MINUTES
Tekapo Community Board Meeting
1 September 2021
Tekapo Community Board Meeting Minutes 1 September 2021
MINUTES
OF Mackenzie District
Council
Tekapo
Community Board Meeting
HELD ON ZOOM
ON Wednesday, 1
September 2021 AT 3.00pm
PRESENT: Chairperson Steve Howes, Chris Scrase, Caroll Simcox, Cr Matt Murphy
IN ATTENDANCE: Angela Oosthuizen (Acting Chief Executive), Tim Harty (GM Operations), Brian Milne (Community Services Officer), Geoff Horler (Utilities Manager), Arlene Goss (Governance Advisor), reporter from the Timaru Herald (for a short time).
The chairman opened the meeting and welcomed everyone.
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Committee Resolution TKCB/2021/193 Moved: Cr Matt Murphy Seconded: Member Chris Scrase That the apologies received from member Sharron Binns and Mayor Graham Smith be accepted and leave of absence granted. Carried |
There were no requests to speak at the public forum.
There were no declarations of interest.
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5.1 Minutes of Tekapo Community Board Meeting - 14 July 2021 |
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Committee Resolution TKCB/2021/194 Moved: Cr Matt Murphy Seconded: Member Chris Scrase 1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 14 July 2021 be received and confirmed as an accurate record of the meeting. Carried |
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The chairman noted that the utilities manager, Geoff Horler, was present to speak about the drinking water in Tekapo. Mr Horler said a resident had questioned the presence of rust in the drinking water. This was likely to be caused by rust in the galvanised pipes that serviced their home. There were plans to upgrade the council-owned water pipes in that area and in the meantime the water was safe to drink. Mr Horler was thanked for attending and he left the meeting. |
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Member Chris Scrase asked if the project funds that were carried forward could be allocated towards new bike stands in the town. Mr Harty said there was no issue with this. The grant money would be carried forward. This still needed to go to Council for approval. |
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Committee Resolution TKCB/2021/195 Moved: Member Chris Scrase Seconded: Member Caroll Simcox Carried |
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Mr Milne asked if there were any questions on his report. Discussion included the following matters: Lakefront Development – A check has been done on the status of the parcels of land on the lakefront before work begins. Mr Harty shared his screen and showed an area on a map. A strip of land on the lakefront was transferred to the Department of Conservation in 2008. A conversation was required with DOC before work was carried out on the pathway that went through this land. Mr Milne said there was concern that trees on Lakeside Drive would be removed. This was not the intention. They would be maintained and not removed unless unsafe. Rabbit Control – The chairman asked about the need for further rabbit control around the Tekapo township. Mr Milne said he hasn’t progressed this to date due to other priorities. The community board said this was a priority for the township. D’Archiac reserve – Furniture has been procured and a final map has been put out. The chairman asked when work was likely to be completed. Mr Milne said he would be asking contractors to aim for a finish date of the end of November. The chairman would like to share the news with the school regarding the name change to Maukatua Reserve. |
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The purpose of this report was to consider the approach for charging for the use of Tekapo Community Centre by the Tekapo School, as requested by the Tekapo Community Board. The chairman thanked Mr Milne for his report. He understood that two decisions needed to be made - a resolution around a credit for existing invoices, and a decision on how the community board could assist the school with the use of the hall. Chris Scrase asked, if the community felt there was a valid reason to subsidise the hall hire for the school, how would they go about approaching Council to request this? Mr Harty said there needed to be a mechanism to recover the costs if one organisation used the facility at no cost. Chris Scrase said the hall was usually empty so she could not anticipate a great loss of revenue. Also the school did not have a hall of its own and there was a close connection between the council and the school on other matters such as the school pool. Mr Harty thought it was valuable to have further conversation with the school and write down an agreement to avoid the confusion that was raised by verbal agreements. The acting chief executive said there was a case to be made where organisations that were doing things for the community could apply for a waiver of council fees. Caroll Simcox believed there could be a good case made for use by the school given that other towns had larger populations. She would be happy to put a case to council. Cr Murphy said events that benefitted the community as a whole, such as school productions, could benefit from community board grants. |
