in the new year and it’s something to look at.

Communication to Tekapo email list – Committee administrator to check if notifications have been put on the Tekapo email list.

Parking Issues – Karina Morrow spoke to this issue, which was raised at the last meeting in the public forum. She said at present Council did not have any rules in place which was why people could park as long as they wanted to. A parking bylaw was needed. Regarding sign-written vehicles, the planning team had picked up on some trailers with big signs and these could be enforced. Forward any issues or complaints to planning staff or Karina Morrow.

Committee Resolution TKCB/2018/127

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

That the Tekapo Community Board asks Council staff to approach NZTA on its behalf with a request to seal some walkways/cycleways in Tekapo. The two priority areas are from Allan Street to Hamilton Drive, and Aorangi Cres along State Highway 8.

Carried

5.3 Tekapo Community Board Financial Report

Tekapo Community Board were updated regarding the financial performance of the Tekapo Community as a whole.

A question was raised at the last meeting about Tekapo Hall income and whether some technology could be introduced to make the meeting room more attractive for meetings. Put this on the action list.

The budget for rubbish bins was lower this year due to the introduction of the compactor bins.

The chairperson has asked for an extra budget line to show the budget for work on the Church of the Good Shepherd area. Caroll Simcox added she would like to be assured that the MBIE money was spent on the church project and not on other things.

Committee Resolution TKCB/2018/128

Moved: Ms Stella Sweney (Chairperson)

Seconded: Cr Russell Armstrong

1. That the report be received.

Carried

5.4 General Business and Information Updates

Progress on the Earth and Sky and YHA buildings - Steve Howes reported from a meeting held by Earth and Sky where the lack of parking was discussed. Earth and Sky have a limited number of staff carparks on the site but they were also giving Council cash in lieu of car parking. This money went into a general bucket and needed to be spent by Council on car parking in Tekapo. Questions were asked about the provision of car parking for YHA guests. Some parking spaces are available on what was the old mini golf site.

A suggestion was made to establish a short-term lease of some saleyards land to provide a public parking paddock in the short term.

Simpson Lane – The Mayor said Foodstuffs had given approval for foot traffic and ultimately a road to go through the fence in the Simpson Lane area to improve access. The budget was not included until year 3 or 4 of the Long Term Plan but this would need to happen more urgently. The Mayor would continue to work with the Asset Manager on bringing this forward.

Extracts from the Minutes of the Council Meeting – These matters were for the information of the board.

5.5 Tekapo Community Board Meeting Schedule 2019

The purpose of this report was for the Tekapo Community Board to adopt the meeting schedule for 2019.

Committee Resolution TKCB/2018/129

Moved: Cr Russell Armstrong

Seconded: Ms Caroll Simcox

1. That the report be received and the 2019 meeting schedule be adopted.

Carried

5.6 Ward Members Report/ Report from Members of the Board

Cr Armstrong reported on current activity of Council and noted that funding for the regional park and Tekapo Promotions was allocated by Council at its last meeting.

5.6.1 General Business

Lions Corner – Member Steve Howes asked if it was possible to hand the maintenance of this area to the town gardener. It was previously established and cared for by members of the Lions Club.

The board agreed and passed a resolution asking for this to happen.

Freedom Camping Enforcement Officer – Member Lyn Martin said at least one person on the community board should know the name and phone number of the new enforcement officer, so issues could be sent to them. Karina Morrow said any issues or complaints needed to come through either Mr Nixon or herself. She said the allocation of work to the officer was a staff matter.

Committee Resolution TKCB/2018/130

Moved: Mr Steve Howes

Seconded: Ms Caroll Simcox

That the Tekapo Community Board asks that Lions Corner in Tekapo be handed over to Council for future care and maintenance.

Carried

5.7 Minutes from Other Community Boards

The minutes from other community boards were noted.

The Mayor thanked the Tekapo Community Board members for a good year and for what they had achieved over the year.

The Meeting closed at 5.32pm.

The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on 30 January 2019.

...................................................

