Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda 19 June 2018

6 Mayor's Report

6.1 Mayoral Activities Report

File Reference: PAD 2/2

Attachments: Nil

Recommendations

That the report be received.

Activities

Meetings and Events

Recent meetings and events of note that I have attended since the last Council meeting on 8 May 2018 include:

May

· 8 May – Council meeting in Twizel.

· 9 May – Attended Council workshop on changes to be made to the LTP. In the afternoon the Chief Executive and I met with a Tekapo business person.

· 10 May – The Chief Executive and I travelled to Dunedin and attended the TRENZ tourism expo showcasing New Zealand tourist activities and regions.

· 11 May – Attended Communications workshop.

· 12 May – Margaret and I participated in the Twizel Canal Clean Up Day.

· 14 May – Attended a South Canterbury Chamber of Commerce Trade presentation in the evening.

· 15 May – Met with a Pukaki Ward ratepayer.

· 16 May – Attended the Pukaki Airport Board meeting in Twizel.

· 17 May – Attended the monthly Council workshop in Fairlie.

· 18 May – Visited Albury School. Margaret and I attended the South Canterbury St John Award evening.

· 21 May – Opuha Ward Councillors, Group Manager Finance, the Chief Executive and Rating Officer met with representatives of the Mackenzie Rugby Club and Fairlie Bowling Club. Travelled to Twizel for Extraordinary Council meeting. Elected members travelled to Wanaka and attended a community consultation meeting regarding Wanaka Airport.

· 22 May – Met with representatives of the Queenstown Housing Trust and viewed two worker accommodation housing developments. Was interviewed by TV One News reporter, in Tekapo. The Chief Executive and I attended a Genesis Energy dinner in Tekapo in the evening with Dame Jenny Shipley.

· 23 May – Councillors Munro and Clarke and I attended a New Zealand Defence Force liaison meeting at Balmoral Army Camp. In the afternoon I was interviewed by the New Zealand Motor Caravan Association for a promotional video.

· 24 May – Attended Committee meetings and then the Chief Executive and I travelled to Christchurch and attended the Canterbury Regional Transport Committee then the Mayoral Forum working dinner.

· 25 May – Attended the Mayoral Forum meeting and then the Civil Defence Emergency Management Meeting.

June

· 6 June – Attended the Alps 2 Ocean Meeting held in Fairlie in the morning. In afternoon attended a meeting with a Tekapo property owner along with the Group Manager Assets and Group Manager Regulations, as well as the Chair of the Assets Committee and Chair of the Planning Committee. Following this we attended the Tekapo Community Board meeting.

· 7 June – The Chief Executive and I attended the Rural Provincial meeting in Wellington.

· 8 June – Chief Executive and I attended the second day of the Rural Provincial meeting then met with the Deputy Valuer General, along with a member of the Pukaki Airport Board.

· 10 June – The Chief Executive, Katherine Hill, Senior Corporate Planner, Cr Munro, Cr Clarke and I attended a hui at the Waihao Marae.

· 11 June – Attended a meeting with the Church of the Good Shepherd committee. In the afternoon I attended the Twizel Community Board and swore in the new member, Nancy Collins. Following this meeting, the Chief Executive and I attended the Twizel Business Group meeting in the evening.

· 19 June – Council meeting.

Report from RURAL PROVINCIAL MEETING 7-8 JUNE 2018

The Chief Executives and Mayors listened to a presentation on biodiversity from Chris Allen of Federated Farmers and Sally Gepp from Forest and Bird. A new National Policy Statement is being put together with the purpose of standardizing definitions which will include Federated Farmers, iwi and NZTA who are all looking for alignment. Forest and Bird while complimenting MDC on PC13 were critical of what is still happening.

Rod Philips the Chief Executive of Environment Southland spoke about spending $70m but many Biodiversity still in decline. A new thinking of how we go about the challenge is needed. How can we work with less regulation? Harness the goodwill of landowners and the need to identify success, collaboration and covenanted maintenance. Don't approach biodiversity in a silo. Other comments were around we have been farming for 150 years and cannot turn the clock back. We need to respect land owners. The other big issue is climate change and how that will affect biodiversity.

Matters that members we concerned about are water, waste minimization. Lack of investment in infrastructure. NZTA to reassess FARR rate in some areas. From the President of LGNZ the 3 waters is going to affect us all and we need to take this issue seriously. Suzette van Aswegen is to include this in a workshop. A border tax is having difficulty and I have been asked to have some input.

The Minister of Conservation Hon Eugenie Sage spoke about the need to revive the biodiversity strategy. 4,000 species are facing distinction. We are custodians and need a new action plan. She spoke about being predator free by 2050. Wet lands have declined by 90% across the country.

DOC additional funding $81million predator funding, $7m Biodiversity, $5.5m managing visitors on public land without toilets and $16.4m to strengthen DOC work force. There is a need for more data collection and monitoring.

The Minister said we need a better and more meaningful relationship with iwi. Mackenzie came under a little criticism. We need to have a sustainable management plan. I have invited the Minister to come and visit us to explain her thinking on the Dryland Park etc.

Nigel Bickle of MBIE spoke about the Regional Provincial Fund and gave us a summary on its thinking on the $3billion fund that will be constantly open. Five surge areas have been identified but only one in the South Island which is the West Coast. These areas have priority funding; $100 million is already contracted. We are doing the right thing in preparing a high level application. We have to give this our best shot. They are looking to partner with private parties and the main driver is to lift productivity regionally. They are looking for good proposals. Suzette has been given a contact Senior Coordinator to work with us. In general he did say that they like private partners with funding.

The meeting then listened to a report from the Freedom Camping Working Party. Changed name to Responsible Camping. Need to change camping behavior, and need to engage with the Minister of Justice regarding fines. Right to camp with restrictions. Campers will be assessed to make sure they are self-contained vehicles. We need to have sustainable management growth planned for camping areas.

New TIF fund now to include Operating Expenditure as well as Capital Expenditure. The rules continue to change.

Regional sector issues - Update on 2019 Fresh Water national policy, 90% waterways swimmable 2040, need for the boat to go faster with much more compliance and enforcement, and recognition of climate change. Overseer programme for farmers is not capable of delivering the protection required.

Richard Ward from the Department of Internal Affairs spoke about water. Councils are losing ground on maintaining assets. Bigger councils are more dedicated. There is a need for specialist services to manage supplies, capability, capacity and affordability are issues that need to be looked at. Waste water is also a problem with 21% of Council waste water systems non compliant.

Chief Executive of Tertiary Education. Last 6 years has seen 30% reduction in number of students attending Polytech which is a major problem for many centers. Students are going to University or straight into a trade. Our local ARA is no different.

MPI spoke on Mycoplasma. This is the one window to eradicate now. At present we do only have one strain of the disease which is good. A review will be held in the Spring. Tests have been unreliable and take time. The disease shows little symptoms and has been here for 3 years. A full review of our NAIT system is underway.

The Chief Executive of LGNZ spoke about Climate Change. They are looking to develop a tool kit to assist elected members in reviewing what their Councils are doing. The need to consider Agriculture carefully.

Water Safety NZ’s mandate is that no one drowns. 30% of our people drown in rivers. $4bil cost to the NZ economy. There is a call for a greater regional ownership. The new strategy is to teach skills to survive and understand risk.

Minister Finance of Grant Robertson spoke about health, education and housing priorities. Concern over productivity per person fallen 1% of late, people need to contribute more to the economy. Compared to Germany in NZ per person we work 400 hrs per annum more and produce less per person. Need to work in partnership from the ground up. Must have an environmentally sustainable economy with zero carbon by 2050. Interesting.

Ordinary Council Meeting Agenda 19 June 2018

8 Reports

8.1 Chief Executive Officer Activities Report

File Reference: PAD 2/3

Attachments: 1. Canterbury Mayoral Forum Mid-Term Review ⇩

2. Canterbury Mayoral Forum Triennial Agreement 2017-19 ⇩

Recommendations

That the report be received.

Activities

CouncilMARK^TM

The CouncilMARK^TM assessment report was released on 28 May 2018 and a copy of the report is publicly available on Local Government New Zealand (LGNZ) and Council’s websites. Council’s performance across four priority areas received a B-rating by the LGNZ Independent Assessment Board and it was found that Council’s performance is generally competent with identified areas for improvement.

The well written report is objective, fair and concise and clearly highlights areas of strengths and the areas for further development. It has been well received with a positive mindset and provides a strong mandate for change. In short, the business model Council used during times of stability was fit for purpose and served its community well. Due to the ongoing high growth experienced in tourism and agriculture and the associated challenges it faces as a result, it is critical for Council to adapt by taking a more holistic and collaborative approach and to reconsider its priorities and funding models.

The next step in the process is to dovetail the findings of the CouncilMARK^TM report with the one-on-one interviews conducted with all staff, elected members and a range of stakeholders with the aim to initiate a change and transformation programme.

The next CouncilMARK^TMassessment is due in 2021.

Mayoral Forum

The Canterbury Mayoral Forum Mid-term Review is attached for information purposes. The review is in line with the Triennial Agreement 2017-19 between the 10 Canterbury local authorities and the Regional Council. A copy of the triennial agreement has also been attached for ease of reference.

Rural Provincial Sector Meeting

In addition to the Mayor’s feedback report the following observations are worth noting. Local Governments in New Zealand and their communities are facing major changes across many functional areas, including but not limited to: biodiversity, climate change, 3 waters, funding, core functions, legislation, building and regulatory functions. These changes could potentially have a significant impact on all Councils across the nation and will therefore become a standard item on Council’s monthly workshop agendas.

Mackenzie Development Group

Previously known as the Tekapo Business Development Group, this group has now been expanded to include representatives of Fairlie, Twizel, Tekapo and Mt Cook. The main focus of this group is to plan for and enable future growth by working together in a partnership arrangement for the benefit of the wider community. It will be important to link with other regional initiatives. The group meets monthly and the minutes are made publicly available via the three Community Board meeting agendas. A Memorandum of Understanding between the Mackenzie Development Group and Mackenzie District Council is currently being prepared for Council’s approval in due course.

CORPORATE WORK ITEMS

Staff Movements

A shortlist has been prepared by the Recruitment Agency for the Planning Manager position and interviews are taking place in the week prior to the Council meeting. We welcome two new Administration Assistants who have commenced employment at the Council, Katie Rowland and Suzzy Freebairn, who have replaced Kate Grant and Sally Cooke.

