Notice is given of a Planning and Regulations Committee Meeting to be held on:
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Date: |
Tuesday, 8 October 2019 |
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Time: |
Following Asset and Services |
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Location: |
Council Chambers Fairlie |
Planning and Regulations Committee Meeting
8 October 2019
Suzette van Aswegen
Chief Executive Officer
Planning and Regulations Committee Membership:
Anne Munro (Chair)
Russell Armstrong
Stuart Barwood
Chris Clarke
Paul Hannagan
James Leslie
Mayor Graham Smith
***************************************************
The purpose of local government:
(1) The purpose of local government is—
(a) to enable democratic local decision-making and action by, and on behalf of, communities; and
(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.
(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—
(a) efficient; and
(b) effective; and
(c) appropriate to present and anticipated future circumstances.
(Local Government Act 2002)
Planning and Regulations Committee Meeting Agenda 8 October 2019
5.1 Minutes of Planning and Regulations Committee Meeting - 27 August 2019
5.2 Civil Defence and Emergency Manager Officers Report
5.3 Building Control Data Analysis September 2019
5.4 Responsible Camping September 2019
5.5 Liquor Licensing September 2019
6.1 Minutes of Public Excluded Planning and Regulations Committee Meeting - 27 August 2019
6.2 Draft submisison - NPS Valuing Highly Productive Land
6.3 Draft Submission - National Policy Statement on Urban Development.
5.1 Minutes of Planning and Regulations Committee Meeting - 27 August 2019
File Reference: N/A
Author: March Crocker, Governance Advisor
Authoriser: Darren Brown, Information and Engagement Manager
Attachments: Nil
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That the Minutes of the Planning and Regulations Committee Meeting held on Tuesday 27 August 2019 be received and the recommendations therein be adopted. |
5.2 Civil Defence and Emergency Manager Officers Report
File Reference: CIV 1/1
Author: Phill Mackay, Emergency Management Officer
Authoriser: Paul Numan, General Manager Corporate Services
Attachments: Nil
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That the information be noted. |
Background
The CDEM Act requires our Council to co-ordinate planning, programmes and activities related to civil defence emergency management across the ‘’four R’s’’:
Reduction: Identifying and analysing long-term risks to human life and property from hazards; taking steps to eliminate these risks if practicable, and, if not, reducing the magnitude of their impact and the likelihood of their occurring.
Readiness: Developing operational systems and capabilities before a civil defence emergency happens; including self-help and response programmes for the general public, and specific programmes for emergency services, lifeline utilities and other agencies.
Response: Actions taken immediately before, during or directly after a civil defence emergency to save lives and protect property, and to help communities recover.
Recovery: Recovery means the co-ordinated efforts and processes used to bring about the immediate, medium-term, and long-term holistic regeneration and enhancement of a community following an emergency. (CDEM Act). It includes actions taken immediately before, during or directly after a civil defence emergency to save lives and protect property, and to help communities recover.
Reporting on our CDEM work area is now structured in accordance with this overall format as outlined in the table below.
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Four ‘R’s |
Achievements for this reporting period |
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Reduction:
The Interpretation of risk against hazards must be scientifically based and then communicated to the affected parties. This can be messaged by having up to date information on hazards available to the public and ensuring that our communities understand their risks. The District Plan has a role in risk reduction: it manages the impacts of natural hazards through land use and sub division controls.
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· Staff attended a workshop to compile a submission on the draft CDEM Risk Assessment Guidelines to the Ministry of Civil Defence and Emergency Management. |
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Readiness: There are two distinct but related aspects of readiness: 1. Community readiness relates to individuals, families, businesses and communities to be prepared during and after an emergency – this can be achieved by public education, warning systems and community level response planning. 2. Organisational readiness is the ability for council to have trained staff and systems in place to have a functioning EOC during the response phase. Also to have well established relationships with partner agencies with all parties having clear understanding of their roles in an emergency and having plans for it.