CHAIRPERSON

Fairlie Community Board Meeting Minutes 6 December 2018

MINUTES

Fairlie Community Board Meeting

6 December 2018

MINUTES OF Mackenzie District Council
Fairlie Community Board Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 6 December 2018 AT 4.30pm

PRESENT: Les Blacklock (Chairperson), Carolyn Coakley, Pauline Jackson, Damon Smith, Cr Chris Clarke

IN ATTENDANCE: Garth Nixon (Group Manager Community Facilities), Arlene Goss (Committee Administrator

1 Opening

The chairman welcomed everyone to the meeting.

2 Apologies

Committee Resolution FCB/2018/95

Moved: Mrs Pauline Jackson

Seconded: Mr Damon Smith

That an apology be received from chief executive Suzette van Aswegen.

Carried

3 Public FOrum

There was no public forum.

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Minutes of Fairlie Community Board Meeting - 25 October 2018

Committee Resolution FCB/2018/96

Moved: Mr Les Blacklock (Chairperson)

Seconded: Mr Damon Smith

1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 25 October 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Fairlie Community Board Matters Under Action

The three conifers on the Village Green have been cut down.

Mobile Traders Designated Area Fairlie – The chairman would like an update on this matter. Mr Nixon to ask Karina Morrow for feedback.

Peace Avenue Trees – Whitestone was working on the trees today.

Frisbee Golf Course – Costings have been provided to the board. Mr Nixon asked for direction. The chairman said the board felt that adding to the playground might be a better focus than establishing a frisbee golf course. The playground also needed maintenance. He suggested putting one frisbee hole there and seeing how it worked. Discussion took place on extending the playground with a climbing frame/net or other equipment.

Cr Clarke noted that the other members of the community board had met to discuss the playground earlier in the day and he had not been invited. He asked to be included in future discussions and the other members apologised to him for the oversite.

Walkway to the cemetery – Whitestone has been tasked with this work. A sign also needed.

The community board also noted that the path outside the Fairlie public toilets needed to be extended along Main Street to the carpark, as it was currently a dirt patch.

5.3 Fairlie Community Board Financial Report

The purpose of this report was for the Fairlie Community Board to note the financial performance of the Fairlie Community as a whole.

Money has been donated to the Fairlie Community Centre and this could be allocated towards improvements.

Operational maintenance is over budget for the swimming pool. This was due to money spent in the past month preparing the pool for the season.

Committee Resolution FCB/2018/97

Moved: Mrs Pauline Jackson

Seconded: Ms Carolyn Coakley

1. That the report be received.

Carried

5.4 General Business

A suggestion was made to put a hexagonal seat around a tree on Talbot Road. Mr Nixon said he would look into this.

Pauline Jackson asked what work had been budgeted at the community centre for this year. Mr Nixon did not have that information before him. The new cleaner had been engaged and was doing a great job.

5.5 Ward Members Report/ Report From Members of the Board

Cr Clarke said Council was working on a business structure which would be presented to the community boards when it was finished. He outlined the process of the organisational review currently under way.

The councillors have also started looking at the next Annual Plan. Changes at a national level would have implications for the plan and future budgets. These included changes to Civil Defence, and the Three Water Review. The Annual Plan would go out for consultation in July/August next year.

5.6 Minutes from Other Community Boards

Committee Resolution FCB/2018/98

Moved: Mr Damon Smith

Seconded: Cr Chris Clarke

1. That the minutes be noted.

Carried

The Meeting closed at 6.11pm.

The minutes of this meeting were confirmed at the Fairlie Community Board Meeting held on 1 February 2019.

...................................................

CHAIRPERSON

Ordinary Council Meeting Minutes 11 December 2018

MINUTES

Ordinary Council Meeting

11 December 2018

MINUTES OF Mackenzie District Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Fairlie
ON Tuesday, 11 December 2018 AT 9:30AM

PRESENT: Mayor Graham Smith (Mayor), Deputy Mayor James Leslie (Deputy Mayor), Cr Anne Munro, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan

IN ATTENDANCE: Glenn Snelgrove (Acting Chief Executive), Paul Morris (Group Manager Finance), Garth Nixon (Group Manager Community Facilities), Arlene Goss (Committee Administrator), one member of the media.

1 Opening

The Mayor welcomed everyone to the meeting and introduced acting chief executive. He also read out a thank you card from the Department of Conservation thanking the council for its condolences following the recent death of two rangers.