Water Supplies

There have been no failed water supply tests since the last Council meeting.

Overnight on 6 June, the chlorinator at the Fairlie Treatment Plant malfunctioned. A precautionary Boil Water Notice was immediately put in place while Whitestone Contracting fixed this. By early afternoon on 7 June, Whitestone had the chlorine plant working again and flushed untreated water to waste to get the FAC levels in Fairlie back to normal levels. This was achieved and as a consequence the precautionary boil water notice was lifted.

Civil Defence

There have been no Civil Defence incidents since the last Council meeting.

Health and Safety

Since the last Council meeting there has been one staff near miss reported. Several staff who spend a considerable amount of time driving on our roads as part of their role participated in a defensive driving course offering theory and practical skills. This was well received.

Local Government Official Information Meeting Act (LGOIMA) Requests

The following LGOIMA requests received since the Council meeting in May:

Date Received	LGOIMA Request From	Subject
06/05/2018	Act Party, Andrew Ketels	Regional Fuel Tax
05/05/2018	BRANZ, Sandi Sirikhandchai	Water Rates Query
04/05/2018	Michael Burtscher	RM130008 has been Exercised
10/05/2018	Fairfax, Jonathan Milne	Sexual Harassment in the Public Sector
10/05/2018	EcoWell	Cemetery Records
31/05/2018	MBIE, Alice Marriott	BC170022 - request for Council docs
01/06/2018	A Honeybone	Ecan Consents to Discharge - Hocken Lane
01/06/2018	A Honeybone	Ecan Consents to Discharge - Hocken Lane
07/06/2018	Wilson Building Timaru, Coleen Fairbairn	BC17045 - Request for Inspections & Correspondence

Meetings and Events

Recent meetings and events of note that I have attended since the last Council meeting include:

May

· 8 May – Council meeting.

· 9 May – Attended Council workshop on changes to be made to the LTP. In the afternoon the Mayor and I met with a Tekapo business person.

· 10 May – The Mayor and I travelled to Dunedin and attended the TRENZ tourism expo showcasing New Zealand tourist activities and regions. I met with the Chief Executive of Whitestone Contracting in Oamaru for a regular liaison meeting.

· 11 May – Attended Communications workshop.

· 12 May – Participated in the Twizel Canal Clean Up Day.

· 15 May – Undertook recruitment interviews.

· 16 May – Attended the Pukaki Airport Board meeting in Twizel.

· 17 May – Attended the monthly Council workshop in Fairlie.

· 21 May – Together with the Opuha Ward Councillors, Group Manager Finance, the Mayor and Rating Officer met with representatives of the Mackenzie Rugby Club and Fairlie Bowling Club. Travelled to Twizel for Extraordinary Council meeting. Elected members and I travelled to Wanaka and attended a community consultation meeting regarding the Wanaka Airport.

· 22 May – Met with representatives of the Queenstown Housing Trust and viewed two worker accommodation housing developments. The Mayor and I attended a Genesis Energy dinner in Tekapo in the evening with Dame Jenny Shipley.

· 23 May – Held staff meeting.

· 24 May – Attended Committee meetings and then the Mayor and I travelled to Christchurch. Attended the Mayoral Forum working dinner.

· 25 May – Attended the Mayoral Forum meeting.

· 30 May – Met with a representative from the Twizel Tekapo Community Vehicle Trust. Following this the Group Manager of Finance and Group Manager of Projects and Administration and I met with members of the Mackenzie Development Group.

· 31 May – Held regular monthly staff meeting.

June

· 5 June – Attended Strategic Pay Remuneration Briefing in Timaru.

· 6 June – Attended Alps 2 Ocean Joint Committee meeting in Fairlie. Then attended the Tekapo Community Board in the afternoon.

· 7 June – The Mayor and I attended the Rural Provincial meeting in Wellington.

· 8 June – The Mayor and I attended the second day of the Rural Provincial meeting then met with the Deputy Valuer General, along with a member of the Pukaki Airport Board.

· 10 June – The Mayor, Cr Munro, Cr Clarke and Senior Corporate Planner and I attended a hui at the Waihao Marae.

· 11 June – Attended the Twizel Community Board meeting. Following this, the Mayor and I attended the Twizel Business Group meeting in the evening.

· 14 June – Conducted recruitment interviews.

· 15 June – Attended the Mackenzie Development Group meeting in Tekapo.

· 18 June – Met with a Planning Consultant. Following this had a liaison meeting with Canterbury Civil Defence Group Controller.

Resource Consents

Building Consents

Complaints/Service Requests for May 2018

From 1 May to 8 June 2018, 45 service requests were received from residents throughout the district. Of these, 43 have been completed and closed off, and the remaining 2 have been initially inspected and the essential issues dealt with.

SUZETTE VAN ASWEGEN

Chief Executive Officer

Ordinary Council Meeting Agenda 19 June 2018

8.2 Proposed Fees and Charges for 2018/19

File Reference: FIN 4/11

Author: Katherine Hill, Senior Corporate Planner

Authoriser: Toni Morrison, Group Manager Projects and Administration

Attachments: 1. Proposed 2018/19 Fees and Charges ⇩

2. Proposed 2018/19 Fees and Charges – including 2017/18 Fees and Charges ⇩

Purpose of Report

For Council to adopt the proposed fees and charges for the 2018/19 financial year.

Staff Recommendations

1. That the report be received.

2. That the Council adopt the attached fees and charges for the 2018/19 financial year.

Background

Each year Council sets its fees and charges for the provision of services. In doing so, the Council sets fees for various activities in accordance with relevant statutes. Each manager has reviewed the fees for their respective areas, and the attached schedule sets out the proposed fees and charges for the 2018/19 year.

There are two attachments to this paper. The first attachment are the fees and charges the Council is asked to adopt. The second attachment shows these new fees in comparison to the current financial year, for the Council’s information.

Council has already consulted on and adopted resource management fees and charges (adopted 3 May). It has also adopted the dog control fees and charges at a previous meeting (21 May). These are included for completeness in the attachments.

Those fees relating to the use of community halls and swimming pools have been workshopped with the relevant community boards. The proposed community hall and swimming pool fees, including changes as requested by the community boards, are recommended to Council for adoption.

Council workshopped the attached fees and charges on 17 May. Changes requested by Council have been included in the attachments.

In summary, changes to the current year’s fees and charges are proposed in the following areas:

Assets

· Water supply by the meter (minimum annual fees) – increase from 80c/m³ to 90c/m³

· Sewer: septic tank/holding tank to oxidation ponds – increase from $4.80/m³ to $5.20/m³

· Corridor Access Request (Car) – changes to introduced tiered system for extent of works

· Part services for the year – change from fixed amount to pro-rated for length of year

Solid Waste

· Fees for waste accepted at weighbridge (exclusive of greenwaste) increases

· Waste not accepted via weighbridge per cubic metre rate increase

· Cleanfill per cubic metre rate increase

· Recyclable metal per cubic metre increase

· Removal of purchase of Council approved refuse bags

Building

· Inclusion of Administration charge out rate

· Building inspections – introduction of additional charges for inspections in excess of 1 hour

· Code compliance certificates – introduction of three tier charge relative to value of building work

· Waivers and modifications – introduction of ‘scheduled staff rates’ charges

· Section 73, 77, 133AJ, AN and AO – shift from fixed charge to cost recovery ‘scheduled staff rates’

· Swimming pool audit – reduced from $350 to $180 in line with other Councils and indicative costs

· Certificate of acceptance – introduction of fixed application charge and costs recovery of historic costs in line with Building Act

· Certificate of public use – introduction of fixed charges for CPU and subsequent extensions

Mobile Trading

· Permit charge – change from $150.00 to ‘at scheduled staff rates’ to ensure cost recovery relative to complexity of application

Cemeteries

· Internment and plot fees increased at approximately 8% to maintain split between user charges and the general rate requirement

Hall and Venue Hire

· Charges adjusted at approximately 8% to maintain split between user charges and targeted rates, with changes recommended by the respective community boards

· Lake Tekapo Community Hall – adjustments as above, in addition to change from ‘non-local fee’ to ‘commercial’ and additional changes to introduce difference of rate between the Main Hall and Community Board Room

Pensioner Housing

· Adjusted at approximately 8% to maintain split between user charges and general rate, whilst remaining within policy cap of not more than 1/3 of weekly national superannuation

Swimming Pools

· Adjusted at approximately 8% to maintain split between user charges and general rate, with the exception of the pre-school charge which remains at $1.00

Geographic Information Services (GIS) Charges

· Staff rate – increased from $90.00 to $130.00 in line with other officer level charge out rates

· Increases to GIS costs as discussed at the workshop

Local Government Official Information and Meetings Act (LGOIMA) Requests

· Staff charge rates – change to reflect charge rates of other groups, inclusive of introduction of ‘officer’

Valuation Role Enquiries

· Abstracts from rating roles (paper copy) – increased from $100 per town to $115 per town

Lake Alexandrina Leases Assignments

· Increased from $115 to $120

Certificate of Title Search

· Introduction of set charge of $25 for title search inclusive of 4 interests, and $5 per additional current interest to recover costs incurred through use of LandOnline for title searches

The rest of the fees and charges are proposed to remain unchanged from the current 2017/18 charges.

At the Council workshop on 9 May, Councillors sought that costs incurred through the use of Aoraki Environmental Consultancy for review of resource consent applications be recoverable. It is noted that the Resource Management Fees and Charges (adopted 3 May) include consultant charge rate for ‘Other Specialist Consultants’ at the rate of $210.00/hr (not more than). Council’s Service Level Agreement with Aoraki Environmental Consultancy Ltd specifies that the charge rate is $110.00 per hour. The costs incurred through Aoraki Environmental Consultancy, or other papatipu rūnanga representatives or bodies’ review of an application, can be recovered through this charge. It is therefore not considered that any further change is required at this time.

Policy Status

The proposed changes to the fees and charges ensure that Council’s Revenue and Financing Policy can be complied with, particularly in light of the proposed 8% rates increase in year 1 of the LTP. The proposed changes to the fees and charges have been determined in accordance with the Revenue and Financing Policy.

Significance of Decision

This matter is not considered to be significant under the Council’s Significance and Engagement Policy.

Options

The options available to Council are to either:

a) Adopt the proposed Fees and Charges for the 2018/19 financial year; or

b) Instruct staff to make amendments to the proposed Fees & Charges for 2018/19 and adopt those fees including amendments.

