Unconfirmed MINUTES
Twizel Community Board Meeting
8 June 2020
Twizel Community Board Meeting Minutes 8 June 2020
MINUTES
OF Mackenzie District
Council
Twizel
Community Board Meeting
HELD AT THE Twizel
Events Centre Lounge, Twizel
ON Monday, 8
June 2020 AT 3.00pm
PRESENT: Chairperson Jacqui de Buyzer, Tracey Gunn, Amanda Sargeant, Cr Emily Bradbury.
IN ATTENDANCE: Mayor Graham Smith, Suzette van Aswegen (Chief Executive), Angie Taylor (Community Services and Waste Manager), Tim Mulcock (Transition Manager), Phil Mackay (Recovery Manager), Arlene Goss (Governance Advisor), and 13 members of the public.
The chairperson welcomed everyone to the meeting.
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Committee Resolution TWCB/2020/233 Moved: Chairperson Jacqui de Buyzer Seconded: Member Tracey Gunn That the apology received from Renee Rowland be accepted and leave of absence granted. Carried |
Elizabeth Higgins – The walkway along the main road, over the Twizel River, has been closed since Wednesday by construction workers. This means people will need to walk on the main road. She was concerned about trucks using the road being a risk to walkers and asked if safety could be improved.
The chief executive advised Ms Higgins and all members of the public to contact the council office by phone immediately if they have operational matters or safety concerns that needed to be addressed, then these can be looked at immediately. (Ms Higgins has lodged a service request).
Kaye Paardekooper – Notice was given that a tourism industry association was being formed. They hope to be incorporated in August this year and would be made up of tourism operators.
David Compton – Twizel Promotions was concerned that Twizel was running at 50% occupancy in residential property. He asked if it was possible for the tourism industry association to get a list of the addresses of absentee ratepayers to contact and get them involved. The Mayor offered to find out if this was possible, taking into account any relevant privacy issues.
Marge Giles – Would like to see more things to do in Twizel and more amenities provided. For example a tennis court outside the community centre used to be an ice rink in the winter. She asked about installing an information board by the large vehicles on display at the entrance to the town. This has been installed within the last six months. The community board were also planning to put picnic tables there. She suggested holding outdoor movies to raise money for sports clubs. The chairperson offered to suggest that to Sport Twizel as a fundraising idea.
Deb Hunter – Twizel Promotions continued to work during the lockdown. A group of young people have done a lot of work in the past year on the bike tracks and she wanted to ask if they could continue working. The community board agreed this was a good thing. Angie Taylor has looked at the bike track area. An arborist has looked at the trees and a few need trimming. Ms Taylor and Ms Hunter agreed to work together on this. Meanwhile, a group of students is looking for community projects to work on. The chairperson said the board were very happy to work with them.
Pat Shuker – One pensioner flat was being worked on and a range hood has been put in. She asked that range hoods go into the other two pensioner flats. A downpipe at the flats does not go anywhere, just into the ground. During the rain the foundations were wet, this needs to be looked at. There was also a broken pipe on the side of the pensioner flats and Mrs Shuker has already reported that. Cr Bradbury said she had got in touch with Whitestones and they were dealing with this.
Shaun Norman – Asked when the climbing wall would be available to use in the Events Centre. He would like it to resume climbing as soon as level 1 was declared. Angie Taylor said she would get Charlotte to give him a call to confirm this.
A member of the public thanked the community board for re-directing the walking track by the river.
There were no declarations of interest.
