Notice is given of a Tekapo Community Board Meeting to be held on:
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Date: |
Wednesday, 8 December 2021 |
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Time: |
3.00pm |
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Location: |
Tekapo Community Hall Lounge Lake Tekapo |
AGENDA
Tekapo Community Board Meeting
8 December 2021
Note: This meeting may be digitally recorded by the minute-taker.
Tekapo Community Board Membership:
Steve Howes (Chair)
Chris Scrase
Caroll Simcox
Sharron Binns
Matt Murphy
Tekapo Community Board Meeting Agenda 8 December 2021
5.2 Minutes of Tekapo Community Board Meeting - 27 October 2021
5.3 Community Board Financial Report
5.4 Adoption of Mackenzie Spatial Plans
5.5 Tekapo Community Board General Update
5.6 General Business and Councillor Update
5.7 Community Board Action List
Author: Arlene Goss, Governance Advisor
Authoriser:
Attachments: Nil
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That the information be noted. |
Presentations at this meeting
1. Representatives from Fulton Hogan will give a presentation on the new roading contract.
2. David Adamson, Acting General Manager Operations, will give a presentation on the water meter project.
5.2 Minutes of Tekapo Community Board Meeting - 27 October 2021
Author: Arlene Goss, Governance Advisor
Authoriser:
Attachments: 1. Minutes of Tekapo Community Board Meeting - 27 October 2021
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1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 27 October 2021 be received and confirmed as an accurate record of the meeting. |
Tekapo Community Board Meeting Minutes 27 October 2021
Unconfirmed MINUTES
Tekapo Community Board Meeting
27 October 2021
MINUTES OF Mackenzie District Council
Tekapo
Community Board Meeting
HELD AT THE Tekapo
Community Hall Lounge, Lake Tekapo
ON Wednesday,
27 October 2021 AT 3.10pm
PRESENT: Chairperson Steve Howes, Caroll Simcox, Sharron Binns, Cr Matt Murphy
IN ATTENDANCE: Cr Murray Cox, David Adamson (General Manager Operations – Acting), Katie Chilton (Boffa Miskell), Brian Milne (Community Facilities Officer), Arlene Goss (Governance Advisor)
1 Opening
The chairperson opened the meeting.
2 Apologies
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Committee Resolution TKCB/2021/193 Moved: Member Sharron Binns Seconded: Member Caroll Simcox That the apologies received from member Chris Scrase and Mayor Graham Smith be accepted and leave of absence granted. Carried |
3 Public FOrum
There was no public forum.
4 Declarations Of Interest
Member Sharron Binns declared an interest in the Maukatua Reserve project.
5 Reports
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5.1 Minutes of Tekapo Community Board Meeting - 1 September 2021 |
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Committee Resolution TKCB/2021/194 Moved: Member Sharron Binns Seconded: Member Caroll Simcox 1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 1 September 2021 be received and confirmed as an accurate record of the meeting. Carried |
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5.2 Community Board Financial Report |
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The financial report was received. |
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5.3 Tekapo Community Board General Update |
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The purpose of this report was to provide the Tekapo Community Board with a general update on a number of projects and actions related to the Tekapo area in general and Community Board specifically. Brian Milne said tenders had been received for the Maukatua Reserve project. The completion timeframe had been extended to allow for delays. Mr Milne hoped to get this underway as soon as possible. Water will be available for planting in February. Native plants are in high demand throughout the country. Mr Milne asked to confirm some of the decisions made earlier on the lakefront development. The community board would like to add the footpath on the south side of the four square into the project as this was a high priority for safety. The other major change was to take the current planned pathway away from the road alignment on the lake front and across the boat ramp, linking to the path at the footbridge. There was also mention of some planting in a corner but otherwise leave the plan as it is. Cr Murphy asked for the addition of a plan to eradicate the existing road around the lakefront, and for the gravel to be landscaped over. If this goes out to tender and the price is over what is budgeted, there might be money available from the land subdivision reserve. Katie Chilton from Boffa Miskell said people had been instructed to write up contracts for the work, and a property review had been done by the property group. Mr Adamson offered to look into the next steps regarding speaking to the property owners affected by the