Notice is given of a Finance Committee Meeting to be held on:

 

Date:

Thursday, 28 February 2019

Time:

9.30am Following Forestry

Location:

Council Chambers

Fairlie

 

 

AGENDA

 

 

Finance Committee Meeting

 

28 February 2019

 

 

 

Suzette van Aswegen

Chief Executive Officer

 


Finance Committee Membership:  

Mayor Graham Smith (Chair)

Russell Armstrong

Stuart Barwood

Chris Clarke

Paul Hannagan

James Leslie

Anne Munro

 

***************************************************

 

The purpose of local government:

 

(1) The purpose of local government is—

(a)    to enable democratic local decision-making and action by, and on behalf of, communities; and

(b)    to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—

(a)    efficient; and

(b)    effective; and

(c)    appropriate to present and anticipated future circumstances.

(Local Government Act 2002)

 

 


Finance Committee Meeting Agenda                                                    28 February 2019

Order Of Business

1         Opening. 5

2         Apologies. 5

3         Declarations Of Interest 5

4         Visitors. 5

5         Reports. 6

5.1            Minutes of Finance Committee Meeting - 20 November 2018. 6

5.2            Council Financial Report 10

6         Public Excluded. 40

6.1            Asset Valuations. 40

 


1            Opening

2            Apologies

3            Declarations Of Interest

4            Visitors


Finance Committee Meeting Agenda                                                    28 February 2019

5            Reports

5.1         Minutes of Finance Committee Meeting - 20 November 2018

File Reference:        PAD

Author:                    Charlotte Borrell, Committee Administrator

Authoriser:              Toni Morrison, Group Manager Projects and Administration

Attachments:          1.       Minutes of Finance Committee Meeting - 20 November 2018   

 

Recommendation

1.      That the Minutes of the Finance Committee Meeting held on Tuesday 20 November 2018 be received and adopted as a true and accurate record of the meeting.

 

 


Finance Committee Meeting Minutes                                                20 November 2018

 

 

 

 

MINUTES

 

 

Finance Committee Meeting

 

20 November 2018

 

 

 
MINUTES OF Mackenzie District Council
Finance Committee Meeting
HELD AT THE
Council Chambers, Fairlie
ON
Tuesday, 20 November 2018 following the Strategy committee

 

PRESENT:                 Mayor Graham Smith (Chairman), Cr Russell Armstrong, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan, Cr James Leslie, Cr Anne Munro

IN ATTENDANCE:    Suzette van Aswegen (Chief Executive), Paul Morris (Group Manager Finance), Arlene Goss (Committee Administrator)

1            Opening

The chairman opened the meeting.

2            Apologies

There were no apologies.

3            Declarations Of Interest 

There were no declarations of interest.

4            Visitors 

There were no visitors.

5            Reports

5.1         Minutes of Finance Committee Meeting - 9 October 2018

Committee Resolution  FIN/2018/93

Moved:      Cr Paul Hannagan

Seconded:  Cr Stuart Barwood

That the Minutes of the Finance Committee Meeting held on Tuesday 9 October 2018 be received and adopted as a true and accurate record of the meeting.

Carried

 

 

5.2         Council Financial Report

This was the Financial report for Council for the period ending September, 2018. Group Manager Paul Morris took the report as read and asked for questions.

The Mayor said the higher governance consultancy expenses were unbudgeted. Mr Morris said Council could rate for deficits in future years and he recommended this. It was noted that governance costs would rise with the establishment of the new Feasibility Study Committee.

Mr Morris said he did not have any points of concern with Council’s finances. He was currently working on the paperwork for borrowing, as outlined in the Long Term Plan. He was concerned about the need to borrow to take advantage of NZTA funding in coming years.

Capital spending on roading will catch up in summer. Cr Barwood was concerned that Council had very little alternative income other than rates. Mr Morris said central government needed to be lobbied regarding the tourist border tax, to ensure some of that money came to the district.

The chairman asked Mr Morris if he could report the Council’s cash position to the councillors in future. The chief executive said the nature of the financial reporting was being reviewed and would be changing to reflect governance concerns. The cash position would be included in this.

Committee Resolution  FIN/2018/94

Moved:      Cr Russell Armstrong

Seconded:  Cr James Leslie

1.      That the report be received and information noted.

Carried

 

 

6            Public Excluded

6.1         Confirmation of Public Excluded Minutes

Committee Resolution  FIN/2018/95

Moved:      Cr Russell Armstrong

Seconded:  Cr Chris Clarke

That the Minutes of the Public Excluded Finance Committee Meeting held on Tuesday 9 October 2018 be received and adopted as a true and accurate record of the meeting.

Carried

    

The Meeting closed at 10.58am.

 

The minutes of this meeting were confirmed at the Finance Committee Meeting held on 15 January 2019.

 

...................................................

CHAIRPERSON

 

 


Finance Committee Meeting Agenda                                                    28 February 2019

5.2         Council Financial Report

File Reference:        Fin 1/2/1

Author:                    Paul Morris, Group Manager Finance

Authoriser:              Suzette van Aswegen, Chief Executive Officer

Attachments:          1.       Council financial report part a to December 2018

2.      Council financial report part b to December 2018  

 

Purpose of Report

The Financial reports for Council for the period ending December 2018.

 

Staff Recommendations

1.      That the reports be received and information noted.

 

 

Suzette van Aswegen

Chief Executive Officer

 


Finance Committee Meeting Agenda                                                    28 February 2019


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Finance Committee Meeting Agenda                                                    28 February 2019


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Finance Committee Meeting Agenda                                                    28 February 2019

6            Public Excluded  

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Asset Valuations

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7