Considerations

Legal

The Resource Management and Dog Control Fees and Charges have been reviewed and adopted separately from the remaining fees and charges to satisfy legislative requirements.

There are no similar statutory requirements in relation to the other fees and charges which Council are now asked to adopt. Council can simply adopt these.

Financial

The setting of fees and charges provides part of the Council’s funding for its activities as set out in the Revenue and Financing Policy.

Other

N/A

Conclusion

Council is required to set fees and charges prior to the beginning of the 2018/19 financial year. This paper seeks that Council adopts the attached proposed Fees and Charges for the 2018/19 financial year.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 19 June 2018

8.3 Adoption of Waste Management and Minimisation Plan 2018-24 for Consultation

File Reference: WAS 18/1

Author: Katherine Hill, Senior Corporate Planner

Authoriser: Angie Taylor, Town Supervisor/Solid Waste Manager

Attachments: 1. Draft Waste Management and Minimisation Plan 2018-2024 (under separate cover)

2. Waste Management and Minimisation Plan Statement of Proposal ⇩

Purpose of Report

For Council to approve the draft Waste Management and Minimisation Plan 2018-24 and the Statement of Proposal for public consultation.

Staff Recommendations

1. That the report be received.

2. That the Council adopt the attached draft Waste Management and Minimisation Plan 2018-24 for public consultation through the Special Consultative Procedure, in accordance with section 83 of the Local Government Act 2002.

3. That the attached draft Waste Management and Minimisation Plan 2018-24 Statement of Proposal be approved for public consultation through the Special Consultative Procedure, in accordance with section 83 of the Local Government Act 2002.

Background

New Zealand’s principal solid waste legislation is the Waste Minimisation Act 2008 (WMA). The stated purpose of this Act is to:

Encourage waste minimisation and a decrease in waste disposal in order to

(a) protect the environment from harm; and

(b) provide environmental, social, economic, and cultural benefits.

To further its aims, the Act requires territorial authorities to promote effective and efficient waste management and minimisation within their district. To achieve this, all Councils are required to adopt a Waste Management and Minimisation Plan (WMMP).

A formal review of Councils WMMP is required to be undertaken a minimum of once every six years. Council’s existing WMMP was adopted on 1 July 2012, and is therefore required to be reviewed this year.

As a prerequisite of this process, Council is required to prepare a Waste Assessment. This Assessment is a technical document that’s key purpose is to provide a clear picture of what happens with waste in the district, identify the key forces which are driving current behaviors and outcomes, and to highlight the key issues and options for addressing those identified issues. The Assets and Services Committee adopted the 2018 Waste Assessment at its meeting of 22 May 2018.

The WMMP sets out the priorities and strategic framework for managing waste in our district, aiming to protect human health and safeguard the district by ensuring refuse and recycling is managed in a safe, efficient and sustainable manner.

Council staff have reviewed Council’s existing WMMP and determined that a new plan is required. The attached draft WMMP has been prepared as a result of this review and the findings of the Waste Assessment. In addition, the draft WMMP has been developed in accordance with the requirements of the WMA.

The timeframes below have been proposed to ensure that Council is able to qualify for the Waste Levy funding from Ministry for the Environment (MFE). This requires that Council adopt the Waste Management and Minimisation Plan for consultation prior 1 July 2018. The Special Consultative Procedure (SCP) can be undertaken at any stage, provided that the reviewed WMMP be adopted prior the end of September.

Next Steps - Consultation

Section 44 of the WMA requires Council to seek public feedback on its Plan through the SCP in accordance with Section 83 of the Local Government Act 2002. As part of this consultation, Council is required to prepare a Statement of Proposal (SOP) which provides the basis for consultation by setting out the issues and the decisions required to be made, in addition to providing guidance as to how a submission can be made. If Council consider that, as a means necessary to enable public engagement, a summary of the information contained in the SOP can be prepared. As the issues contained in the SOP and WMMP are not considered to have a high level of complexity, Council staff do not consider it necessary to prepare a summary in addition to the attached SOP.

Notification of consultation on the draft WMMP will be placed in the Twizel Update and Fairlie Accessible. In addition, the draft WMMP, SOP and submission forms will be available on Council’s website with provision for online submissions to be made. Details of the consultation process, along with reminders ahead of the close of submissions will be provided through Council’s facebook page.

As part of the consultation, each of our three papatipu rūnanga have been advised of the review, provided with copies of the Waste Assessment and offered the opportunity to meet with Council staff and elected members to discuss the review and plan proposals.

Once submissions close, a hearing will be held if people wish to speak in support of their submission.

The following timetable for the review and consultation process has been developed to ensure Council satisfies the requirements of the Act and remains eligible for its Waste Levy funding.

Adopt draft Waste Management and Minimisation Plan for consultation	19 June 2018
Consultation period	30 July – 3 September 2018
Hearing of submissions	11 September 2018
Adopt Waste Management and Minimisation Plan	25 September 2018

Policy Status

Council has an existing Waste Management and Minimisation Plan which was adopted in 2012, and which will remain effective until the reviewed Plan are adopted.

Significance of Decision

In accordance with Council’s Significance and Engagement Policy, this decision is not considered significant as it seeks the Council agree to undertake consultation on a proposed Policy in accordance with the LGA.

Options

The Council has the following options available to it:

1. That the Council adopt the attached draft Waste Management and Minimisation Plan and Waste Management and Minimisation Statement of Proposal for public consultation through the Special Consultative Procedure, in accordance with section 83 of the Local Government Act 2002; or

2. That the Council adopt the attached draft Waste Management and Minimisation Plan and Waste Management and Minimisation Statement of Proposal and, in considering the issue in the Waste Management and Minimisation Plan to be complex, instruct staff to prepare a summary of the information contained in the Statement of Proposal, before undertaking public consultation through the Special Consultative Procedure, in accordance with section 83 of the Local Government Act 2002; or

3. That the Council adopt the attached draft Waste Management and Minimisation Plan and/or the Waste Management and Minimisation Statement of Proposal for public consultation, and instruct staff to make changes to the Waste Management and Minimisation Plan and/or the Waste Management and Minimisation Statement of Proposal before undertaking public consultation through the Special Consultative Procedure, in accordance with section 83 of the Local Government Act 2002.

To qualify for the Waste Levy funding from Ministry for the Environment (MFE), the WMMP is required be adopted for consultation by 1 July 2018. Following the Special Consultative Procedure, the reviewed WMMP must be adopted prior the end of September. Any further changes required to be made to the WMMP at this stage may impact on Council’s ability to meet these timeframes and obtain the Waste Levy funding.

In addition, Council staff do not consider that the complexity of the issues contained in the draft WMMP and SOP, warrant the preparation of a summary in addition to the attached SOP.

For these reasons, option 1 is recommended.

Considerations

Legal

A review of Council’s existing WMMP is required by the Waste Management Act 2008. If determined necessary, a revised WMMP is then required to be prepared and adopted within six years of the adoption of the previous WMMP.

Whether a new WMMP is required, or the existing WMMP reconfirmed, Council is required to undertaken public consultation through the Special Consultative Procedure in accordance with section 83 of the Local Government Act 2002.

Financial

As discussed above, it is required that review of the Waste Management and Minimisation Plan be completed and the draft Plan be adopted for consultation prior to 1 July. In addition, the final Plan must be adopted by the end of September. Compliance with these timeframes is required to ensure that Council qualifies for the October Waste Levy funding. This quarterly levy payment is approximately $4,000 and is not eligible to be back paid. For Council to meet its budgets in Solid Waste, all levies due to Council need to be received.

Other

N/A

Conclusion

The Council is asked to adopt the draft Waste Management and Minimisation Plan and the Waste Management and Minimisation Statement of Proposal which has been prepared in accordance with the Waste Management and Local Government Acts. In adopting the draft Plan for consultation, Council is ensuring that timeframes relating to the payment of the next Waste Levy funding can be met.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 19 June 2018

8.7 Exemption Mackenzie Holdings Ltd Under Section 7(3) of Local Government Act 2002

File Reference: LAN 15

Author: Paul Morris, Group Manager Finance

Attachments: Nil

Purpose of Report

Recommend to Council to resolve to exempt Mackenzie Holdings Limited and Mackenzie Tourism and Development Trust as Council-Controlled Organisations under Section 7(3) of the Local Government Act 2002.

Staff Recommendations

1. That the report be received.

2. That Council considers Mackenzie Holdings Ltd to be a small organisation that is not a council-controlled trading organisation. As Mackenzie Holdings Ltd does not provide any activity on behalf of the Council, and that benefits, in terms of cost savings, will accrue to Council and ultimately, the community, that an exemption under Section 7(3) of the Local Government Act 2002 be granted in respect of Mackenzie Holdings Ltd as from 1 July 2017.

3. That Council considers Mackenzie Tourism and Development Trust to be a small organisation that is not a Council controlled trading organisation. As Mackenzie Tourism and Development Trust does not provide any activity on behalf of Council and that the benefits, in terms of cost savings, will accrue to Council and ultimately the community, that an exemption under section 7 (3) of the Local Government Act 2002 be granted in respect of Mackenzie Tourism and Development Trust. And furthermore the exemption be granted from 13 June 2016 in respect of Mackenzie Tourism and Development Trust.

Background

The Council set up Mackenzie Holdings Ltd (MHL) to operate its airport operations, which included subdivisions and land sale, at the Pukaki Airfield.

That would have led to significant tax issues for Council so it was decided to operate this activity as a Committee of Council.

This has left Council with a non-trading company with tax losses.

Management has taken steps to minimize the costs involved in maintaining the company and preserving the tax losses available to Council, which amount to $181,333.00.

Council also set up Mackenzie Tourism and Development Trust (MTDT) to operate its Tourism operations. In July 2012 it was decided to bring the management of the activity back in-house and contract the service provision to a third party.

Council omitted in error to approve the exemption of Mackenzie Tourism and Development Trust since June 2016. This was advised to Council by Audit NZ who suggested a resolution to backdate approval would be appropriate. It is therefore appropriate to resolve to backdate the exemption of Mackenzie Tourism and Development Trust.

The major costs relating to these organisations are:

1. Tax return and preparation costs.

2. Maintaining the yearly record at the Companies Office.

3. Audit of the Annual Accounts. This occurs because MHL is owned by Council and forms part of the Council reporting group under the Local Government Act 2002 (LGA) is required to be audited as part of Council.