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Committee Resolution TKCB/2021/196 Moved: Member Chris Scrase Seconded: Member Caroll Simcox That the Tekapo Community Board asks staff to submit a report to Council requesting that the current outstanding fees payable by the school be waived due to the confusion regarding the previous agreement due to it not being documented or having a defined conclusion. Carried |
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Committee Resolution TKCB/2021/197 Moved: Cr Matt Murphy Seconded: Member Chris Scrase That the Tekapo Community Board asks staff to submit a report to Council expressing its view that there is a valid reason to provide a special reduced rate or free use of the Tekapo Community Hall to the Tekapo School. The community board will prepare a report for staff to consider. Carried |
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Rabbit Control – Discussion took place on the urgency of undertaking more rabbit control in Tekapo. Mr Milne outlined the work required to liaise with other agencies and communicate with the residents regarding this. The community board agreed to organise this project as a community-led initiative, and the chairman asked Caroll Simcox to set up a separate meeting with the relevant people. Pioneer Drive landscape work – Mr Milne would still like to join the community board in looking at this area to make a decision on how to manage it. He suggested a spring walk-around. Three waters reform update – Mr Harty spoke about this. Council would be presenting information to the community about this process within the next few days. He outlined the five “bottom lines” that had been agreed by the councillors. Squash court MOU – Mr Harty said Council was drawing up a priority list of critical work to do over the next 10 years and this would be included in the draft list, which would come to the community board at a later date. Cr Murphy said this item needed to remain in the forefront when looking at funding in the Long Term Plan. Scattered signage on street sign posts – This has been referred to the compliance officer. The chairman offered to have the compliance officer contact him on this matter. Black judder bars – The community board received an email from the roading manager on this issue. It would appear that the real issue is a lack of lighting. Once the tavern is re-built and the restaurant is open there would be more light in this area. The community board agreed that a permanent lighting solution in the village centre was a better idea than painting the judder bars. This matter is to go on the action list. Councillor Update – Cr Murphy said the councillors were continuing with weekly workshops and meetings during lockdown. Council was very busy and the councillors were working through some big issues and projects. Chamber of Commerce Update – The latest contract with the chamber was signed on June 28 and included the provision of one-on-one business support and webinars. The chamber was providing regular reports to Council. The community board asked for this to be communicated to the business owners to clarify that the chamber contract had not been terminated. |
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Western Carpark signs – The community board have asked for an exit sign and no-exit sign to this carpark. The governance advisor was asked to put in a service request for these. Mr Harty said he understood that this was a confusing carpark but changing the markings would require a re-seal. Walkway from Simpson Lane to the main carpark – Understood this was on hold because a pathway appeared on the Boffa Miskell plan but had disappeared from the plan. Clarification was needed on this matter. Street Lighting – New lights are being rolled out. Tekapo Hall Kitchen – The new key tag system is in place. There was still a question as to whether the kitchen was fully stocked. Mr Milne said the outstanding issue was organising a custodian role for this and other halls. To be reviewed at the next meeting. Bike Stands – Mr Milne said the idea of installing e-bike charging stations was too difficult. He preferred ordinary bike stands similar to what was used in Twizel. Chris Scrase has been discussing potential locations with Mr Milne. These need to be finalised during the walk-around. Grant application – remove from list. CCTV in Tekapo – Cr Murphy said the person looking after this project at Council has left and he wanted to ensure it did not drop off the list. He was frustrated that it was not getting anywhere. He asked for this to go back on the action list and also for Council to be informed that this was something the community board felt strongly about. Mr Harty said he had a staff member chasing this up. A quote was received on 30 July for installing a camera of about $14,000. The community board questioned whether the quote included the original scope that was decided. The community board was concerned that there had been cuts made in the Long Term Plan process and asked that the original requirements be reviewed when considering quotes. Aorangi Crescent Upgrade – Cr Murphy asked for an update on this project to come to the next meeting. |
The Meeting closed at 4.48pm.
The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on .
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CHAIRPERSON