Both community and organisational readiness are highly interdependent. Readiness activities are the foundation to having the capability and capacity for the successful response and recovery phases of the 4 R’s.
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· Staff continue to publish CDEM articles in local publications during this period they consisted of an update to the communities regarding the Community Response Teams. · Staff continue to attend training courses as provided to enable them to work in the Emergency Operations Centre (EOC) during response, this included six staff attending a two day course. · Staff continue to engage with individuals and community groups relating to preparedness. · Staff attended local, South Canterbury and Regional meetings with partner agencies in relation to CDEM matters. · Emergency Management Officer attended a week long course as part of our Canterbury commitment to C10 team. An initiative across the Canterbury Group to have staff trained at a higher level to enable a surge capability into Canterbury EOC’s during an activation.
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Response: These are the actions taken immediately prior to, during or immediately after an emergency to save lives and property and to help communities recover. The key role of the EOC is to coordinate the response by partner agencies by utilising the principles and processes of the CIMS structure. There is also the key deliverables by CDEM of the welfare function, and the public information management, including the management of community volunteers both CDEM trained and spontaneous.
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· Staff attended an EOC exercise conducted by Selwyn District Council to compare systems and processes during a response. · 21 members from all three Community Response Teams came together in Twizel for a day’s training relating to stress management, radio operating procedures and command structures.
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Recovery: The role of the recovery function runs across all four R’s of emergency management as it relates to the minimisation of the escalation of the emergency and then post event, manage the recovery across all four environments - social, built, economic and natural to allow the community to adjust to the “new normal”. Reducing the future exposure to hazards or their associated risk should always be an element of recovery, which will then feed back into reduction.
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· No activity in this field over this reporting period.
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Other Upcoming Work
1. Continue to recruit CDEM volunteers from Twizel, Tekapo and Fairlie to assist with key roles during a response.
2. Attend Canterbury Group CDEM meetings with key stakeholders.
3. Continue the training of new council staff for the roles within the EOC.
4. Staff will be participating in our annual EOC exercise over two days on the 12, 13 November where staff confirm their skills learnt throughout the year and test systems and processes.
Key Milestones
Community Response Teams:
As reported in the last committee paper, these teams are now formed and on the 14 September 21 team members across the district came together to receive a day’s training. The enthusiasm and commitment shown by these community members is truly impressive and needs to be acknowledged.
Community response Team members training.
Staff Training:
Over the last two months staff have attended two half day training sessions which then leads into six staff attending a two day course where they are trained to operate inside an Emergency Operations Centre (EOC). All staff that attended this training were motivated and learnt numerous skills for their personal development.
Recent Events
There were no CDEM activations from either Mackenzie District Council or the Canterbury Group for this period.
However there has already been an increase of wild fire behaviour in South Canterbury, New Zealand and also across in Australia which is a concern this early in the summer season. This included a wildfire where evacuations were required near Flag staff near Dunedin city on Monday 16 September.
Conclusion
In the period since the last report, work has continued on the review of our civil defence arrangements and preparedness, as well as ongoing monitoring of potential events and active liaison with partner agencies. Within the programme we continue to strengthen the EOC and communications networks. Further work on our local welfare obligations and building on processes and systems to deliver these to our communities and visitors was also undertaken. Staff will continue to provide reports to the Planning and Regulations Committee on progress in each of the four areas identified above.
Suzette van Aswegen
Chief Executive Officer
5.3 Building Control Data Analysis September 2019
File Reference: na
Author: Jan Spriggs, Regulatory Manager
Authoriser: Simon Mackenzie, General Manager Operations
Attachments: Nil
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That the information be noted. |
Background
A data analysis has been undertaken for building control.
Conclusion
The number of building consents received for the January – August 2019 period is 14% more than was received for the same period in 2018. The value of the consent has increased by 52% which reflects growth in commercial activity, more complex residential construction and an increase in construction costs.
The number of inspections undertaken is currently similar to 2018. Inspections are a lag indicator as they are undertaken in the months after the building consent has been issued so it is expected that the number of inspections completed will rise in the near future.