We have applied and been granted ‘Inactive’ Company Status from the Inland Revenue Department, which means Council is no longer obliged for as long as the organisations are inactive, to file annual tax returns.

Council can take steps to reduce the cost of audit by utilizing Section 7 of the LGA.

Policy Status

Not applicable.

Significance of Decision

The decision required is considered to be routine.

Considerations

Legal

The LGA provides under Sec 7(3) that ‘A local authority may, after having taken account of the matters specified in subsection (5), exempt a small organisation that is not a council-controlled trading organisation, for the purpose of Section 6(4)(i).’

Section 6(4)(i) provides that an organisation exempted under Section 7 is not a council-controlled organisation for the purposes of the LGA. If an organisation is not a council-controlled organisation then it is not required to be audited.

Matters under subsection (5) that should be taken into account “are:

· The nature and scope of activities provided by the organisation, and

· The costs and benefits, if an exemption is granted, to the local authority, the council-controlled organisation, and the community.”

Section 6(1)(a) gives a definition of a council-controlled organisation. MHL and MTDT are caught because they are:

· “A company:

o In which equity securities carrying 50% or more of the voting rights at a meeting of shareholders of the company, are

§ Held by 1 or more local authorities.”

Section 6(1) also defines a council-controlled trading organisation as….”a council-controlled organisation that operates a trading undertaking for the purpose of making a profit.”

Based on these definitions, Council should be satisfied of the following:

1. Are MHL and MTDT currently council-controlled organisations i.e. it meets the control test outlined in Section 6(1)(a)? Clearly the answer is yes it does as Council is 100% owner of the equity securities giving rights to vote at a meeting of shareholders.

2. Given that MHL and MTDT are a council-controlled organisation, is it a council-controlled trading organisation? It is believed the answer is no, they currently do not trade and they have been granted inactive tax status by the Inland Revenue Department.

Given that MHL and MTDT are considered only to be a council-controlled organisation and not a council-controlled trading organisation, Council needs to apply the rules under Section 7(5) (a) and (b) to determine whether Council can grant an exemption to them.

In considering the nature and scope of the activities provided, they do not provide any. Therefore, MHL and MTDT can be considered for exemption.

Council must also consider the cost and benefit if the exemption is granted. In this case, granting an exemption would not incur any additional cost to Council, MHL or MTDT. The benefits to Council would be reducing direct compliance costs in that MHL and MTDT would no longer be required to be audited and allow for better utilization of staff time to more productive work. There would be no detrimental impact on the community.

If Council decides to exempt MHL and MTDT, it must review its exemption within 3 years of granting it and must after the first review, review its decisions at intervals of not less than 3 years Sec 7(6) and (b).

Council may revoke its exemption at any time.

Conclusion

Council has reduced the cost of compliance of Mackenzie Holdings Ltd and Mackenzie Tourism and Development Trust by obtaining inactive tax status from the Inland Revenue Department. By granting exemption under Section 7 of the Local Government Act 2002, Council can effectively reduce the compliance costs of Mackenzie Holdings Ltd and Mackenzie Tourism and Development Trust to the cost of Companies Office filings by eliminating the requirement for a council-controlled organisation to be audited.

Therefore it is recommended that Council grant an exemption for Mackenzie Holdings Ltd and Mackenzie Tourism and Development Trust under Section 7(3) of the Local Government Act 2002.

Suzette van Aswegen

Chief Executive Officer

Twizel Community Board Meeting Minutes 23 April 2018

MINUTES

Twizel Community Board Meeting

23 April 2018

MINUTES OF Mackenzie District Council
Twizel Community Board Meeting
HELD AT THE St John's Meeting Room, Twizel
ON Monday, 23 April 2018 AT 5.00pm

PRESENT: Ms Jacqui de Buyzer (Chairperson), Mrs Pat Shuker (Community Board Member), Cr Paul Hannagan (Councillor)

IN ATTENDANCE: Mayor Graham Smith, Cr James Leslie, Suzette van Aswegen (Chief Executive), Garth Nixon (Group Manager Community Facilities), Angie Taylor (Twizel Township Supervisor), Katherine Hill (Senior Corporate Planner), Arlene Goss (Committee Administrator), Inspector Dave Gaskin (police) plus two other officers, 15 members of the public.

1 Opening

The chairperson welcomed everyone to the meeting.

2 Apologies

Committee Resolution TWCB/2018/142

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Mrs Pat Shuker

That apologies be received from member Norman Geary, Cr Russell Armstrong and Cr Anne Munro.

Carried

3 Public FOrum

David Compton - David Compton distributed his wife Gay’s plan for providing mobility access in Market Place and this was discussed later in the meeting under Matters Under Action.

Fred Strachan – Raised the issue of balustrades in the theatre. He cannot access the theatre due to a lack of balustrades. This is a safety issue and he would like to know if anything will be done.

He also encouraged the need for development and planning of the use of the recreational reserve where the Maadi Cup takes place. He would like to see a Lake Ruataniwha aquatic park, including an adventure park.

He would also like to view the transport policy for the Twizel community. He is concerned about transport and parking, and outlined issues for mobility scooter users in the Market Place area.

The Mayor responded to say the Abley Transport consultants had done some work and Council needed to consider how to manage Twizel parking.

The chief executive said there was money in the budget for transport studies across the three main centres of the district.

The chairperson noted that there was some money set aside for work at Lake Ruataniwha, and work is planned on fencing and tidying up the parking area. The zoning of the land as passive recreation restricts what development can take place and resource consent would be needed for further development.

Cr Hannagan asked Mr Nixon about the lack of a balustrade in the community centre theatre. Mr Nixon said additional seating at floor level may be required for disabled people and would be included in current plans to replace the theatre seats.

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Visitors - Police

Inspector Dave Gaskin was welcomed and introduced Twizel officer Les Andrews, and Temuka officer Mike van der Heyden.

The Mayor said there had been some concerns around staffing of the Twizel police station. The chairperson said volunteers used to help staff the police station and it was of concern to the community that they no longer worked there. Inspector Gaskin referred to the shooting that happened at Ashburton WINZ and said this event had resulted in charges being laid against WINZ under health and safety legislation. As a result of this, all police stations are now closed unless there is a sworn officer present. Non-sworn staff and volunteers are no longer allowed to staff police stations on their own.

Police are upgrading stations slowly to ensure their safety but this is a long-term process. He agrees there is a problem in Twizel. He suggested that volunteers might want to work from the resource centre (community care centre) as an alternative. This person could take messages for the police officer.

The chairperson asked about the phone system. Inspector Gaskin said a national call centre was being set up. All police had mobile phones and the number could be accessed from the officer.

Currently the Twizel police station is open for less than a third of each day. Inspector Gaskin said a second officer for Twizel has been interviewed and recommended for the job. He will start soon.

The chairperson asked if there was a chance of a third officer for Twizel. Inspector Gaskin said “never say never”. He was asked about the police cells. They are not used often. One will be turned into a holding room by the end of June.

Cr Hannagan asked regarding the enforcement of parking in Twizel. Inspector Gaskin said police concentrated on things like drink driving rather than parking. He suggested cameras be used to catch people parking on yellow lines or other infringements. The Mayor said cameras would be a council issue and a bylaw would be needed to enforce parking. Council did not currently have a parking bylaw.

The chairperson asked about the following up of complaints, for example kids on motorbikes riding on the walkways. Those present were encouraged to phone 111 when this happened so the officer could attend immediately.

The chairperson asked about the liquor ban at Market Place. Inspector Gaskin said stencil marks on the ground were the best way to communicate this ban to the public.

The Mayor said the district had been under-resourced in highway traffic policing and the road toll was rising. Inspector Gaskin agreed the road toll was horrific. He said a lot of accidents in the Mackenzie area were single cars running off the road and rolling. He said in the past year there had been two tourists involved in fatal accidents and one of those was a cyclist hit by a local. Most of the road deaths were New Zealand people coming through the area. He said there would be more officers on the road carrying out enforcement. The chairperson thanked the officers for attending and they left the meeting at 5.48pm.

5.2 Minutes of Twizel Community Board Meeting - 12 March 2018

Committee Resolution TWCB/2018/143

Moved: Mrs Pat Shuker

Seconded: Cr Paul Hannagan

1. That the Minutes of the Twizel Community Board Meeting held on Monday 12 March 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.3 Matters Under Action - Twizel

Man-made hill – Gates are up. Will be locked soon. People who want access will need to enquire at the council office for a key. More negotiation was needed with the golf club regarding planting and finishing the area. A meeting to be organised by the chairperson.

Remove from list – Man-made hill gate. Also remove turf on tennis court.

Market Place Completion – on hold for consultation.

Theatre seats – Angie Taylor tabled a document with a proposal for new seating in the community centre auditorium. This is attached to the minutes below. Another quote is still to arrive.

Letter to school regarding trees – No response received but the school has been cutting down the trees.

Town clock – completed. Remove from list.

Whitestone Grant – To be discussed as part of the meeting with the golf club.

Cycle path – large tree by the police station has been cleared.

Wifi in Market Place – Cr Hannagan has had a meeting with a wireless company and will be scoping providing wireless in Market Place. One concern was that officially the council will be an internet service provider if it provides free internet, and it will need to police the use of this to prevent illegal activity. Will also need a spash page which can be used for local advertising.

North West Arch vegetation – Mr Nixon has not heard back from the property owner. Price to do work is $150 and is the responsibility of the property owner. It might be an easier job for council to do this work and pay for it.

Cr Hannagan moved that the community board instructs Mr Nixon to spend $150 to do this work. There was no seconder.

The chief executive said this may create a precedent.

Cr Hannagan reconsidered and withdrew his motion.

It was agreed to continue to speak to the property owner. Mr Nixon offered to check the council’s legal standing and whether it was possible to enforce some action.

Pat Shuker requested some spraying be done at Northwest Arch. Mr Nixon suggested this be looked at in the spring. She agreed.

Wheelchair ramp access – Mr Nixon updated the community board on this work. Whitestone have priced this at $1600. The community board agreed to go ahead with this.

Walkway on school property – Remove from list.

Events Centre building compliance – Local contractors are fixing these matters.

Pensioner housing – There is money in the budget for improvements. Pat Shuker said some of the windows in one pensioner flat were not sealing. Mr Nixon will follow up.

