MINUTES
Ordinary Council Meeting
18 April 2017
Ordinary Council Meeting Minutes 18 April 2017
MINUTES
OF Mackenzie District
Council
Ordinary Council Meeting
HELD AT THE Twizel Events
Centre Lounge, Twizel
ON Tuesday, 18 April 2017 AT 9:33am
PRESENT: Graham Smith (Mayor), Cr James Leslie (Deputy Mayor), Cr Russell Armstrong (Councillor), Cr Anne Munro (Councillor), Cr Stuart Barwood (Councillor) from 9:39am, Cr Chris Clarke (Councillor), Cr Paul Hannagan (Councillor)
IN ATTENDANCE: Wayne Barnett (Chief Executive Officer) Karina Morrow ( Senior Policy Planner) 9:35am -10:44am, Paul Morris (Chief Financial Officer) left at 10:44am, Nathan Hole (Planning and Regulatory Manager) and Keri-Ann Andrews (Committee Administrator) Timaru Herald Reporter and Nic Newman, UWZ Facilitator 10:10am-10:44am.
The Mayor welcomed everyone to the meeting.
An apology was received from Cr Barwood for lateness.
The Mayor noted visitors Simon Cameron Chairman of the Upper Waitaki Zone Water Management Committee and Zone Facilitator Nic Newman would attend the meeting at 10:15am to speak to the Zone’s Annual Report agenda item 8.6.
There were no delcarations of interest.
The Mayor referred to the recent deaths of Julie Ann Hawkes and Gilbert Seymour.
Cr Leslie informed Council of the recent passing of George Harris late of Glen Lyon Road Twizel.
A motion of sympathy was passed and a moments silence was observed.
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Resolution 2017/41 Moved: Cr Russell Armstrong Seconded: Cr Anne Munro Carried |
The Mayor said it was his pleasure to welcome world champion New Zealand shearer Sir David Fagan to the Mackenzie A&P Show held in Fairlie yesterday.
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Resolution 2017/42 Moved: Cr Russell Armstrong Seconded: Cr Anne Munro Carried |
Mr Barnett spoke to his report referring to Council business to 13 April 2017.
Cr Leslie noted the absence of a Health and Safety Report as requested at previous meetings. Mr Barnett apologised for this oversight.
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8.2 Report to Council on the Audit of Mackenzie District Council for the Year Ended 30 June 2016 |
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Resolution 2017/43 Moved: Cr Paul Hannagan Seconded: Cr Stuart Barwood That the information be noted. Carried |
The Mayor asked for clarification regarding current status matters, fixed asset policy. Mr Morris replied the item will not be re-litigated with Audit.
Mr Morris noted stocktake of high value Information Technology equipment had been completed two years ago and depreciation and removal of items had taken place. He added the stocktake of remaining property was of low priority due to resourcing issues.
Mr Barnett stated a risk management system had been set up adding the next step was for Staff Managers to identify top three risk areas and implement the system.
Cr Leslie highlighting the importance of available back up for creditors and payroll.
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Purpose of Report The purpose of this report is to set fees and charges for Council activities and services for the period 1 July 2017 to 30 June 2018.
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Resolution 2017/44 Moved: Cr James Leslie Seconded: Cr Russell Armstrong 1. That the report be received. Carried |
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Resolution 2017/45 Moved: Cr Paul Hannagan Seconded: Cr Anne Munro 2. That the Proposed Fees and Charges for the 2017/2018 year be adopted. |
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Resolution 2017/46 Moved: Cr Stuart Barwood Seconded: Cr Russell Armstrong 3. That the Draft Statement of Proposal for Resource Management Act Fees be adopted for consultation through the Special Consultative Procedure. |
Cr Hannagan asked for clarification regarding the Market Place proposed footpath fee. Mrs Morrow said she would clarify the charge and report back to Cr Hannagan.
Mr Morris confirmed revenue collected from community facilities is returned to the Town the revenue is generated from.
Mr Barnett said the water charges and usage for Twizel is an historical anomaly. Mr Morris added Twizel is a drier area and requires a higher volume of water resulting in the double fee amount.
Mr Hole highlighted new Dog Fee Charges. He said an urban and rural dog fee will replace the working and non-working categories.
Mr Barnett emphasised the new unmanned aircraft charge would be reviewed next year if required.
Mr Hole spoke to the statement of proposal proposed fees and charges 2017/2018 Resource Management Act 1991.
Cr Leslie noted low staff numbers resulting in consultancy travel costs passed onto applicants.