A 0-2 day wait for inspection bookings has been maintained for at least 98% of inspection undertaken since February 2019. The Building Act allows for 24 hours clear notice so this is in line with the requirements. Bookings for inspections ahead more than the 2 days do not always mean delays as some builders are very organised when arranging future inspections.
The 20 day timeline for processing of building consent applications has not always been meet with a small number of consents taking slightly longer. A wider range of processing contractors has been engaged to assist with the increased number of consent applications.
Building Control Statistics September 2019
The number of building consents received is up 14% from the same time last year, with the value of consents received is up 52% for the same period (January-August). This reflects the growth in commercial activity, more complex residential construction, and an increase in construction costs.
Building consent application numbers are expected to increase towards the end of the year in order to ‘get the consent by Christmas’. January is traditionally quieter for consent applications with a lot of designers on holiday over this period.
The number of inspections is expected to rise with the changes in the season, as it has done in the previous year.
Booking times for inspections are almost consistently within a 2 day timeframe. Some builders are very organised and book in advanced so a longer timeframe does not necessarily indicate delays.
The average number of processing days for Building Consents has increased slightly. This is due to the new staff getting training along with the increase in the number of consents received. The complexity of consents is also increasing with more commercial construction taking place in the region. The percentage of consents processed within the 20 working days is increasing as the new structure, staff and contractors develops.
The percentage of contractor use is still high but is attributed to the increase in consents received, and their complexity along with new staff learning the processing software. New contractors has been engaged, with a greater choice of contractors providing improved consistency, availability and quality.
Suzette van Aswegen
Chief Executive Officer
5.4 Responsible Camping September 2019
File Reference: na
Author: Jan Spriggs, Regulatory Manager
Authoriser: Simon Mackenzie, General Manager Operations
Attachments: Nil
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That the information be noted. |
Background
Council has received $215,011 from MBIE’s Responsible Camping Fund for 2019/20 season. This will be used for:
· Responsible Camping Ambassadors
· Signage and education
· Servicing and maintenance of existing camping sites.
Recruitment is currently underway for the two Camping Ambassadors, with one each to be based in Tekapo and Twizel. This is to cover 210 days over the summer season. The Tekapo Ambassador will start in the role initially with the Twizel Ambassadors starting slightly later to ensure that the full rowing season will be covered. Starting date is still to be confirmed.
The Mackenzie District Council is liaising with other Councils throughout Otago and Canterbury, working towards providing consistent education materials, uniforms, logos and signage.
The New Zealand Tourist Board will provide the Camping Ambassadors with uniforms with the Tiaki Promise logo. Please see the attached information for background on the Tiaki promise.
The Mackenzie District Council will also include add a Camping Ambassador logo which aligns with Queenstown lakes District Council and is aimed at providing a consistent image for Responsible Campers along the tourist route.
Signage
Mackenzie District Council will be erecting the following signs at camping areas and within townships. These use international symbols and are consistent with other Councils.
Education
Queenstown Lakes District Council are sharing their education brochure with us. This will be adapted for our region including where campers can stay if they are not self-contained, requirements to be classified as self-contained etc.
Suzette van Aswegen
Chief Executive Officer
5.5 Liquor Licensing September 2019
File Reference: na
Author: Jan Spriggs, Regulatory Manager
Authoriser: Simon Mackenzie, General Manager Operations
Attachments: Nil
Purpose of Report
For Council to adopt the District Licensing Report provided by Timaru District Council.
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1. That the report be received. |
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2. That Council adopt the District Licensing Report as true and correct. |
Background
Timaru District Council manage the liquor licensing on behalf of Mackenzie District Council. The following report has been prepared by Timaru District Council.
Significance of Decision
If the report is adopted then Alcohol Regulatory and Licensing Authority (ARLA) will be notified as required.
Considerations
Legal
Legal requirement for Council to adopt the report.