Dogs toileting in Market Place – Spray painted signs on footpaths will be done in spring. The Mayor offered to mention dog owner responsibility in his column in the Twizel Update.

Temporary Judder Bar in Market Place – Cr Hannagan asked for the arrows and no entry sign to be repainted near the supermarket.

Long vehicle parking sign – Angie Taylor said the height of the sign was decided so it did not block visibility of the Stop Sign and road signs.

Trees Around Twizel – Completed. Remove from list.

Walkway at 35 Simon Street – the community board agreed to go ahead with this work and passed a resolution to do so.

Use of squash courts – Mr Nixon has spoken to the Aikido Club and suggested a price to use the squash court, and they were keen. A lease is being drafted.

Committee Resolution TWCB/2018/144

Moved: Mrs Pat Shuker

Seconded: Ms Jacqui de Buyzer (Chairperson)

That a walkway be established next to the property at 35 Simon Street, Twizel.

Carried

Attachments

1 Proposal for Auditorium Seating

5.4 Twizel Community Board Financial Report

The purpose of this report was to inform Twizel Community Board members on the financial performance of the Twizel Community as a whole.

Cr Hannagan asked why the lawn mowing of the greenway was over budget. Irrigation costs are also up. Mr Nixon said the increased costs of irrigation relate to repairs of the irrigation systems.

Pat Shuker asked about the playground maintenance budget. An amount has been paid to repair a playground toy.

Committee Resolution TWCB/2018/145

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Cr Paul Hannagan

1. That the report be received.

Carried

5.5 Proposed 2018/19 Twizel Community Facilities Fees and Charges

The purpose of this report was for the Twizel Community Board to consider the proposed 2018/19 Fees and Charges for the Twizel Swimming Pool and Twizel Community Centre.

Mr Nixon explained the reason for the increase, which is to meet inflation.

The chairperson asked if the $3.20 figure should be rounded up to $3.50. Mr Nixon said he tries to keep swimming pool fees the same in Twizel and Fairlie.

The family pass amount in the report should read $216, not $2016.

The chairperson asked if the Events Centre charges could be higher for commercial use. She suggested rounding the sports hall and theatre commercial rate up to $40 and $50. This was agreed by the board.

Committee Resolution TWCB/2018/146

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

1. That the report be received.

Carried

Committee Resolution TWCB/2018/147

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

2. That the Twizel Community Board recommend that Council adopt the 2018/19 fees and charges for the Twizel Swimming Pool and Twizel Events Centre as proposed, with the commercial rate for the sports hall and theatre raised to $40 and $50 respectively.

Carried

5.6 General Business/ Information Update

Review of meeting time and venue - The chairperson would like to go back to having meetings at the Events Centre lounge and this was agreed by the board. Discussion was held on the best time of day to hold the meetings. It was agreed to change the time of the meeting to 3pm, with this reviewed again in September.

5.7 Correspondence - Twizel Disc/Frisbee Golf Course

A letter from the Twizel Frisbee Golf Club requesting support to upgrade the course, and a letter of support from the New Zealand Disc Golf Association, were received by the board.

The community board agreed to write a letter of support for the proposal and forward it to the Twizel club.

5.8 Correspondence - Relocation of Historic Scraper to Glen Lyon Road

The community board received an email from Bruce and Carolyn Mincham regarding the proposal to relocate the historic 495 Scraper to a site on Glen Lyon Road.

A letter from Rick Ramsay on this matter was tabled at the meeting and is attached to these minutes. This letter resolves the concerns raised by the Minchams.

It was noted that funding is being applied for and communication with the community was planned before any decisions were made.

Attachments

1 Letter from Rick Ramsay

5.9 Ward Members Report/Report from Members of the Board

Cr Hannagan reported on council activity in the past six weeks.

The Mayor said 42 submissions have been received on the Long Term Plan.

The Twizel Community Board by-election is underway. A ballot box is available in the Twizel office. Voting closes on May 3.

Cr Hannagan spoke about the recent chlorination problem with Twizel water. A computer component had failed, releasing more chlorine into the water supply. Cr Hannagan expressed appreciation for Whitestone staff, who were out working on the problem overnight and had put in some huge hours. The chairperson asked council staff to pass on thanks to those people.

Discussion was held on whether the Scada reporting system was working. Cr Hannagan said it was important for Council to investigate the causes of recent problems with Twizel water and make the results of the investigation available to the public.

The Meeting closed at 6.57pm.

The minutes of this meeting were confirmed at the Twizel Community Board Meeting held on 11 June 2018.

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CHAIRPERSON

Tekapo Community Board Meeting Minutes 24 April 2018

MINUTES

Tekapo Community Board Meeting

24 April 2018

MINUTES

Tekapo Community Board Meeting

24 April 2018

MINUTES OF Mackenzie District Council
Tekapo Community Board Meeting
HELD AT THE Tekapo Community Hall Lounge, Lake Tekapo
ON Tuesday, 24 April 2018 AT 4.00pm

PRESENT: Ms Stella Sweney (Chairperson), Mr Steve Howes (Community Board Member), Mrs Lyn Martin (Community Board Member), Ms Caroll Simcox – from 4.32pm (Community Board Member), Cr Russell Armstrong (Councillor)

IN ATTENDANCE: Mayor Graham Smith, Cr James Leslie, Cr Anne Munro, Suzette van Aswegen (chief executive), Garth Nixon (group manager community facilities), Toni Morrison (group manager projects and administration), Phill Mackay (emergency management officer), Katherine Hill (senior corporate planner), Aaron Hakaart (planning consultant), Rachel Willox (planner), Arlene Goss (committee administrator), six members of the public including Craig Simcox (public forum), Colin MacLaren (Item 5.5) and William Beauchamp (Item 5.6).

1 Opening

The chairperson welcomed everyone to the meeting.

2 Apologies

Apologies were received from Cr Hannagan who was unable to attend, and Caroll Simcox, who would be arriving late.

3 Public FOrum

Craig Simcox, upcoming president of Lions Tekapo, presented a proposal from the Lions Club called the “Lions Tarn Proposal”.

The Lions would like to turn the Tarn area, presently located below the cemetery, into a public place with landscaping and planting. This is council land. The Lions Club would like to adopt this as a long-term project and would like to beautify the area. They would need access to the irrigation pipe for gardens and ensuring the level of the tarn did not drop too low.

The Mayor asked regarding the volume of the irrigation pipe. Mr Nixon said it was 50mm and he noted that the area did dry out some years and would need irrigation at times. He noted where the boundaries were in the area and the status of the land. He said it was mostly forestry reserve.

The community board were supportive of the idea. Mr Simcox said the Lions Club would construct seats and a gravel path around the area. He would also like to take some of the pine trees out to enhance the viewing corridor from the top.

The board passed a resolution in support of the idea and asked for information regarding the land status and water supply come to the next meeting.

Committee Resolution TKCB/2018/103

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

That the Tekapo Community Board supports the Lions Tarn proposal and recommends to Council that they seek more information on the land status and situation with water.

Carried

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Minutes of Tekapo Community Board Meeting - 15 March 2018

Committee Resolution TKCB/2018/104

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

1. That the Minutes of the Tekapo Community Board Meeting held on Thursday 15 March 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Tekapo Community Board Matters Under Action

Upgrade of Hamilton Drive – Bins have arrived and been installed. More signage will be provided.

Names for Village Green – The chairperson asked for feedback on names. Mr Howes preferred Tekapo Village Green. The chairperson suggested Village Square for the square area and Village Green for the viewing shaft towards the lake.

Boat ramp access – no update.

Playground update – Mr Nixon is working through the options for the boardwalk and water in the playground.

Eastern carpark, church carpark – A meeting was held last week. MDC is about to sign the contract with MBIE. Hoping to get sealing done before close-off date of May 15. Regarding the dog statue, Mr Nixon has sought feedback from the run holders and will distribute their feedback to the community board. Completion date of work by end of October 2018.

Carol Simcox joined the meeting at 4.32pm.

60km speed limit – The Mayor said the government is looking seriously at safety, no further action for Tekapo as this stage.

Planning education session – Rachel Willox said this is being organised.

Lions Wishing Well – Lions are keen to use the site near the footbridge and will go ahead.

Signage for Cowans Hill Walkway – This has gone to the Tekapo Trails committee and they are designing signs.

Simpson Lane Development – Mr Nixon said Council was doing some repairs and maintenance to the building at Simpson Lane. The chief executive said the contract has been awarded and Council is working through a lease agreement.

5.3 Tekapo Community Board Financial Report

This report was to update the Tekapo Community Board regarding the financial performance of the Tekapo Community as a whole.

It was suggested that a data projector be installed in the Tekapo Hall boardroom to allow business use. Steve Howes was asked to send information to Mr Nixon on suitable data projectors.

5.4 Proposed 2018/19 Tekapo Community Facilties Fees and Charges

This report was for the Tekapo Community Board to consider the proposed 2018/19 Fees and Charges for the Lake Tekapo Community Hall.

Katherine Hill said Council was proposing an eight percent increase to the community centre charges. Steve Howes asked why the same charge was applied to both the small boardroom and the main hall. Mr Nixon said this was traditional. Mr Howes suggested charging less for the boardroom than the main hall, to encourage local organisations and businesses to use it. The community board agreed with this.

The board also decided to change the charging categories from “local” and “non-local” to “local” and “commercial”.

Katherine Hill was also asked to check the information that was on the council website and correct it.

Committee Resolution TKCB/2018/105

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

1. That the report be received.

Carried

Committee Resolution TKCB/2018/106

Moved: Mr Steve Howes

Seconded: Mrs Lyn Martin

2. That the Tekapo Community Board recommend that Council adopt the 2018/19 fees and charges for the Lake Tekapo Community Hall as proposed, except for the lowering of the cost of renting the community board room to $15 per hour, and increasing the hall hire cost to $20 per hour. Non local/commercial fees for these rooms are also to change to $35 and $40 per hour. The board wishes to change the category “non-local” to “commercial”.

Carried

5.5 Correspondence - Recognising the Contributions of Neil Anderson and Chris MacLaren

Attached to the agenda are emails between the Mayor and Chairperson of the Tekapo Community Board regarding the recognition of the recently-deceased Neil Anderson and Chris MacLaren.

Also attached to the agenda is a letter from Colin MacLaren.

The Mayor said that Neil Anderson instigated gaining the lakefront land in Tekapo (via a land swap with the Department of Conservation) and it would be good to name something in Tekapo in recognition of his work. He suggested Domain Road be re-named. If agreed, it has to be publically notified, and if no objections, the change would be made. There would be no cost to the community board for this.