project. Cr Cox asked Katie Chilton to consider the need for lighting in the reserve. Parks and Community Facilities Strategy Brian Milne handed out a power point presentation, available as an attachment to these minutes. The presentation outlined work on the draft Parks and Community Facilities Strategy. This has been approved by council for public consultation. Mr Milne went through the presentation and the draft list of priority projects. The chairman asked about the use of the land subdivision fund. This could go towards future projects. Did this strategy align with the LTP? No this has been developed since the LTP. Once the strategy was finished there could be a LTP amendment, or the current draft LTP could be amended. The year 4-7 priorities would be included in the next LTP. Would the Station Bay development contribute to the Lakeside Drive playground? This offer was no longer available and Station Bay was planning its own playground. Cr Murphy asked if the provision of a boat ramp would fall under this. Yes. He suggested a feasibility study be added to the priority list. The community board agreed to think about this further before providing feedback on the strategy. They had six weeks to make a submission on the strategy. |
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5.4 General Business and Councillor Update |
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The chairman welcomed David Adamson to the meeting and asked him to introduce himself and his background. He outlined his professional history as an engineer and former council chief executive. Request from Lions Club to place a seat at Lake Tekapo Cemetery – the community board favoured this idea and passed the resolution below. Discussion took place on the correct name of the cemetery and Cr Cox suggested confirming this with the Burtcher family who donated the land. The chairman offered to have this conversation. Update on Road Maintenance Contract – Fulton Hogan have taken over this contract and will start on November 1. Mr Adamson said Fulton Hogan would be using local sub-contractors. Mr Adamson suggested inviting Fulton Hogan to the next community board meeting. Lions Corner ongoing maintenance – The person who maintained this area in the past has moved out of Tekapo and the chairman would like to ensure this area is included on the maintenance plan with immediate effect. Mr Milne noted this. Update from Cr Murphy – Mr Murphy had a question from a community member on gorse and other weeds popping up on the Tekapo lakeside near the Genesis site. This needed controlling. Mr Milne noted this. Sharron Binns said she would be meeting with a representative from Genesis next week and would raise this with them. Cr Murphy said the LTP consultation document had been adopted and the majority of councillor time had been involved in this process. He encouraged the community board members to make submissions on the LTP. Cr Cox said council had also been involved in the Three Waters issues and would continue to work on this. Discussion took place on the mandate announced by the Minister earlier in the day. This would result in uncertainty in local government. |
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Committee Resolution TKCB/2021/195 Moved: Member Sharron Binns Seconded: Member Caroll Simcox That the Tekapo Community Board supports the request from Tekapo Lions to place a seat at the Lake Tekapo Cemetery. Carried |
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5.5 Community Board Action List |
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Shared pathway project – David Adamson to follow up and respond to the community board. Tekapo Western Carpark – Request for exit signs in this carpark to indicate where people should go. Arlene Goss to follow up on this service request. Walkway from Simpson Lane – Clarification has been provided by Boffa Miskell and this walkway added back into the plan. Leave on the action list. Maukatua Reserve – A conversation has been held with the school principal and the community board would like to involve the children in a ground breaking ceremony or planting a tree, or unveiling the new sign. Mr Milne to liaise with the chairman once the contractor has been confirmed. Lakefront Improvements – Mr Adamson to follow up with the Property Group. Barbara Hay Reserve – Completed. Remove from action list. Tekapo Street Lights – Arlene Goss to follow up on service request. Remove from list. New action is replacement of street light on corner of Motuariki Lane and north eastern corner of carpark. Outside the Dark Sky building. Tekapo Hall – The new security access system is in place. Stocking of the kitchen is mostly done. The issue of a custodian needed to be addressed. The chairman asked about provisioning a booking calendar on the council website. Discussion took place on the need to promote and manage the hall. Tekapo Tavern site – remove from action list. Proposed