Conclusion
Recommend that Council adopt the report.
Mackenzie District Licensing Committee
Annual Report to the Alcohol Regulatory and Licensing Authority
For the year 2018 - 2019
Date: 21 August 2019
Prepared by: Debbie Fortuin
Environmental Compliance Manager
Timaru District Council
Introduction
The purpose of this report is to inform the Alcohol Regulatory and Licensing Authority (the Authority) of the general activity and operation of the Mackenzie District Licensing Committee (DLC) for the year 2018 – 2019.
There are three DLC’s operating in the South Canterbury area under a single Commissioner, this model having been adopted during the implementation of the Sale and Supply of Alcohol Act 2012 (the Act) in December of 2013. The three DLC’s are that of the Timaru, Waimate and Mackenzie Districts.
This report will relate to the activities of all the DLC’s in the body of the text and to the Mackenzie DLC alone in the Annual Return portion of the report at the rear of this document. This satisfies the requirements of the territorial authority set out in section 199 of the Act.
Overview of DLC Workload
DLC Structure and Personnel
The table below shows the current membership of the three DLC’s under the Commissioner. No changes occurred during the reporting period.
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Name |
Role |
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Commissioner |
Sharyn Cain |
Deputy Mayor - Waimate District Council |
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Timaru DLC Members |
Damon Odey |
Deputy Chair, Mayor - Timaru District Council |
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David Jack |
Councillor - Timaru District Council |
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Peter Burt |
Councillor - Timaru District Council |
|
|
Mackenzie DLC Members |
Graham Smith |
Mayor - Mackenzie District Council |
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Chris Clarke |
Councillor – Mackenzie District Council |
|
|
Waimate DLC Members |
Craig Rowley |
Mayor - Waimate District Council |
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Sheila Paul |
Councillor – Waimate District Council |
Total costs for the period amounted to $16,145.24. This was made up of elected members allowances, travel costs, administration costs and solicitors fees, relating to the DLC.
In terms of Council staff delivering licensing services to the community and the DLC, there are 1.3 FTE licensing inspectors, a licensing administrator and the secretary to the three DLC’s, who also manages the activity.
Of note current staffing levels are at capacity given the number of applications processed, monitoring requirements and enforcement functions they carry out across the three districts.
Hearings
There was one DLC hearing during the reporting period for Mackenzie DLC. Minutes from this hearing can be found on our website: https://www.timaru.govt.nz/services/environment/liquor-control/district-licensing-committee
Local Alcohol Policy
The Timaru, Mackenzie and Waimate District Councils jointly prepared and developed a Local Alcohol Policy, which was came in to force on 24 March 2016.
The LAP was evaluated by the Timaru, Waimate and Mackenzie District Councils in June 2017 and found to be performing well. The policy continues to function well and remains fit for purpose.
Statistical Information
Statistical information about the operation of the DLC for the year 2018 - 2019 is in the prescribed form and follows overleaf.
· Annual return
· Current listing of licenced premises.
There was one manager’s certificate application withdrawn.