The chairperson said she had spoken to Mr Anderson’s widow and she liked the suggestion of Anderson Way. Lyn Martin preferred the name Neil Anderson Way because there were many Andersons in Tekapo. The community board agreed and passed a resolution to this effect (below).

Colin MacLaren spoke to his proposal to re-name the footbridge after his late wife Chris. He read out a statement explaining his reasons for asking for the bridge to be re-named.

The chairperson was not sure as to the process for re-naming the bridge. She said a dedication plaque was another option. The community board agreed they would like to see a dedication on the bridge, or near the bridge, that allows more information about Chris’s work for the community and specifically the footbridge to be recognised. It was agreed that the chairperson would work with Mr MacLaren on the options and these to come back to the Community Board.

Mr MacLaren also asked to plant some scarlet oak trees along the back of the cemetery to provide some colour in autumn. Mr Nixon said the trees would need to be planted inside the cemetery boundary. The community board agreed in principle with this and the chairperson would view the site with Mr MacLaren to finalise the planting plans.

Committee Resolution TKCB/2018/107

Moved: Ms Caroll Simcox

Seconded: Cr Russell Armstrong

That the Tekapo Community Board recommends to Council that the name Domain Road be changed to Neil Anderson Way, and that this change be notified for public consultation.

Carried

5.6 Application for a Mobile Shop and Trader Permit

The purpose of this report was for the Community Board to make a recommendation as to whether a Mobile Shop and Trader Permit be issued to William Robin Beauchamp (Tony Chestnut) under the Mackenzie District Council Mobile Shop and Traders Bylaw 2014.

Rachel Willox outlined the background to this application. She has recommended that the application be granted for 12 months, with it being reassessed after 12 months.

Mr Nixon said the site is a commercial site so is appropriate for a mobile trader. The community board needs to consider the possibility that a more permanent trader may also wish to use the site in the future.

The chairperson noted that any nut shells on the ground needed to be cleaned up and the cart needs to be removed each night.

The chairperson asked for clarification of the start and end dates of the 12 months mentioned in the resolution and Rachel Willox was asked to clarify this with the board.

Committee Resolution TKCB/2018/108

Moved: Ms Caroll Simcox

Seconded: Mr Steve Howes

1. That the report be received.

Carried

Committee Resolution TKCB/2018/109

Moved: Ms Caroll Simcox

Seconded: Mr Steve Howes

2. That the Tekapo Community Board recommends a Mobile Shop and Trader Permit be issued to the applicant for a period of up to 12 months subject to the following conditions:

1	The permit holder shall ensure that the mobile business is only undertaken within the area of land identified on the plan attached.
2	The permit holder shall ensure that no mobile trading is undertaken within 200 metres of any shop open for the sale of similar goods.
3	The permit holder shall ensure that the site is completely clear of all equipment and rubbish at the completion of each operating day.
4	The permit holder shall ensure that no permanent structures or signage are established as part of the proposal.
5	The permit holder shall ensure that all rubbish is disposed of in an appropriate manner using Council approved facilities.
6	The permit holder shall ensure the hours of operation are limited to 10am to 7pm Monday to Sunday.

3. That the Tekapo Community Board recommends that the request for the permit to be renewed annually for a period of five years is declined to ensure Council has greater discretion.

Carried

5.7 Lake Tekapo Tsunami Hazard Research

Toni Morrison introduced Phill Mackay who is the council’s emergency management officer. She explained the background to the work carried out by Environment Canterbury. They are arranging a public meeting in Tekapo on May 23 to present their findings to the community.

The chairperson circulated a brochure by Environment Canterbury, dated 2006, on the Navigation Safety Bylaw. She suggested this be updated with information about hazards and no-boating areas. Toni Morrison offered to follow this up with Environment Canterbury.

Questions were asked regarding the use of the fire siren in Tekapo for emergency events as visitors are uncertain as to whether this is a tsunami signal. The fire siren will not be used for a tsunami in Tekapo and signage that will be introduced to warn people to get to high ground in the event of an earthquake.

5.8 General Business and Information Updates

Solar system – The chairperson said Colin MacLaren was installing the last three panels. She asked if he could be reimbursed $400 for concrete and the community board passed a resolution to approve this.

Public toilets – Mr Nixon said toilets are funded by Council rather than the community board. In the period December to March there had been an average of 30,000 people per month through the main public toilets. The bridge pay toilets had averaged 1500 people.

Pay toilets, while not as popular, were offsetting cleaning costs.

Mr Nixon has installed donation boxes at the main toilets and was planning to add multi-lingual signs.

Mobile Trading – Rachel Willox asked the community board for suggestions on where mobile traders should go in Tekapo in the future. Aaron Hakaart suggested workshopping different locations with the community board at the same time as they workshop accommodation issues.

The community board agreed this was a good idea.

Committee Resolution TKCB/2018/110

Moved: Mr Steve Howes

Seconded: Ms Caroll Simcox

That the Tekapo Community Board reimburses Colin Maclaren $400 for concrete used to complete the Solar System Challenge project in Tekapo.

Carried

5.9 Ward Members Report/ Report from Members of the Board

Cr Armstrong said submissions to the Long Term Plan closed yesterday. He mentioned changes to the hotel plans for Lakeside Drive, requiring a new consent.

Lyn Martin showed a tea towel that is a fundraising project for the Brightstars Trust. This is selling for $12.

Caroll Simcox reported that a counter has been installed on the footbridge, recording a couple of thousand people a day. She said the Church of the Good Shepherd has had 3000 visitors a day this year and are expecting to have 4000 a day next year.

The chairperson said the new Tekapo Trails group has received charitable status and is up and running.

The Meeting closed at 5.57pm.

The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on 6 June 2018.

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CHAIRPERSON

Fairlie Community Board Meeting Minutes 26 April 2018

MINUTES

Fairlie Community Board Meeting

26 April 2018

MINUTES OF Mackenzie District Council
Fairlie Community Board Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 26 April 2018 AT 4.36pm

PRESENT: Mr Les Blacklock (Chairperson), Ms Carolyn Coakley, Mrs Pauline Jackson, Mr Damon Smith, Cr Chris Clarke

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Garth Nixon (Group Manager Community Facilities), Katherine Hill (Senior Corporate Planner), Arlene Goss (Committee Administrator), Mayor Graham Smith from 4.40pm, Cr Stuart Barwood from 4.49pm, Scott McKenzie (Roading Manager) from 4.51pm.

1 Opening

The chairman opened the meeting and welcomed everyone.

2 Apologies

There were no apologies.

3 Public FOrum

There was no public forum.

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Minutes of Fairlie Community Board Meeting - 15 March 2018

Committee Resolution FCB/2018/74

Moved: Mr Damon Smith

Seconded: Ms Carolyn Coakley

1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 15 March 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Fairlie Community Board Matters Under Action

The bus shelter and drinking fountain are on the contractor’s list to be completed.

Repairs to War Memorial – Plastering and tiles still to be completed.

Seating around Fairlie – Trying to get the Lions to help with this.

Lighting – Let staff know of any black spots around town. The Mayor updated the community board on the issue with NZTA funding of street lights and the need to maintain the Dark Sky Reserve status.

Oak Trees – Not yet pruned. Contractor is booked but away on holiday.

Remove Ashwick Flat from list. Work was completed by Chorus about six weeks ago. Cr Clarke has followed up and the service has improved.

Work on fibre broadband connection in Fairlie will now start in 2021 instead of 2025.

Car-parking safety issue – The chairman asked if this has been done. Wheel stops have been installed and seem to be working well. Cr Clarke has had good feedback on this. Remove from list.

Grey Street – Scott McKenzie said he hasn’t heard anything from the public since the work was completed. There is some road marking that needs to be blacked out again. Staff have also put in two signs at either end of the diagonal parks saying “no campervans”.

Fairlie Water Main Renewal – Mr McKenzie said this work is approximately three weeks away, starting in Doon Street, and he will be putting a new footpath over the top when it is replaced. Kirk Street will follow on from this.

Street Lights - Mr McKenzie asked if there were any areas in town needing street lights. End of Hamilton Street towards A&P Showgrounds suggested by Pauline Jackson. Mr McKenzie asked to hear of any further areas by the end of next month.

Wasp problem in Fairlie – Garth Nixon said he had not heard anything further from the person who was wanting to be licenced to kill wasps. Cr Clarke said the Lions Club has a lot of wasp control along the river tracks and this has helped.

Regent Street – This matter was not on the last Council meeting agenda. The Mayor said councillors were awaiting the visit from Abley before going further.

5.3 Fairlie Community Board Financial Report

The purpose of this report was for the Fairlie Community Board to note the financial performance of the Fairlie Community as a whole.

Garth Nixon noted that investment income was from forestry.

The community centre income is down but will get a boost shortly from theatre bookings.

Operational maintenance on the swimming pool is up, but employment expenses are down.

Lawn-mowing costs are high but this is seasonal.

5.4 Proposed 2018/19 Fairlie Community Facilities Fees and Charges

This report was for the Fairlie Community Board to consider the proposed 2018/19 Fees and Charges for Strathconan Swimming Pool and the Mackenzie Community Centre.

Katherine Hill provided some background information on how fees are set.

Garth Nixon corrected an error in the report to say targeted rates paid 20-40% of the costs, not 40-60% as quoted.

Discussion took place on the targeted rate being extended to rural properties near Fairlie so costs did not fall fully on township properties. Cr Clarke expressed concern that an agreement to extend this targeted rate to the entire ward was not included in the Long Term Plan as expected.

Member Pauline Jackson felt the Fairlie township ratepayers were unfairly paying for the swimming pool and other community facilities when everyone in the ward used the facilities.

The chief executive suggested this be raised following the hearing of submissions to the Long Term Plan, or alternately it could be raised as an amendment to the LTP. This was a wider rates issue than just the swimming pool. It also applied to other community facilities.

Committee Resolution FCB/2018/75

Moved: Mr Les Blacklock (Chairperson)

Seconded: Cr Chris Clarke

1. That the report be received.

Carried

Committee Resolution FCB/2018/76

Moved: Mr Les Blacklock (Chairperson)

Seconded: Cr Chris Clarke

2. That the Fairlie Community Board recommend that Council adopt the 2018/19 fees and charges for Strathconan Swimming Pool and the Mackenzie Community Centre as proposed.