2 Apologies

Resolution 2018/219

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

That the apologies received from Cr Russell Armstrong, Chief Executive Suzette van Aswegen, Group Manager Projects and Ministration Toni Morrison and Group Manager Regulations Karina Morrow be accepted and leave of absence granted.

Carried

3 Visitors

Cr Peter Scott, Craig Davison and Lyn Carmichael from Environment Canterbury attended the meeting at 1pm to speak to Item 8.6.

A citizenship ceremony at 3pm was attended by five families and the Mackenzie College Kapa Haka Group.

4 Declarations Of Interest

Cr Leslie declared an interest in item “8.4: Upper Waitaki Zone Water Management Committee Refresh of Membership”, as his wife is one of the people standing for appointment.

5 Bereavements

The Mayor noted the following bereavements and a minutes’ silence was observed:

· Donald Ineson, son of Joan (Fairlie), husband of Joanne, brother of Maree Hema (Twizel).

· Nancy Davie, wife of Drummond Davie, late of Albury.

· Name unknown, sister of the chief executive Suzette van Aswegen, in South Africa.

5.1 late item - delegations to acting chief executive officer

The purpose of this report was to authorise delegations to the Council’s Acting Chief Executive Officer while the chief executive was on bereavement leave.

Cr Leslie asked what would happen between December 21 and January 7^th, when the chief executive was expected to return to work? Usually the Mayor and various managers are delegated as on-call over the Christmas period.

Cr Leslie suggested amending the resolution to end the delegation period on January 7, so the acting chief executive could be called upon in the event of a civil defence emergency. Mr Snelgrove said he would be available by phone during this time if required for an emergency.

Discussion took place on delegations over the Christmas break. Mr Snelgrove suggested adding an amendment to the resolution that would enable the Mayor to delegate to the acting chief executive during this time. This was agreed.

Resolution 2018/220

Moved: Cr Stuart Barwood

Seconded: Deputy Mayor James Leslie

1. That the report be received.

Carried

Resolution 2018/221

Moved: Cr Anne Munro

Seconded: Deputy Mayor James Leslie

2. That Council delegate all functions and powers of the Chief Executive Officer to the Acting Chief Executive Officer Glenn Snelgrove for the period 9 December to 21 December 2018 (inclusive), and that the Mayor be delegated to extend the period of delegation to the acting chief executive if required.

Carried

6 Mayor's Report

6.1 Mayoral Activity Report

The Mayor took the councillors through his report. He provided an update from the Mayoral forum and discussions on the future of the three waters. He believed the Minister was starting to understand the issues in rural areas.

Cr Munro said she wanted to raise awareness of the need for communication between schools and employers to address the issue of students not working in their area of study. Cr Hannagan said the gateway project was working on this in Twizel.

The Mayor raised the issue of changes in insurance for councils, as a result of climate change. If the risk to insure was too high, insurance companies were not going to insure. There was going to be difficulty in the future insuring council infrastructure coastal areas.

Group Manager Finance Paul Morris updated Council on difficulties with the insurance of underground assets following the Christchurch earthquakes and believed climate change would have a similar effect. The chief executive raised the idea of councils’ self-insuring, or building up cash reserves as insurance against assets. He suggested it as an idea to consider.

Resolution 2018/222

Moved: Cr Stuart Barwood

Seconded: Cr Paul Hannagan

That the report be received.

Carried

7 Public Excluded Reports

8 Reports

8.1 New Reserve Development Twizel

The purpose of this report was for Council to approve unbudgeted expenditure to develop reserves in Twizel.

Group Manager Community Facilities Garth Nixon said this land had pine trees removed from it and was being used by neighbour’s to dump rubbish. A neighbour had requested that this area be tidied up. He asked Council for unbudgeted expenditure to get the land into a state that it could be easily maintained in the future.

The Mayor was concerned there wasn’t any fixed plan on what would happen to the land. Mr Nixon said it would have mown grass and tree plantings. In the first instance it needed to be easy to maintain. Other than the Twizel Greenway Strategy there wasn’t any direction on how to develop it. This may come to the community board in the future for discussion.

The roadside berm area required the most work. Mr Nixon was confident he wouldn’t spend more than $20,000. Cr Leslie asked about the cycleway that runs through the area. He asked for the cycleway to be maintained or improved. Mr Nixon said he would talk to the Roading Manager about the costs of sealing the cycleway.

