MINUTES
Twizel Community Board Meeting
9 September 2019
Twizel Community Board Meeting Minutes 9 September 2019
MINUTES
OF Mackenzie District
Council
Twizel
Community Board Meeting
HELD AT THE Events
Centre , Twizel
ON Monday, 9
September 2019 AT 3.00pm
PRESENT: Ms Jacqui de Buyzer (Chair), Mrs Pat Shuker, Cr Paul Hannagan, Ms Nicola Collins
IN ATTENDANCE: Mayor Graham Smith, Deputy Mayor James Leslie, Cr Russell Armstrong, Simon Mackenzie (General Manager Operations), Jan Spriggs (Regulatory Manager), Angie Taylor (Community Services and Waste Officer), Charlotte Borrell (Community Facilities and Services Officer), Andrea Adams (Acting Governance Advisor), Corey Ford (Wake NZ) and 10 members of the public.
Ms Jacqui de Buyzer (Chair) welcomed everyone and opened the meeting.
An apology was accepted from Mr Norman Geary and Ms Suzette van Aswegen (Chief Executive Officer).
3 Public FOrum
Mr Steve Golding revisited his concerns around the poor quality of the footpath resealing completed on Mount Cook Street and regularity of sweeping. After some discussion it has been agreed that Simon Mackenzie will investigate further.
Mr Golding then went on to thank Mrs Pat Shuker for all of her hard work over the last two terms that she has served as a member of the Community Board.
Mr David Compton then presented and submitted his findings after canvassing residents of Glen Lyon Road around reducing the speed limit. Mr Compton emailed 12 residents and received 10 responses. All residents have agreed in principle that the speed limit needs to be reduced. See attached document.
Mr John Beekhuis presented his concerns regarding the removal of trees around the picnic area at the Ruataniwha Lake/Lagoon area. The Community Services and Waste Officer passed on from The Roading Manager that this was work to clear the sides of the road to improve visibility and to be able to maintain the verbs better. Council members present were not aware that this work was happening. The General Manager Operations will look into this further.
Ms Gail Johnston presented her concerns regarding the number of campers using the Lake Wardell area. In particular the high use by the Motor Home Association. Ms Johnston said that the members are required to be a certain distance from the water and haven’t been, suggested that the grass and vegetation be mowed to clear fire hazards and mark camping areas. Also brought up the state of the toilets and lack of adequate signs for use and could there be signs put up that dogs be on leashes. The Community Facilities and Services Officer will look into all of these concerns.
The Regulatory Manager explained that there will be Responsible Camping Ambassadors working this summer and will be looking to educate campers and tourists.
Mr Sean Norman passed on his thanks to the Community Services and Waste Officer and Whitestone Contracting for replacing the seat along the side of the Twizel River.
There were no declarations of interest.
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5.1 Minutes of Twizel Community Board Meeting - 29 July 2019 |
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Committee Resolution TWCB/2019/202 Moved: Ms Jacqui de Buyzer (Chair) That the Minutes of the Twizel Community Board Meeting held on Monday 29 July 2019 be received and the recommendations therein be adopted. Carried |
Confirmed, and unconfirmed minutes are available at the Twizel Community Library and the Mackenzie Community Library, Fairlie, Heartlands Twizel and Fairlie, or at www.mackenzie.govt.nz.
SHORT TERM ACTIONS
Theatre End Barriers
The Community Services and Waste Officer had received two quotes to complete this work. The local business was chosen to complete this work.
Donated Seat Installation
The local Cancer Support Group is working on a suitable option for this.
Replacement of Theatre Seats
The seats have been ordered and will installed very soon.
LONG TERM ACTIONS
Man-Made Hill
No further information at his stage.
WiFi in Market Place
Requested that this be removed from the agenda until there is fibre installed in the Market Place.
Twizel Swimming Pool
Obtaining consent for the shed in still in progress. The pool will be opening from 2 November 2019. The Community Facilities and Services Officer is investigating the best option for hot water to be installed in the changing rooms. The cost of which can be offset by charging tourists/campers to use the shower facilities as they do presently at the Fairlie Pool.
Sports Hall Floor at Twizel Events Centre
There has been a second contractor look at the floor, once he comes back with his findings and recommendations the board will be informed.
Sealed Path on Glen Lyon Road
This path is next on the list for the National Land Transport Programme (NLTP) 2021. The draft is due to NZTA in 2020.