sports facility – Cr Murphy asked to keep this on the action list. The club has concluded that a trust would need to be formed for this to succeed. This hasn’t featured in the LTP which was disappointing because it has been recognised that it needs to move and no provision has been made. Discussion took place on the history. Mr Adamson said he would dig up some plans that had previously gone to the board and look into this issue. He said there was a lot of information going over his desk. Arlene Goss offered to send this information to him. Rabbit control – Caroll Simcox has talked to Cr Munro about this due to her role with Ecan. Met with Sam Staley who discussed a possible strategy but the project was too big for the community board so will be seeking help. Katie Chilton said there was a new innovative rabbit trap being developed and she would find out more and come back to the community board. Bike Stands – The community board was asked to email a location to Mr Milne so he could organise it. Black Judder Bars – lighting to be installed after the tavern is built. Tekapo Hall school hire – Council has agreed to the recommendation of the community board. Arlene Goss to communicate with the school on the conclusion of this matter. Pioneer Drive Landscape work - Discussion took place on post and cable barriers in the church area – a further walkaround was planned for after Christmas. CCTV cameras - Mr Adamson said this should be done in partnership with the police. The police should advise where the cameras go. The chairman said discussions had already been held with police and a quote of $60,000 was provided. This was supposed to go into the LTP but has not been included. The chairman will send a copy of the plans to Mr Adamson. A submission on this matter would go to the LTP process. Aorangi Crescent Upgrade – The tender has been let. The contractor who won it has an office in Christchurch. Work is imminent. Other work on services was also happening in the same place so awaiting the completion of this. Mr Adamson would provide a date to the community board. |
The Meeting closed at 5.11pm.
The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on .
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CHAIRPERSON
5.3 Community Board Financial Report
Author: Jo Hurst, Management Accountant
Authoriser: Paul Numan, General Manager Corporate Services
Attachments: 1. Tekapo Financial Report ⇩
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That the community board financial report be received. |
Background
Attached is the latest community board financial report for your information.
5.4 Adoption of Mackenzie Spatial Plans
Author: Aaron Hakkaart, Manager - Planning
Authoriser: David Adamson, General Manager Operations - Acting
Attachments: 1. Mackenzie Spatial Plans -
Final ⇩
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That the information be noted. |
Background
A Spatial Plan (the plan) is a high-level blueprint for the future of the district. The plan shows, at a high level, what type of growth should go where and how different spaces interact and coordinate together. The Mackenzie Spatial Plan charts the future of the district’s townships and rural settlements, ensuring growth can occur in a positive, sustainable, and coordinated way.
At its meeting on 19 October 2021 Council adopted the Mackenzie Spatial Plans Document which includes Spatial Plans for Fairlie, Tekapo/ Takapo, Twizel, Burkes Pass, Kimble, and Albury.
The Spatial Plans were adopted following multiple rounds of community engagement and the release of preferred options for each of the six townships and rural settlements. The attached document summarises this process and provides a narrative to the Spatial Plans which have already been adopted.
The plans will now be used to inform the zoning across the towns and settlements as MDC looks to review the Mackenzie District Plan over the coming years.
There will still be plenty of chances for the community to provide input once the District Plan Review begins, both during the development of the plan and through the statutory review process which will follow.
Conclusion
The adoption of the attached Mackenzie Spatial Plans document will represent the completion of the Spatial Plans project. The next steps involve the progression of the District Plan Review which will give effect to the Spatial Plans as adopted by Council.
5.5 Tekapo Community Board General Update
Author: Brian Milne, Community Facilities and Services Officer - Contractor
Authoriser: David Adamson, General Manager Operations - Acting
Attachments: 1. Park/Township Furniture
Options ⇩
2. Tekapo
Lakefront Development Plan ⇩
3. Alternate
Path to Supermarket ⇩
4. Carpark
Island Plan ⇩
Purpose of Report
The purpose of this report is to provide the Tekapo Community Board with a general update on a number of projects and actions related to the Tekapo area in general and Community Board specifically.