Cr Clarke said this was a community board issue. He also wondered if a more formal plan was needed before spending $20,000 and would like to see a formal estimate of costs. The Mayor would also like to see a plan. Mr Nixon said this was a simple matter of grassing the area. There was two to three days of machine time involved.

Cr Munro said this was an opportune time to get it grassed but $20,000 on grass was too much money. Cr Barwood would like to see it planted in natives so it did not require watering and mowing.

Mr Nixon said it was three and a half hectares and planting in natives would cost a lot more. He did not believe it was appropriate to turn a back street reserve into a garden.

Resolution 2018/223

Moved: Deputy Mayor James Leslie

Seconded: Cr Paul Hannagan

1. That the report be received.

Carried

Resolution 2018/224

Moved: Deputy Mayor James Leslie

Seconded: Cr Paul Hannagan

2. That Council approve up to $20,000 funding from the Land Subdivision Reserve to develop Ohau Road, Totara Drive and Rata Road Reserves.

Carried

8.2 Report on Contracts

This information was to be noted. There were no questions.

8.3 Common Seal and Authorised Signatures

The purpose of this report was to advise of the documents signed under the Common Seal from 17 October to 3 December, 2018. The report was noted. There were no questions.

8.4 Upper Waitaki Zone Water Management Committee Refresh of Membership

Cr Leslie declared an interest and did not take part in this discussion. There was no opposition to the members put forward for the zone committee.

Resolution 2018/225

Moved: Cr Chris Clarke

Seconded: Cr Paul Hannagan

1. That the report be received.

2. That Council reappoints Matthew Bayliss, Simon Cameron, Richard Subtil, and appoints new member Joy Paterson as community members to the Upper Waitaki Zone Water Management Committee.

Carried

8.5 Orari/Temuka/Opihi/Pareora Zone Implementation Plan Addendum

The Mayor postponed this item until 1pm when representatives from Environment Canterbury would attend.

9 Community Board Recommendations

9.1 Minutes of Tekapo Community Board Meeting - 24 October 2018

Resolution 2018/226

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 24 October 2018 be received.

2. That Council notes the following resolution from the Tekapo Community Board:

a) That the Tekapo Community Board refers the request from the Lake Tekapo Recreational Park to Council and recommends that Council approves the request.

b) That the Tekapo Community Board grants $150 to the Tekapo Promotions and Business Association, being the cost of Tekapo Hall hire for the Community Christmas Barbeque 2018.

Carried

9.2 Minutes of Fairlie Community Board Meeting - 25 October 2018

Cr Hannagan noted an error in these minutes. The name Martin Gully should read Martin Gally.

Regarding the need for an allocated place in Fairlie for mobile traders, the community board has been frustrated that a policy has not been put in place before Christmas and this was now an urgent matter. Councillors and the Mayor said they had been approached by traders regarding this matter. The chief executive said the status quo would remain until this work took place.

Resolution 2018/227

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

That the Minutes of the Fairlie Community Board Meeting held on Thursday 25 October 2018 be received.

Carried

9.3 Minutes of Twizel Community Board Meeting - 29 October 2018

Cr Hannagan updated the Council on the activities of the Twizel Community Board. He believed that Meridian Energy wanted to fund the plaque in memorial to the two men who lost their lives. The community Christmas lunch was being well supported and would be a great day for the town.

Resolution 2018/228

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Twizel Community Board Meeting held on Monday 29 October 2018 be received.

2. That Council notes the following resolutions from the Twizel Community Board:

a) That the Twizel Community Board approves a request from Lisa Geary to fund the hire of the Twizel Events Centre for the community Christmas Lunch.

b) That the Twizel Community Board approves a request from the Twizel Combined Services Club Art Group to fund the hire of the Twizel Events Centre for an art exhibition at Labour Weekend.

c) That the Twizel Community Board approves a request to fund a plaque in memorial to the two men who lost their lives on the power projects.

d) That the Twizel Community Board recommends that Council asks staff to investigate a submission to NZTA for funding to create a sealed path on the main highway to Old Glen Lyon Road.

Carried

10 Receive Committee Minutes

10.1 Minutes of Forestry Committee Meeting - 20 November 2018

Resolution 2018/229

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Forestry Committee Meeting held on Tuesday 20 November 2018 be received.