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Purpose of report To inform Twizel community board members on the financial performance of the Twizel community as a whole. Ms Jacqui de Buyzer (chair) asked for clarification on the following entries in the report: Playground Maintenance, The Community Services and Waste Officer was sure it was the new piece of equipment that was installed. Caravan Dump Station, purchase and installation of taps. Machinery Operation Costs, the Community Facilities and Services Officer to check this and also look into the heat pump in the foyer. |
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Committee Resolution TWCB/2019/203 Moved: Ms Jacqui de Buyzer (Chair) Seconded: Cr Paul Hannagan That the report be received |
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Purpose of report To inform the Twizel community board and gain formal support from the board for the proposed Wake NZ one day event to be held at lake Ruataniwha on 25 January 2020. Mr Corey Ford representing Wake NZ came and spoke about the proposed one day event. Mr Ford gave an overview of the event proposal and answered questions. More information is contained within the proposal please see attached. |
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1 Wake NZ Event proposal 2020 Ruataniwha 2 Wake NZ Health and Safety Plan |
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Committee Resolution TWCB/2019/204 Moved: Cr Paul Hannagan Seconded: Mrs Pat Shuker 1. That the report be received. 2. That the Twizel Community Board give Wake NZ formal support for the wake boarding competition and social event to be held at Lake Ruataniwha on Saturday 25 January 2020 Carried |
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Committee Resolution TWCB/2019/205 Moved: Ms Jacqui de Buyzer (Chair) Seconded: Mrs Pat Shuker 1.That the report be received and the funding awarded as below 2.That the Twizel Community Board approves the grant request for Mackenzie Performing Arts for hall hire of $282.00 excl GST. |
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Purpose of Report To update the Twizel Community Board on the priorities and preferences identified by the community focus group which met on Tuesday 20 August. The Community Facilities and Services Officer spoke to her report from this meeting, the details to be put in writing so the board is aware |
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Committee Resolution TWCB/2019/206 Moved: Cr Paul Hannagan Seconded: Ms Nicola Collins 1.That the report be received. 2.That the Community Facilities and Services Officer proceed with planning and implementation of the Twizel Events Centre upgrade based on the recommendations of the community focus group. Carried |
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Extra Bins over Maadi Cup The Community Services and Waste Officer spoke to this, the cost would be a minimum of $2000.00 to collect and then the cost of disposal on top of this. Before going any further more information is required around the ‘need’ for extra collection over this time and who will benefit from this. Referred on to Council with direction from the Board. Cr Paul Hannagan would like to support the proposal and that it be looked into by Council |
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Committee Resolution TWCB/2019/207 Moved: Cr Paul Hannagan Seconded: Ms Jacqui de Buyzer (Chair) That the Twizel Community Board recommend Council investigate additional collection of both red and yellow bins for Maadi cup, or alternative waste disposal methods. |
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Cavalcade Update Mrs Pat Shuker and Cr Paul Hannagan have been involved in the setting up of a committee or working group for the Cavalcade 2021. Both gave an overview of the benefits to the community of running this as a fundraiser. Palings on Alleyway Fences Update from Mrs Pat Shuker. The Community Services and Waste Officer explained that Whitestone will sort the timber and the property owner is to install. Any queries re this are to be directed to the Community Services and Waste Officer or the Community Facilities and Services Officer. Norwest Arch Mrs Pat Shuker gave details of the removal of trees from the Norwest Arch by volunteers, the wood will be raffled by the community and given to those groups needing funds. All work has been done by volunteers. The Community Facilities and Services Officer will meet with Mrs Shuker to look at the removal of further trees. Mrs Shuker said that she has a volunteer who can assist her when she uses the chipper. Reducing the Speed Limit on Glen Lyon Road Information submitted from Mr David Compton was tabled by Ms Jacqui de Buyzer (chair) and noted. (See attached) This will be forwarded on to Roading to consider as part of a review of the speed limit on Glen Lyon Road. Long Vehicle Carpark Review The General Manager Operations spoke to this. Cr Paul Hannagan stated that the work has not been done correctly resulting in cars being damaged coming in and out of the car park. Cr Hannagan has requested that this be sorted and that the cost of the original work should be sorted between the Council and the Contractor. Sealing is to take place this summer. The General Manager Operations to look into this. Twizel Walkway The Community Facilities and Services Officer is looking into pricing and also if some existing footpaths will be included as part of the walkway. Cr Russell Armstrong asked to what standard would the walkway be finished. The Community Facilities and Services Officer will include costings for this to be considered. Event Centre compliance/Car Parking This area has been set aside for staff to park their cars to free up the car parking spaces for the public outside the Council Building. Was asked that the safe access to the garages was maintained. The Community Services and Waste Officer will look into this. Canal Clean-up 9 November 2019 The 3rd Annual clean-up will take place, supported and sponsored by Meridian, food will be provided. Responsible Camping Ambassadors These short term positions are being advertised at the moment, they will focus on education. Signage will also be improved and brought in to line with other districts for continuity for travellers. The Regulatory Manager will look into the possibility of using a mobile Eftpos machine for fine payment Lions Club of NZ Lions are looking at getting a club going in Twizel and will run a sausage sizzle on 1 November as part of raising awareness. |
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1 Correspondence for David Compton |
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The unconfirmed minutes of the most recent meetings of the other two community boards in the Mackenzie District was noted. |
Confirmed, and unconfirmed minutes are available at the Twizel Community Library and the Mackenzie Community Library, Fairlie or at www.mackenzie.govt.nz.
Mayor Graham Smith also thanked Ms Jacqui de Buyzer (chair) and the board for all their efforts and how he has enjoyed working with them.
Mrs Pat Shuker thanked Mayor Graham Smith for all the help he has given the townspeople, also the new Council staff for all their help over the last weeks. In particular the Property & Commercial Manager for her immediate response to the pensioner concerns.
The Meeting closed at 4.44 pm.
The minutes of this meeting were confirmed by the Chairperson and Chief Executive Officer.
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CHAIRPERSON
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CHIEF EXECUTIVE OFFICER