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1. That the report be received. 2. That the Tekapo Lakefront Improvement Plan for the new path route from the boat club building on Lakeside Drive to the pedestrian bridge at the lake outlet (as attached) be approved. |
MAKATUA rESERVE DEVELOPMENT
A contract has been awarded to Whitestone Contracting Limited. Work will start in December, screening the stockpiles of spoil. Project completion is scheduled for March 2022
Tourism Infrastructure Funds (TIF) Projects
The funded projects includes new public toilets at Fairlie, Lake Pukaki Lookout, lake Ruataniwha and a Camper dump station in Fairlie. An RFQ for the toilets has been advertised and we plan to have a contract awarded prior to Christmas. Project completion is likely to be June 2022.
Parks and Community Facilities Strategy
Public consultation on the Draft Parks and Community Facilities Strategy is now underway, with feedback available via “Let’s Talk”, closing on the 17th of December.
Park/Township Furniture
We would like to select a standard/consistent set of furniture to use for new and replacement furniture in the parks and town centres. Attachment 1 provides a list of possible options that have been selected from a range of outdoor furniture suppliers for your consideration and feedback.
While it would simplify management processes to have a standard set for the entire district, this is not essential and each town could have its own style, with the intention we would use this furniture in most situations.
TEKAPO LAKEFRONT IMPROVEMENTS
An updated plan of the proposed new path route is attached (Attachment 2). This is based on the discussion from the walkabout with the Community Board last month.
Approval of the plan is requested, to enable the project to proceed to the implementation phase.
A potential route for a path from the Supermarket to Lakeside Drive on the Southern side is indicated on Attachment 2. This may be considered for future development stages but is outside the scope and budget of the current project.
Refer to Attachments 2 and 3.
Other Improvements
A simple plan for enhancing the traffic Island at the western end of the shopping centre/carpark has been prepared. This will include a picnic table in the centre with paving and path to it from footpath, with the rest of the area planted with native tussocks and low shrubs and a kowhai tree. See attachment 4.
The temporary fence protecting the gardens adjacent the outlet bridge and toilets has been removed. We will monitor the situation over the coming months, but it may still require a fence as the desire line from the car and bus parking areas is through the gardens. A low post and cable fence would not be too visually intrusive but should be enough to encourage most people to use the path.
The request for the installation of a hitching rail style bike stand in the centre of town is noted, with exact location and product selection to be finalised.
Work on pruning and removal of unsafe or poor-quality pine trees on Lakeside Drive has been undertaken with the generous support of the Covington Group. It is planned to continue this work in the new year with progressive clearance and improvement of trees in the area from the boat club building to the end of the path near the entrance to Tekapo Springs. Once clearing of unsuitable trees and vegetation is complete, we can continue to maintain this area in a more attractive condition and possibly replant with suitable trees.
5.6 General Business and Councillor Update
Author: Arlene Goss, Governance Advisor
Authoriser:
Attachments: 1. Email and map on footpath
reflectors ⇩
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That the information be noted. |
General Business
The following matters for discussion have been requested by the chairperson:
1. Footpath reflectors (See attachment).
2. Broom & Wildings on Lakeshore - from Tekapo Springs through to Regional Park - needs to be attended to
3. Containers in front of Godley Hotel
4. Barbara Hay Reserve & Lions Corner Maintenance
5. Lake Tekapo Community Hall – Kitchen provisioning/restocking
Council’s representative on the community board, Cr Matt Murphy, is invited to update the members on recent council activity.
5.7 Community Board Action List
Author: Arlene Goss, Governance Advisor
Authoriser:
Attachments: 1. Action List for Tekapo ⇩
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That the information be noted. |
Background
Attached is the latest version of the community board action list. These actions are updated by staff regularly.