Mackenzie District Licensing Committee
Annual Return
July 2018 – June 2019
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On-licence, Off-licence and Club Licence Applications Received |
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Application Type |
Number Received in Fee Category – Very Low |
Number Received in Fee Category – Low |
Number Received in Fee Category – Medium |
Number Received in Fee Category – High |
Number Received in Fee Category – Very High |
Total |
|
On-licence new |
|
3 |
3 |
1 |
|
|
|
On-licence variation |
|
|
|
|
|
|
|
On-licence renewal |
|
3 |
5 |
2 |
|
|
|
Off-licence new |
|
|
1 |
|
|
|
|
Off-licence variation |
|
|
|
|
|
|
|
Off-licence renewal |
|
2 |
4 |
|
|
|
|
Club licence new |
|
|
|
|
|
|
|
Club licence variation |
1 |
|
|
|
|
|
|
Club licence renewal |
|
1 |
|
|
|
|
|
Total number |
1 |
9 |
13 |
3 |
0 |
|
|
Total fee paid to ARLA (GST inc) |
$17.25 |
$310.50 |
$672.75 |
$258.75 |
0 |
$1,259.25 |
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Annual Fees for Existing Licences Received |
||||||
|
Licence Type |
Number Received in Fee Category – Very Low |
Number Received in Fee Category – Low |
Number Received in Fee Category – Medium |
Number Received in Fee Category – High |
Number Received in Fee Category – Very High |
Total |
|
On-licence |
|
10 |
16 |
5 |
|
|
|
Off-licence |
|
3 |
12 |
|
|
|
|
Club licence |
3 |
2 |
|
|
|
|
|
Total number |
3 |
15 |
28 |
5 |
0 |
|
|
Total fee paid to ARLA (GST inc) |
$51.75 |
$517.50 |
$1449.00 |
$431.25 |
0 |
|
|
Managers’ Certificate Applications Received |
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|
Application Type |
Number Received |
|
Managers’ certificate new |
51 |
|
Managers’ certificate renewal |
58 |
|
Total number |
109 |
|
Total fee paid to ARLA (GST inc) |
$3133.75 |
|
Special Licence Applications Received |
|||
|
|
Number Received in Category – Class 1 |
Number Received in Category – Class 2 |
Number Received in Category – Class 3 |
|
Special licence |
2 |
9 |
6 |
|
Temporary Authority Applications Received |
|
|
|
Number Received |
|
Temporary authority |
4 |
|
Permanent Club Charter Payments Received |
|
|
|
Number Received |
|
Permanent club charter payments |
0 |
|
Total fee paid to ARLA (GST incl) |
$0 |
|
Total paid to ARLA |
$6842.50 |
Number of District Licensing Committee Meetings Held
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Date |
Number |
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July 2018 |
4 |
|
August 2018 |
5 |
|
September 2018 |
4 |
|
October 2018 |
5 |
|
November 2018 |
4 |
|
December 2018 |
2 |
|
January 2019 |
4 |
|
February 2019 |
4 |
|
March 2019 |
4 |
|
April 2019 |
2 |
|
May 2019 |
5 |
|
June 2019 |
4 |
Mackenzie District Licensing Committee
List of Licenced Premises
As at 30 June 2019
|
Premise Name |
Licence Type |
|
34 Talbot Road, Fairlie "Fairlie Golf Club" |
Off Licence |
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Strathconan Park, School Road, Fairlie "Mackenzie Rugby Football Club" |
On Licence |
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Mt Nessing Road, Albury "Mt Nessing Golf Club" |
On Licence |
|
1 Mackenzie Drive, Twizel "Ben Ohau Golf Club" |
Off Licence |
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Ohau Road, Twizel "Combined Services Club" |
On Licence |
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Strathconan Park - 39 School Road, Fairlie "Fairlie Bowling Club" |
On Licence |
|
23 Bowen Drive, Aoraki Mount Cook "Mount Cook Lodge & Motels" |
Off Licence |
|
Ohau Road, Twizel "Combined Services Club Twizel" |
On Licence |
|