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Resolution 2017/47 Moved: Cr Russell Armstrong Seconded: Cr Paul Hannagan 1. That the report be received. Carried |
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Resolution 2017/48 Moved: Cr Chris Clarke Seconded: Cr Anne Munro 2. That the Consultation Document be adopted for public consultation. Carried |
Mrs Morrow spoke to the report highlighting the proposed timetable for Councillors information.
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Purpose of Report For the Council to agree to adopt a Local Governance Statement for the Mackenzie District Council. |
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Resolution 2017/49 Moved: Cr James Leslie Seconded: Cr Chris Clarke 1. That the report be received. Carried |
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Resolution 2017/50 Moved: Cr Chris Clarke Seconded: Cr Russell Armstrong 2. That the Council agree to adopt the 2017 Local Governance Statement for public release. Carried |
Mr Barnett spoke to the report.
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Purpose of Report To support the Upper Waitaki Zone Water Management Committee providing its Annual Report 2016 (attached) to Mackenzie District Council. |
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Resolution 2017/51 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the report be received. Carried |
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In Mr Cameron’s absence Mr Newman spoke to the report.
The Mayor congratulated the Upper Waitaki Zone Water Management Committee for their forward thinking and helping to manage the District’s waterways.
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Purpose of Report To seek Council approval to fund the Lake Tekapo Play Area works from the Land Subdivision Reserve |
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Resolution 2017/52 Moved: Cr Paul Hannagan Seconded: Cr Anne Munro 1. That the report be received. Carried |
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Resolution 2017/53 Moved: Cr Graham Smith Seconded: Cr Paul Hannagan 2. That Council approve the Lake Tekapo Playground be funded from the Land Subdivision Reserve. Carried |
Mr Barnett spoke to the report and highlighted an error within the report. He noted if Council chose not to fund the project the Community Board is likely to proceed anyway was not a resolution. He added the Community Board did recognise the work required.
Mr Morris confirmed funding would come from the Land Subdivision Reserve.
Mr Barnett said a thorough process had taken place and the need for a playground identified by the Community, the project was well formed, fundraising had taken place and the project had been discussed and decisions made regarding development projects and town projects.
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Resolution 2017/54 Moved: Cr James Leslie Seconded: Cr Russell Armstrong 1. That the report be received. Carried |
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Resolution 2017/55 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 2. That the Council approve for the Canterbury Economic Development Company Limited to be wound up and the Shareholders’ Resolution to be signed. Carried |
Mr Morris spoke to the report.
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Purpose of Report For Council to decide whether to make a grant to the Mackenzie A & P Society to cover the cost of the Building Consent application for the new Shearing Pavilion located on the Mackenzie A & P Show Grounds, Fairlie. |
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Resolution 2017/56 Moved: Cr Stuart Barwood Seconded: Cr Anne Munro 1. That the report be received. Carried |
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Resolution 2017/57 Moved: Cr Chris Clarke Seconded: Cr Russell Armstrong 2. That the Council grant the Mackenzie A & P Society $1,297.25 for the cost of the Building Consent for the new shearing pavilion be referred to the Fairlie Community Board for consideration. Carried |
Council decided the agenda item would be referred to the Fairlie Community Board for consideration in the first instance. Mr Morris highlighted Community Board’s historically approve a grant before Council would consider contributing.
Council adjourned at 10:44am for morning tea and reconvened at 11:14am.
9 Community Board Recommendations
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9.2 Minutes of Tekapo Community Board Meeting - 15 March 2017 |
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Resolution 2017/59 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 15 March 2017 be noted. |
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9.3 Minutes of Fairlie Community Board Meeting - 16 March 2017 |
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Resolution 2017/60 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 16 March 2017 be noted. |
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10.1 Minutes of Assets and Services Committee Meeting - 30 March 2017 |
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Resolution 2017/61 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Assets and Services Committee Meeting held on Thursday 30 March 2017 be received, including such parts taken with the public excluded. |
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Resolution 2017/62 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Finance Committee Meeting held on Thursday 30 March 2017 be received, including such parts taken with the public excluded. |
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10.3 Minutes of Planning and Regulations Committee Meeting - 30 March 2017 |
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Resolution 2017/63 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Planning and Regulations Committee Meeting held on Thursday 30 March 2017 be received, including such parts taken with the public excluded. Carried |
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Resolution 2017/64 Moved: Cr Anne Munro Seconded: Cr Chris Clarke 1. That the Minutes of the Council Meeting held on Tuesday 7 March 2017 be received and adopted as a true and accurate record of the meeting, including such parts taken with the public excluded. |
Council did not enter into public excluded.
The Meeting closed at 11:28am.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 May 2017.
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