Notice is given of a Finance Committee Meeting to be held on:
Date: |
Thursday, 28 February 2019 |
Time: |
9.30am Following Forestry |
Location: |
Council Chambers Fairlie |
Finance Committee Meeting
28 February 2019
Suzette van Aswegen
Chief Executive Officer
Finance Committee Membership:
Mayor Graham Smith (Chair)
Russell Armstrong
Stuart Barwood
Chris Clarke
Paul Hannagan
James Leslie
Anne Munro
***************************************************
The purpose of local government:
(1) The purpose of local government is—
(a) to enable democratic local decision-making and action by, and on behalf of, communities; and
(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.
(Local Government Act 2002)
Finance Committee Meeting Agenda 28 February 2019
5.1 Minutes of Finance Committee Meeting - 20 November 2018
5.1 Minutes of Finance Committee Meeting - 20 November 2018
File Reference: PAD
Author: Charlotte Borrell, Committee Administrator
Authoriser: Toni Morrison, Group Manager Projects and Administration
Attachments: 1. Minutes of Finance Committee Meeting - 20 November 2018
1. That the Minutes of the Finance Committee Meeting held on Tuesday 20 November 2018 be received and adopted as a true and accurate record of the meeting. |
Finance Committee Meeting Minutes 20 November 2018
MINUTES
Finance Committee Meeting
20 November 2018
MINUTES OF Mackenzie District Council
Finance Committee Meeting
HELD AT THE Council
Chambers, Fairlie
ON Tuesday, 20 November
2018 following the Strategy committee
PRESENT: Mayor Graham Smith (Chairman), Cr Russell Armstrong, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan, Cr James Leslie, Cr Anne Munro
IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Paul Morris (Group Manager Finance), Arlene Goss (Committee Administrator)
1 Opening
The chairman opened the meeting.
2 Apologies
There were no apologies.
3 Declarations Of Interest
There were no declarations of interest.
4 Visitors
There were no visitors.
5 Reports
5.1 Minutes of Finance Committee Meeting - 9 October 2018 |
Committee Resolution FIN/2018/93 Moved: Cr Paul Hannagan Seconded: Cr Stuart Barwood That the Minutes of the Finance Committee Meeting held on Tuesday 9 October 2018 be received and adopted as a true and accurate record of the meeting. Carried |
5.2 Council Financial Report |
This was the Financial report for Council for the period ending September, 2018. Group Manager Paul Morris took the report as read and asked for questions. The Mayor said the higher governance consultancy expenses were unbudgeted. Mr Morris said Council could rate for deficits in future years and he recommended this. It was noted that governance costs would rise with the establishment of the new Feasibility Study Committee. Mr Morris said he did not have any points of concern with Council’s finances. He was currently working on the paperwork for borrowing, as outlined in the Long Term Plan. He was concerned about the need to borrow to take advantage of NZTA funding in coming years. Capital spending on roading will catch up in summer. Cr Barwood was concerned that Council had very little alternative income other than rates. Mr Morris said central government needed to be lobbied regarding the tourist border tax, to ensure some of that money came to the district. The chairman asked Mr Morris if he could report the Council’s cash position to the councillors in future. The chief executive said the nature of the financial reporting was being reviewed and would be changing to reflect governance concerns. The cash position would be included in this. |
Committee Resolution FIN/2018/94 Moved: Cr Russell Armstrong Seconded: Cr James Leslie 1. That the report be received and information noted. Carried |
6 Public Excluded
6.1 Confirmation of Public Excluded Minutes |
Committee Resolution FIN/2018/95 Moved: Cr Russell Armstrong Seconded: Cr Chris Clarke That the Minutes of the Public Excluded Finance Committee Meeting held on Tuesday 9 October 2018 be received and adopted as a true and accurate record of the meeting. Carried |
The Meeting closed at 10.58am.
The minutes of this meeting were confirmed at the Finance Committee Meeting held on 15 January 2019.
...................................................
CHAIRPERSON
File Reference: Fin 1/2/1
Author: Paul Morris, Group Manager Finance
Authoriser: Suzette van Aswegen, Chief Executive Officer
Attachments: 1. Council financial report part a to December 2018 ⇩
2. Council financial report part b to December 2018 ⇩
Purpose of Report
The Financial reports for Council for the period ending December 2018.
1. That the reports be received and information noted. |
Suzette van Aswegen
Chief Executive Officer
RESOLUTION TO EXCLUDE THE PUBLIC
That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|