Larch Grove Road, Aoraki Mount Cook National Park "The Old Mountaineers Cafe Bar" |
Off Licence |
|
Main Road, Lake Tekapo "Lake Tekapo Tavern" |
Off Licence |
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28 Tasman Road, Twizel "The Razza Bistro Thai & Bar" |
On Licence |
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State Highway 80, Mount Cook "Glentanner Cafe" |
On Licence |
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762 Fairlie-Tekapo Road, Kimbell "Silverstream Hotel" |
On Licence |
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State Highway 8, Lake Tekapo "Peppers Bluewater Resort" |
On Licence |
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43 Main Street, Fairlie "Gladstone Hotel" |
On Licence |
|
1566 State Highway 8, Albury "Albury Inn" |
Off Licence |
|
13 Tasman Road, Twizel "Super Liquor Twizel" |
Off Licence |
|
69 Main Street, Fairlie "Fairlie Hotel - Top Pub" |
On Licence |
|
89 Terrace Road, Aoraki Mount Cook "The Hermitage" |
Off Licence |
|
22 Rapuwai Lane, State Highway 8, Lake Tekapo 7999 "Tekapo Four Square" |
On Licence |
|
Main Street, Fairlie 7925 "Fairlie Four Square" |
Off Licence |
|
20 Market Place, Twizel "Twizel Four Square" |
On Licence |
|
27 Market Place, Twizel "Mackenzie Four Square" |
Off Licence |
|
State Highway 8, Lake Tekapo" "Kohan Restaurant" |
Off Licence |
|
Corner of Ostler and Wairepo Roads, Twizel "Mackenzie Country Hotel" |
Off Licence |
|
Larch Grove Road, Aoraki/Mt Cook National Park "The Old Mountaineer's Cafe Bar" |
On Licence |
|
State Highway 8, Lake Tekapo "The Godley Resort Hotel" |
On Licence |
|
Roundhill Ski Area, Lilybank Road, Lake Tekapo "Roundhill Ski Area" |
Off Licence |
|
Main Road, Lake Tekapo "Reflections Restaurant" |
On Licence |
|
2 Benmore Place, Twizel "Poppies Cafe" |
Club Licence |
|
23 Bowen Drive, Aoraki Mount Cook "Mount Cook Lodge & Motels" |
Off Licence |
|
State Highway 8, Lake Tekapo "Peppers Bluewater Resort" |
On Licence |
|
6 Lakeside Drive, Lake Tekapo "Tekapo Springs" |
On Licence |
|
Main Road, Lake Tekapo "Lake Tekapo Tavern" |
On Licence |
|
3-4 Market Place, Twizel "Shawty's Cafe" |
On Licence |
|
28 Tasman Road, Twizel "The Razza Bistro Thai & Bar" |
Club Licence |
|
762 Fairlie-Tekapo Road, Kimbell "Silverstream Hotel" |
Off Licence |
|
53 Mount Cook Road, Fairlie" "Red Stag Restaurant" |
On Licence |
|
1566 State Highway 8, Albury "Albury Inn" |
Club Licence |
|
13 Tasman Road, Twizel "Top Hut Sports Bar" and "65 and Dine Gastropub" |
On Licence |
|
Unit 1, Lake Tekapo Shopping Mall, State Highway 8, Lake Tekapo "Mackenzies Bar and Grill" |
Off Licence |
|
2 Market Place, Twizel "'Ministry of Works Bar and Eatery" |
On Licence |
|
76 Main Street, Fairlie "Eat Deli Bar" |
On Licence |
|
69 Main Street, Fairlie "Fairlie Hotel - Top Pub" |
On Licence |
|
89 Terrace Road, Aoraki Mount Cook "The Hermitage" |
On Licence |
|
Unit 3, Lake Tekapo Village Centre, State Highway 8, Lake Tekapo "Tin Plate Kitchen and Bar" |
On Licence |
|
4589 Tekapo-Twizel Road, Lake Pukaki "Lakestone Lodge" |
Club Licence |
|
State Highway 8, Lake Tekapo 7999 "Jade Palace Chinese Restaurant" |
On Licence |
|
3-12 Market Place, Twizel 7901 "Fishtail Restaurant & Bar" |
Club Licence |
|
Unit 3, Lake Tekapo Village Centre, State Highway 8, Lake Tekapo "Tin Plate Kitchen and Bar" |
Off Licence |
|
120 Main Road, Lake Tekapo "Ramen Tekapo" |
On Licence |
|
86 Mt Cook Road, State Highway 80, Lake Pukaki "Mount Cook Lakeside Estate and Retreat" |
Club Licence |
|
6 Allandale Road, Fairlie "Carnegies Old Library" |
On Licence |
Suzette van Aswegen
Chief Executive Officer
RESOLUTION TO EXCLUDE THE PUBLIC