3. That The Fairlie Community Board recommends that Council reviews the rating system for Fairlie amenities, in particular the split between town and rural.

Carried

5.5 Replacement of Opihi Gorge Bridge

The purpose of this report was to seek financial support from the Fairlie Community Board by funding the building consent fees for this project.

Garth Nixon spoke to this report. Cr Clarke said this was a fantastic project and he would be happy to move the resolutions. The community board agreed.

Committee Resolution FCB/2018/77

Moved: Cr Chris Clarke

Seconded: Mrs Pauline Jackson

1. That the report be received.

Carried

Committee Resolution FCB/2018/78

Moved: Cr Chris Clarke

Seconded: Mrs Pauline Jackson

2. That the Fairlie Community Board fund the building consent fees for this project, estimated to be in the region of $2,000, funded from the Fairlie Township walkway account.

3. That the Fairlie Community Board recommends to Council that they accept the bridge as a new asset.

Carried

5.6 General Business/Information Update

The chairman asked Mr Nixon to explain what was happening with the community centre.

Mr Nixon said Council had looked at the building and had it assessed for use in a civil defence emergency. Both the community centre and council buildings were reasonable for normal occupancy, but both were well below the requirement for civil defence.

Council was looking at the costs and issues to see what it could do about this. A report will come to elected members.

Pauline Jackson asked about Whitestone contractors using a leaf blower and whether there was a vacuum that could suck the leaves up instead. Mr Nixon has discussed the use of the leaf blower with the contract supervisor. He will pass on concerns.

Cr Clarke raised the issue of nuisance dogs in Fairlie. He has asked people to report them to Council so a record can be kept. There are three groups of dogs that are causing a nuisance regularly. The chief executive said the current level of service for dog control was extremely low key but she was seeing the community tell Council that across the board there needs to be more enforcement in all areas of regulation. Council was looking at the options.

Damon Smith suggested publishing something in the Fairlie Accessible on the dog issue, with the endorsement of the community board.

Pauline Jackson asked if the pot holes in the cobblestone road near the fire station were filled before the Anzac Parade. The Mayor said “no” and the holes were noted during the parade. Roading manager Scott McKenzie said the holes were dug by Netcon while fixing cables and he has asking them to come back and fix the road. The community board asked Scott to put pressure on Netcon. The fire brigade uses this area when it leaves to attend emergencies and has made complaints. The chief executive suggested escalating this to a higher level. Mr McKenzie will do this.

5.7 Ward Members Report/ Report From Members of the Board

Cr Clarke spoke about the Long Term Plan consultation. There was no particular theme running through the submissions. The hearings will be held next week.

CouncilMark have also visited and did an audit at Council’s request. The chief executive said the draft report had arrived and the final report would be presented to Council. Once this was done she would like to sit down with community boards and other stakeholders and work through the findings with them.

The Mayor spoke about a meeting in Wellington with the minister for Local Government and associate minister for the Environment. He communicated with them about the infrastructure problems the district has with freedom camping and tourists. He advocated for a tourist tax and more infrastructure. The minister has formed working parties.

The Meeting closed at 5.52pm.

The minutes of this meeting were confirmed at the Fairlie Community Board Meeting held on 7 June 2018.

...................................................

CHAIRPERSON

Assets and Services Committee Meeting Minutes 24 May 2018

MINUTES

Assets and Services Committee Meeting

24 May 2018

MINUTES OF Mackenzie District Council
Assets and Services Committee Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 24 May 2018 AT 10.40am Following the Finance Committee

PRESENT: Cr Stuart Barwood (Chair), Cr Russell Armstrong (from 11.07am), Cr Chris Clarke, Cr James Leslie, Cr Anne Munro, Cr Graham Smith (Mayor).

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Bernie Haar (Group Manager Assets), Geoff Horler (Utilities Manager), Scott McKenzie (Roading Manager), Angie Taylor (Solid Waste Manager), Katherine Hill (Senior Policy Planner), Arlene Goss (Committee Administrator), one member of the media.

1 Opening

The chairman opened the meeting.

2 Apologies

An apology was received from Cr Paul Hannagan.

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 Reports

5.1 Minutes of Assets and Services Committee Meeting - 10 April 2018

Committee Resolution ASC/2018/61

Moved: Cr Graham Smith

Seconded: Cr Anne Munro

1. That the Minutes of the Assets and Services Committee Meeting held on Tuesday 10 April 2018 be received and adopted a true and accurate record of the meeting.

Carried

The Mayor asked for an update on the compacting rubbish bins. Angie Taylor said they are working fine and have not needed to be emptied yet.

5.2 Asset Manager's Monthly Report

The committee was updated on the work of the asset managers and staff. Discussion included the following matters:

· Mr Horler described the work to be undertaken to improve the total pumped flow rate from the Twizel well pumps. This is likely to be a simple replacement of a T joint with a Y joint so that the water enters the pipeline on a 45 degree angle instead of a right angle .

· The Mayor asked for a report regarding chlorine leaking into the Twizel water supply. This would now be checked monthly to prevent it happening again. Mr Horler said he would also purchase an analyser to analyse the chlorine level. If it goes too high or low it will set off an alarm.

· Cr Leslie asked for an update on the street lighting trials. Mr McKenzie said the recommendation was to use the 2200K luminary light. He has put this to NZTA and is working with them. This is a non-standard item and we need to order a thousand. Mr Haar said NZTA cannot guarantee they will sign off on this, but have been told that Council would not put its Dark Sky Reserve status at risk. Some customers were concerned that their lights were not being replaced in the meantime. Discussion was held on whether to wait to resolve this or go ahead before getting the subsidy. It was agreed to wait and educate the community on the reasons for this. Councillors asked for something to be published in the community newsletters.

· The Mayor asked about bus parking on Rapuwai Lane in Tekapo. Mr McKenzie explained the reasons for changing the parking. He then updated the committee on further work planned in Tekapo.

· Cr Munro asked about the concrete corrosion at a pump station. Mr Horler explained the background to this issue. This was due to the water removing lime from the concrete over time.

· Cr Leslie asked about the Twizel weigh bridge. Ms Taylor outlined the current situation. The weigh bridge is working correctly. Staff are taking a proactive approach to helping people use the weighbridge correctly.

· The Mayor asked about plans for education around green waste. Ms Taylor does not have new projects happening yet but will later in the year. She outlined current activities including composting workshops.

Cr Armstrong joined the meeting at 11.07am.

· Regarding green bins, Mr Haar said the South Island manager from Envirowaste would be coming to a council workshop in the future and this would provide Councillors with an opportunity to enquire about options for dealing with green waste.

Committee Resolution ASC/2018/62

Moved: Cr Barwood Stuart Barwood

Seconded: Cr Graham Smith

That the report be received.

Carried

5.3 Adoption of Waste Assessment

The purpose of this report was for the Assets and Services Committee to adopt the proposed Waste Assessment. Angie Taylor spoke to this report.

Cr Munro asked about the situation with agrecovery waste. Ms Taylor said the service was advertised. It would be nice to do more on this. Cr Munro believed there is an opportunity to do more in this area. Ms Taylor agreed. It might be possible to hold a pop-up day at the recovery park, similar to what was held at Geraldine recently.

Committee Resolution ASC/2018/63

Moved: Cr Anne Munro

Seconded: Cr Russell Armstrong

1. That the report be received.

Carried

Committee Resolution ASC/2018/64

Moved: Cr James Leslie

Seconded: Cr Russell Armstrong

2. That the Assets and Services Committee adopt the draft Waste Assessment.

Carried

5.4 Adoption of Street Names for Subdivisions

The purpose of this report was for the Assets and Services Committee to adopt proposed Street names for current subdivisions.

Mr Haar said Council allowed developers to come up with their own street names. A list has been compiled. Iwi had not yet been consulted. The Mayor would like to consult with them before approving the list of names. Mr Haar said this would delay the issue of title on subdivisions currently under development, but it could be a requirement of developers to consult with iwi in the future.

Committee Resolution ASC/2018/65

Moved: Cr Russell Armstrong

Seconded: Cr Barwood Stuart Barwood

1. That the report be received.

Carried

Committee Resolution ASC/2018/66

Moved: Cr Barwood Stuart Barwood

Seconded: Cr Anne Munro

2. That the street names as proposed by the respective developers be approved subject to sign off by iwi (Arowhenua).

Carried

6 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution ASC/2018/67

Moved: Cr Russell Armstrong

Seconded: Cr Graham Smith

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Cass River Bridge - Godley Peaks Road	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Committee Resolution ASC/2018/68

Moved: Cr Anne Munro

Seconded: Cr Paul Hannagan

That Council moves out of Closed Council into Open Council.

Carried

The Meeting closed at 11.40am.

The minutes of this meeting were confirmed at the Assets and Services Committee Meeting held on 3 July 2018.

..................................................CHAIRPERSON

Planning and Regulations Committee Meeting Minutes 24 May 2018

MINUTES

Planning and Regulations Committee Meeting

24 May 2018

MINUTES OF Mackenzie District Council
Planning and Regulations Committee Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 24 May 2018, Following the Assets and Services meeting

PRESENT: Cr Anne Munro (Chairperson), Cr Russell Armstrong, Cr Stuart Barwood, Cr Chris Clarke, Cr James Leslie, Mayor Graham Smith

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Karina Morrow (Group Manager Planning), Toni Morrison (Group Manager Projects and Administration), Phill Mackay (Civil Defence Manager), Arlene Goss (Committee Administrator), one member of the media

1 Opening

2 Apologies

An apology was received from Cr Paul Hannagan.

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 Reports

5.1 Minutes of Planning and Regulations Committee Meeting - 10 April 2018

Committee Resolution PRC/2018/52

Moved: Cr Anne Munro

Seconded: Mayor Graham Smith

1. That the Minutes of the Planning and Regulations Committee Meeting held on Tuesday 10 April 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Planning and Regulations Report

The purpose of this report was to update the committee on planning and regulatory activity. Discussion included the following matters:

The number of building and resource consents is dropping. This is attributed to the start of winter.

The Mackenzie Alignment is requiring staff time. Karina Morrow said the bigger recommendations that flow from the agreement will need to come to Council for decisions. Some of the initial actions are at an operational level. The chair suggested a report come to the committee on progress.

The Department of Conservation Tourism Strategy is not included in the work of the Mackenzie Alignment. It may be included at a later date. DoC will present the draft strategy to Council. The Mackenzie Trust’s representatives will also give a presentation at the next council meeting.

