Notice is given of an Audit and Risk Committee Meeting to be held on:
Date: |
Tuesday, 18 May 2021 |
Time: |
2.00pm |
Location: |
Twizel Events Centre Lounge Twizel |
AGENDA
Audit and Risk Committee Meeting
18 May 2021
Note: This meeting may be digitally recorded by the minute-taker.
Audit and Risk Committee Membership:
Bruce Mincham (Chair)
James Leslie
Stuart Barwood
Anne Munro
Graham Smith
Emily Bradbury
Murray Cox
Matt Murphy
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The purpose of local government:
(1) The purpose of local government is—
(a) to enable democratic local decision-making and action by, and on behalf of, communities; and
(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.
(Local Government Act 2002)
Audit and Risk Committee Meeting Agenda 18 May 2021
5.1 Minutes of Audit and Risk Committee Meeting - 16 March 2021
5.2 Long Term Plan 2021-2031 Update
6.1 Minutes of Public Excluded Audit and Risk Committee Meeting - 16 March 2021
6.2 Equip Alignment Session - Action Plan
6.3 Health, Safety and Wellbeing
Chris Genet from Audit New Zealand will attend the meeting.
5.1 Minutes of Audit and Risk Committee Meeting - 16 March 2021
Author: Arlene Goss, Governance Advisor
Authoriser:
Attachments: 1. Minutes of Audit and Risk Committee ⇩
That the Minutes of the Audit and Risk Committee Meeting held on Tuesday 16 March 2021 be received and confirmed as an accurate record of the meeting. |
5.2 Long Term Plan 2021-2031 Update
Author: Katherine Hill, Senior Corporate Planner
Authoriser: Paul Numan, General Manager Corporate Services
That the information be noted. |
Background
This report provides the Audit and Risk Committee with an update to the Long Term Plan 2021-2031 Programme.
An update has been provided to Council on 18 May 2021, relating to the content of this paper. Following delays previously discussed with Council, officers have completed an assessment of progress on the Long Term Plan, and prepared a revised project plan which includes resourcing and risk, to ensure that the project is able to be delivering on to meet legislative, exclusive of timeframe, and audit requirements, as well as community expectations for the delivery of services.
Officers are working with Audit New Zealand to confirm resourcing availability, after which the proposed project plan can be finalised. Indicative dates are highlighted below:
Audit of consultation document and supporting documentation |
31 May – 25 June* |
Hot Review by Office of the Auditor General |
28 June – 2 July* |
Consultation |
14 July – 13 August |
Hearings |
24 – 25 August |
Council Decisions |
31 August |
Audit |
13 September – 24 September* |
Adopt LTP |
30 September |
* Awaiting Audit New Zealand confirmation
As part of the risk assessment of this project, management sought a legal opinion to confirm options available to Council regarding changes to the striking of rates. Council have a range of options available for the striking of rates subsequent to the adoption of the Long Term Plan if not achieved before 1 July. Options will be modelled by officers and workshopped with Council to ensure the most appropriate rates instalments can be used.
Delays which have been experienced to the LTP delivery also have the potential to impact on other work programmes being delivered by Council. In particular, the Annual Report 2020/21 is a significant programme of work involving finance, corporate planning and activity managers. Work for the Annual Report commences in May with work in earnest from July running through to the end of October. The revised LTP programme will impact on resourcing capability to deliver the Annual Report within statutory timeframes. The impact on the programme of work and staff will need to be addressed through project planning for the Annual Report. Audit New Zealand and management will work together to management Audit commitments to minimise this impact.
Conclusion
The Long Term Plan is a significant programme of work. This paper provides an update on the programme and timeframes for delivery. Regular updates will be provided to Council in workshop and to the Strategy and Audit and Risk Committees.
5.3 Report to the Audit and Risk Committee on the final Audit of Mackenzie District Council for the year ended 30 June 2020
Author: Paul Numan, General Manager Corporate Services
Authoriser: Suzette van Aswegen, Chief Executive Officer
Attachments: 1. Report to the Council on the Audit of Mackenzie District Council for the year ended 30 June 2020 with management comments ⇩
1. That the report be received. 2. That the Audit and Risk Committee notes the report, findings and management responses. |
Background
Audit New Zealand have completed a final draft Report to the Council on the audit of Mackenzie District Council for the year ended 30 June 2020.
The attached report sets out findings from the final draft report and includes management comments.
Conclusion
As noted in the key messages an unmodified audit opinion was issued by Audit on 23 February 2021 and Council adopted the Annual Report on the same day at an Extraordinary meeting.
New and previous Recommendations are summarised in section 1 and supporting detail is referenced within the audit report.
Council has responded to the recommendations made in the final draft and the attached report now includes Management comments.
Following discussion at the Committee Council proposes to send the report and management comments to Audit.
It is recommended that the Audit and Risk Committee notes the report, findings and management responses.
RESOLUTION TO EXCLUDE THE PUBLIC