Carried

10.2 Minutes of Strategy Committee Meeting - 20 November 2018

Resolution 2018/230

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Strategy Committee Meeting held on Tuesday 20 November 2018 be received.

Carried

10.3 Minutes of Finance Committee Meeting - 20 November 2018

Resolution 2018/231

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Finance Committee Meeting held on Tuesday 20 November 2018 be received.

Carried

10.4 Minutes of Planning and Regulations Committee Meeting - 20 November 2018

Resolution 2018/232

Moved: Cr Paul Hannagan

Seconded: Cr Anne Munro

1. That the Minutes of the Planning and Regulations Committee Meeting held on Tuesday 20 November 2018 be received.

Carried

11 Confirm Council Minutes

11.1 Minutes of Council Meeting - 31 October 2018

Resolution 2018/233

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the Minutes of the Extraordinary Council Meeting held on Wednesday 31 October 2018 be received and confirmed as an accurate record of the meeting.

Carried

11.2 Minutes of Council Meeting - 6 November 2018

Resolution 2018/234

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the Minutes of the Extraordinary Council Meeting held on Tuesday 6 November 2018 be received and confirmed as an accurate record of the meeting.

Carried

11.3 Minutes of Council Meeting - 9 November 2018

Cr Hannagan asked about work being done to pumps at the Twizel reservoir. The Mayor spoke to the Utilities Manager yesterday and said it would be done early in the new year. The Twizel councillors said this was the busiest time in Twizel for visitors. The Mayor understood there would be no restriction on the water supply while this work was carried out.

Cr Hannagan said water was the most contentious issue in Twizel and there had been a number of failures in previous holiday seasons. He would have difficulty defending Council if it happened again. The chief executive said he would look into this matter and let councillors know what the time frame was.

Resolution 2018/235

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the Minutes of the Extraordinary Council Meeting held on Friday 9 November 2018 be received and confirmed as an accurate record of the meeting.

Carried

12 Adjournments

The meeting adjourned for morning tea at 10.20am and reconvened at 10.41am.

The meeting adjourned for lunch at 12.30pm and reconvened at 1.00pm.

The meeting adjourned at 2pm and reconvened at 2.38pm.

13 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2018/236

Moved: Cr Anne Munro

Seconded: Cr Paul Hannagan

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
13.1 - Land Covenant - Lot 7, Motuariki Lane, Lake Tekapo, Zermatt Holdings Limited	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.2 - Land Dealings - Tekapo	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.3 - Minutes of Public Excluded Council Meeting - 6 November 2018	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.4 - Minutes of Public Excluded Forestry Committee Meeting - 20 November 2018	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.5 - Minutes of Public Excluded Planning and Regulations Committee Meeting - 20 November 2018	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Resolution 2018/237

Moved: Cr Paul Hannagan

Seconded: Cr Chris Clarke

That Council moves out of Closed Council into Open Council.

Carried

8.5 Orari/Temuka/Opihi/Pareora Zone Implementation Plan Addendum

Cr Peter Scott, Craig Davison and Lyn Carmichael, all from Environment Canterbury, joined the meeting at 1.05pm and were welcomed by the Mayor.

Cr Munro said she was pleased to be able to present the Zone Implementation Plan Addendum (ZIPA) to Council. It was difficult to get consensus on this document and the zone committee did not get consensus on everything. They worked very hard on it for a year. It was very complex and technical and she thanked Ecan staff for their support.

She invited Cr Peter Scott to say a few words. He thanked the zone committee and staff for their work towards this report. The chairman of the committee, Hamish McFarlane, sent an apology for the meeting.

He asked Council to endorse the document and it would then go before Timaru, Waimate and Environment Canterbury councils. This would be followed by a plan change which would be publically notified and a hearing of submissions would be held. After the decision of the hearing panel came out, people could make submissions on points of law. He believed the process would finish sometime in 2021 or 2022.

It was noted that the chairman of the committee had not agreed with some parts of the report. There has not been a consensus.

The Mayor asked about a shift in attitude recently. Cr Scott said the challenges were about the flows in the rivers, particularly in the Temuka River. He said it was a tough subject but needed to be addressed. They needed to tell the community they were serious about the need to change.