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Amanda Sargeant asked for the spelling of her name to be corrected. |
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Committee Resolution TWCB/2020/234 Moved: Member Tracey Gunn Seconded: Member Amanda Sargeant That the minutes of the meeting of the Twizel Community Board on March 9, 2020, be received and confirmed as an accurate record of the meeting, with the change noted above. Carried |
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The community board budgets are in credit due to the postponement of work over the Covid-19 shut down period. |
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Committee Resolution TWCB/2020/235 Moved: Chairperson Jacqui de Buyzer Seconded: Member Tracey Gunn Carried |
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Committee Resolution TWCB/2020/236 Moved: Chairperson Jacqui de Buyzer Seconded: Cr Emily Bradbury 1. That the Twizel Community Board resolves to carry forward from the 2020 financial year any unspent funds in the Community Board Grant and Township Projects budgets to the 2021 financial year. This is due to the unprecedented effect of Covid-19, preventing meetings, resulting in the inability for the Twizel Community Board to progress expenditure prior to 30 June 2020. Carried |
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The following Matters Under Action were discussed at the meeting: Wifi in Market Place – Transition manager Tim Mulcock said staff were planning to install public wifi in two stages. The first stage was to use the current wifi connection, then as soon as fibre was available in Twizel a stronger, more robust service would be added. Market Place, Upgrade of South-eastern Corner – Work to be scheduled in spring when there will be no interruptions due to weather. River Walk broom – has been sprayed. Barriers at Lake Ruataniwha – Work will be done soon. Delayed by Covid-19. Sports Hall floor – Angie Taylor said this job needed appropriate temperatures for the product to cure. Sports clubs were also wanting to use the hall now that the Events Centre was open. This work was rescheduled for Spring when the weather was warmer. Grass outside Twizel gym – Barriers have been put in place. Pensioner flat range hoods – two have been installed and a third was due. Sealing of Long Parking Bay Carpark – Sealing cannot be carried out in winter. Funding is available for this and the work will commence at a later date. Whitestone yard – Mark Samways will be asked to follow up. Play area behind Payne Subdivision – Angie Taylor and the chairperson have inspected this and believe it would make a good green area, but was not a good place to put play equipment. The area has been cleaned up. It was agreed to leave this as is, and mow for now. |
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Committee Resolution TWCB/2020/237 Moved: Member Tracey Gunn Seconded: Member Amanda Sargeant 1. That the Twizel Community Board recommend to Council that affected persons approval be provided for land use consent RM020005 with a reduced setback from the western boundary that is owned by Council and zoned Recreation Active. Carried Chairperson Jacqui De Buyzer voted against the motion. |
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Mr Mackay introduced his new role of recovery manager. His job is to collaborate with the community and other government organisations to help communities recover from Covid-19.
He said Council would enable and facilitate for the community where it could. He could also help the community with funding requests. The first step would be forming a community advisory group to determine the priorities.
Mr Mackay was thanked for his contribution to the meeting. |
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The purpose of this report was to inform the Twizel Community Board about the proposed improvement and changes to the Twizel Events Centre access and security system. Tim Mulcock said there had been a lot of frustration with the current access system. A new system would be installed. Each group using the events centre would have a fob, managed by the council front-desk staff. Mr Mulcock was currently working with staff and the gym on the details. He wanted to ensure there was communication with the community so it was not a shock or surprise to anyone. |
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The following matters were discussed under General Business: Town centre signs – Cr Bradbury circulated photos of the current shopping centre signs. These were dated and she would like them removed and replaced with new signs that better represent the Market Place shopping area. The chief executive suggested the community board do a sign audit looking at all the signs in Twizel, instead of dealing with them one at a time. It was agreed that the community board would take this advice and perform a sign audit. Family friendly projects – Shade sails for the playground were suggested. Judy ? from the Twizel Community Cancer Group was at the meeting. She said the cancer group had already looked into this and discovered a problem in that they could not get the wooden poles far away enough away from the equipment to hold the sails in place. There were also difficulties with taking them down in adverse weather. She offered to assist the community board with this matter. Fence around the playground – The community board passed a resolution (below) to investigate a fence. Angie Taylor offered to do this. Junior roadway on the roller skating rink – The community board passed a resolution (below) to ask staff for costings for a junior roadway on the roller skating rink, leaving two basketball hoops available for continued use. Viewing corridors - Amanda Sargeant spoke regarding viewing corridors in Twizel. Some of these are blocked by trees. There was a need to get information out about the viewing corridors and where they were. Angie Taylor offered to investigate further. Glen Lyon Road walkway – Could the request for a footpath be fast tracked as a Covid-19 recovery project. Phil Mackay has spoken to the roading manager who is working on a list of shovel-ready projects. The roading manager was aware of the request. The chief executive said the roading manager would consult with the community boards on his priorities for footpaths once funding became available. At the moment she was just trying to secure the money in the budget. Cr Emily Bradbury then provided an update on council activity over the Covid 19 period. |
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Committee Resolution TWCB/2020/238 Moved: Member Amanda Sargeant Seconded: Member Tracey Gunn That the Twizel Community Board instructs staff to investigate installing a fence around the playground as one of the board’s community projects. Carried |
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Committee Resolution TWCB/2020/239 Moved: Chairperson Jacqui de Buyzer Seconded: Member Amanda Sargeant That the Twizel Community Board asks staff to establish costings to install a junior roadway on part of the roller skating rink, leaving two basketball hoops available for continued use. Carried |
The Meeting closed at 4.15pm.
The minutes of this meeting were confirmed at the Twizel Community Board Meeting held on 3 August 2020.
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CHAIRPERSON