Concern was expressed that if irrigators did not reach step one in the plan, they would be thrown into step two which was a higher level. Cr Scott said there were things in the ZIPA that would make some people concerned about their farming viability.

The Mayor asked why Environment Canterbury had over-allocated water, particularly in the Temuka River catchment? Cr Scott said they had been negligent in the past. He gave a history of how the current situation had been created.

Cr Scott said this had caused a lot of issues for the Opihi community, and also for the Temuka River community who were starting to get involved now. He said there was a process where they were going to communities and asking them for involvement.

Water as a utility had been taken for granted until now. There was a need for Timaru city to look at how it sourced and used water and this process was a good opportunity for “joined-up thinking”. Cr Munro said we had farmed in this country unabated and now it was time for some restrictions. She believed more efficient farming practices would come out of this.

The Mayor asked about the need for tussock land. This had been addressed in the biodiversity part of the ZIPA.

The Fairlie basin was a nitrate hot spot. The plan addressed this by recommending changes that were in addition to good management practice. Discussion was held on some of the ways farmers could mitigate nitrate loss on farms. A visit to Lincoln to learn more was suggested to the councillors.

The ZIPA was a non-statutory document. It formed a part of the work programme for zone committees. The steps outlined in the ZIPA were happening three and eight years from when the plan became operative. It was anticipated that step 2 would come into effect about 12 years from now.

The Mayor thanked them for attending and they left the meeting at 1.52pm.

Resolution 2018/238

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the report be received.

Carried

Resolution 2018/239

Moved: Cr Paul Hannagan

Seconded: Cr Chris Clarke

2. That Council receives the Zone Implementation Plan Addendum for the Orari-Temuka-Opihi-Pareora Zone.

Carried

8.6 Late Item - Alpine Energy Shares

Timaru District Council is currently consulting on the possible sale of its Alpine Energy shares. The consultation closes shortly. It was considered that there was a need for Mackenzie District Council to state its position in relation to the share-holding.

Resolution 2018/240

Moved: Deputy Mayor James Leslie

Seconded: Cr Anne Munro

That the Mackenzie District Council retains its shares in Alpine Energy and conveys this to the other shareholders, with a preference that the ratio of shareholdings be maintained.

Carried

The Meeting closed at 2.41pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 12 February 2019.

...................................................

CHAIRPERSON

Type of Document	Parties	Date Signed	Expiry Date	Contract Value (Range)
Short Form Agreement for Consultant	MDC & Andrea Kydd-Law	5 December 2018	30 June 2019	Not applicable.
Short Form Agreement for Consultant	Rational and MDC	20 November 2018	1 May 2019	Not applicable
Short Form Agreement for Consultant	Strategic Change and MDC	7 November 2018	June 2019	Not applicable

Staff Recommendations That the following documents 889 to 892 be executed under the Common Seal of the Council:
Date Sealed		Details
12/12/2018	Agreement for Sale and Purchase of Land, Tekapo	MDC sale to Genesis Energy	889
12/12/2018	Agreement for Harvesting and Sale of Forest Produce, Woodburn Forest	MDC and Forest Management Ltd	890
22/11/18	Registration of Encumbrance on Title, 3138 Lilybank Road.	MDC and Mt Gerald Station Ltd	891
30/1/19	Deed of Assignment of Lease, Lake Alexandrina Huts.	John Geoffrey Gilbert, Janet Elizabeth Gilbert, and Christopher John Stark (Departing Lessee), and John Geoffrey Gilbert, Janet Elizabeth Gilbert and H.C. Trustees 2017 Ltd (new lessee).	892

☒ Advocacy	When Council or Committee advocates on its own behalf or on behalf of its community to another level of government/body/agency.
☐ Executive	The substantial direction setting and oversight role of the Council or Committee e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.
☐ Legislative	Includes adopting District Plans and plan changes, bylaws and policies.
☐ Review	When Council or Committee reviews decisions made by officers.
☐ Quasi-judicial	When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice, e.g. resource consent or planning applications or objections, consents or other permits/licences (e.g. under Health Act, Dog Control Act) and other decisions that may be appealable to the Court including the Environment Court.
☐ Not applicable	(Not applicable to Community Boards).