Compliance monitoring of resource consent conditions is starting.

Planning Standards – Cr Clarke asked a question about the standardisation of terminology. He was worried about the implications of this. Mrs Morrow said it will be interesting to see what happens with the change in government. She thinks there will still be standard definitions but they will not be as detailed.

5.3 Civil defence and Emergency management officers report

This report was received by the committee. The chairperson reminded councillors about a Civil Defence workshop coming up in June or July.

Phillip Mackay reported back on staff training in emergency operations. This has been successful, with staff fully engaged and coming back with questions.

6 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution PRC/2018/53

Moved: Cr Russell Armstrong

Seconded: Cr Stuart Barwood

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Unsafe/Insanitary Twizel Property

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Minutes of Public Excluded Planning and Regulations Committee Meeting - 10 April 2018

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

Carried

Committee Resolution PRC/2018/54

Moved: Cr James Leslie

Seconded: Cr Russell Armstrong

That Council moves out of Closed Council into Open Council.

Carried

The Chairperson raised the subject of the frequency of meetings. She noted that information to be noted can go out to members in other ways. Some items could go to Council meetings.

She then related a story from a Tekapo business owner who was upset about the situation of worker accommodation. Discussion took place on the need for Council to do something quickly to address the problem. The chief executive outlined current initiatives.

It was possible to bring forward enforcement to speed this up. This would provoke a flood of applications for resource consent and under current rules these applications would be granted. Also need to update the visitor accommodation rules. Karina Morrow offered to prioritise this and bring a report back to Council. The committee agreed.

Cr Armstrong suggested approaching Frank Hocken to ask to use units he has sitting empty. The committee agreed this was a good idea.

The Meeting closed at 12.50pm.

The minutes of this meeting were confirmed at the Planning and Regulations Committee Meeting held on 3 July 2018.

...................................................

CHAIRPERSON

Extraordinary Council Meeting Minutes 3 May 2018

MINUTES

Extraordinary Council Meeting

3 May 2018

MINUTES OF Mackenzie District council
Extraordinary Council Meeting
HELD AT 3.00PM IN THE Council Chambers, Fairlie, on May 3,

and at 11.00AM at the twizel Events Centre Lounge, Twizel, on May 4

PRESENT: Mayor Graham Smith, Deputy Mayor James Leslie, Cr Russell Armstrong, Cr Anne Munro, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan.

IN ATTENDANCE: Suzette van Aswegen (chief executive), Garth Nixon (group manager community facilities), Paul Morris (group manager finance), Toni Morrison (group manager projects and administration), Katherine Hill (senior policy planner), Bernie Haar (group manager assets), Karina Morrow (group manager planning and regulations), Geoff Horler (utilities manager), Arlene Goss (committee administrator), Pauline Jackson (rates officer) and one member of the media from the Timaru Herald.

1 Opening

The Mayor welcomed everyone to the meeting.

2 Apologies

There were no apologies.

3 Declarations Of Interest

There were no declarations of interest.

4 Reports

4.1 2018-28 Long Term Plan Submissions

The purpose of this report was to formally receive submissions to the Long Term Plan 2018-28 (LTP) and hear the submissions of those submitters who wished to speak to their submissions.

The Council was also asked to note that no submissions were received on the Proposed 2018/19 Resource Management Fees and Charges consultation. As no submissions were received, Council was asked to adopt the proposed Fees and Charges unchanged.

Katherine Hill circulated an updated hearing timetable and copies of the written submissions to be considered at the meeting.

Resolution 2018/77

Moved: Cr Stuart Barwood

Seconded: Cr Russell Armstrong

1. That the report be received.

Carried

Resolution 2018/78

Moved: Cr Anne Munro

Seconded: Deputy Mayor James Leslie

2. That Council receives the 42 submissions to the Long Term Plan 2018-28.

3. That Council receives the 7 late submissions to the Long Term Plan 2018-28.

4. That Council hears from those submitters who wished to speak to their submissions on the Long Term Plan 2018-28.

Carried

Resolution 2018/79

Moved: Cr Chris Clarke

Seconded: Cr Paul Hannagan

5. That Council note that no submissions were received to the proposed 2018/19 Resource Management Fees and Charges.

6. That Council adopt the proposed 2018/19 Resource Management Fees and Charges as attached.

Carried

Hearing of Submitters

3.10pm: Bruce Anderson, Submission 41

Mr Anderson said his first reaction to council’s proposal to borrow money was negative. After reading the plan he has changed his mind and now supports this. Growth in the district is considerable and is straining the infrastructure, and it’s important to get on with the job and do it. Essential to maintain roading in the district and improve over time. Tourism is putting an unreasonable burden on ratepayers and it’s time to recover some of those costs. He questions whether there is a need to promote the district when people are still coming. On connecting the Pukaki Airport to Twizel water supply, he questioned the cost of this and said there is a current water right at the airport. Despite the support he still worries about the level of borrowing and loss of independence as a district.

3.19pm: South Canterbury District Health Board/Community and Public Health, Submission 27

The issue of Smokefree outdoor dining spaces was emphasised by two representatives from Community and Public Health. Council is well placed to reduce the visibility and acceptability of smoking in public places. They are disappointed that there is no reference to Smokefree in the current draft plan. They would like to see Smokefree have a higher profile for the council. The Mayor said Council decided earlier in the year to step up action on Smokefree areas.

3.25pm: Walter and Zita Speck, Submission 16

Walter Speck says they are concerned that the core values of the residents are getting over-looked. 75% of homes in Twizel are now holiday homes. He is concerned that Tekapo is becoming a speculators’ paradise. He would like Council to put the residents first. Rates are getting higher. The valuation of his property is up 53%, raising their rates 34%. This makes it difficult for them to run a sustainable business. Also mentioned increased traffic and noise. Tourists and tourism must be organised. The rating system must change or Tekapo will be a place for holiday homes and speculation and will push out residents. He said holiday homes are not paying as much rates as accommodation businesses. He argued they should come under the same rating. He would like to see car-parking taken away from the Church of the Good Shepherd and put over the other side of the footbridge. He would like Council to reduce costs significantly, or the residents of Mackenzie will lose.

Zita Speck outlined their personal situation in Tekapo and questioned the value of the rates they are paying. She told a story about seeing the backside of an Asian tourist in front of their window. They have also lost peace and tranquillity. She asks Council to bring commercial operators into the same rating category as accommodation operators.

3.40pm: Bruce and Lyn Martin, Submission 4

Bruce Martin says borrowing is good for progress and he is in favour of Council borrowing. He asked for clarification around rates. The Mayor said in the past the rural area picked up more rates due to higher land values, but now the townships are starting to increase more. Mr Martin believes Council needs to make affordable land available for worker accommodation. He agrees that holiday home owners should be paying more rates, or on commercial rating. He thinks tourism should be user pays. Would like to see priority given to community facilities for local residents.

Lyn Martin says Tekapo needs more attention. She is concerned about the degrading of residential 1 zones. This means the need for enforcement. To protect a community it needs strong zoning rules. Tekapo has a very small number of permanent community members to do the work on the ground. The response to community requests is often woeful and slow. For example slow progress on the Tekapo playground. The community comes first. She likes paying rates.

The Mayor asked Mr Martin how to determine between a commercial operator and people renting out the family house. Mr Martin suggested if money changes hands on a number of days a year they should be rated as commercial.

3.51pm: Aoraki Environmental Consultancy Limited, Submission 33

Alex Macdonald introduced himself. Aoraki Environmental Consultancy is owned by Arowhenua. He says runanga are in partnership with the crown and it’s important to work together and reflect this in the Long Term Plan. He would like Council to work closely with runanga in managing tourism issues and at the start of projects or new community facilities. He asks Council not to rush the review of the district plan to allow runanga input without feeling over-pressured.

Cr Munro agreed it was important to consult. In the past Council has been challenged with accessibility and achieving a timely consultation. Mr Macdonald offered to facilitate contact between Council and Arowhenua. The Mayor asked for more information about a comment in his submission regarding access to Lake Pukaki being blocked by freedom campers and Mr Macdonald offered to get more information and come back to the Mayor. The Mayor asked if Council was not engaging enough and Mr Macdonald said it was going well but could always be better.

4.02pm: Claire Dann, Submission 37

She says her rates have doubled over 10 years. She questions the amount and the priorities. She asks Council to have a very long term view of roading, influenced by alternative transport and the shortage of oil in the long term. She struggled to compare the three options on roading as outlined in the consultation document. Rates should be more in line with inflation. Rates have a big impact on low income earners, when each dollar really counts.

Regarding Alps2Ocean, she questioned local body funding going towards the project when there are national funds available, and would like tourists who use the trail to pay towards it.

4.07pm: Shelley McGrath, Submission 39

She says although Mackenzie has low rates, it also has a low average income. This means the rates are not cheap. Unless you are selling your property you don’t get any benefit from the increase in valuation of your property. She asked if Council was pricing people out of the community.

She questioned why three years of roading costs were being spent on landscaping in Twizel. Regarding upgrading the community centre in Fairlie, she questioned whether the centre would earn the money back that needs to be spent on it. Do the tour operators of Alps2Ocean get charged?

The Mayor said Council would respond in writing to answer her questions, including those in her submission.

4.15pm: Anne Thomson, Submission 40

Mrs Thomson objects to spending the money on the upgrade to the Fairlie community centre ($230,000). This is a waste of money because there is no commitment from any organisation that they will use the facility more if the money is spent. Since building the centre, the community has changed markedly. Now it is a community of aging people with a need for different activities.

She gave some background information about previous users of the community centre. The future doesn’t look bright for the centre. She doesn’t agree with spending anything more than what is needed for maintenance. She would rather work outside the square. Suggested letting a non-profit organisation run the community centre.

She also asked Council to be aware of what aged people need in the way of facilities and venues for activities. South Canterbury is known as one of the more rapidly aging populations in the country. If Council wants to retain wholesome rounded communities please don’t push old people out with rating demands.

4.27pm: Jackie Phillips, Mackenzie Community Library, Submission 22

Libraries are no longer just about books. Services have expanded and the library service needs more funding to provide these services. Need adequate staffing. Currently staff cannot take breaks and this is a health and safety issue.

Book stock is excellent and Mrs Phillips acknowledged they are lucky to have that. The library has evolved into an all-inclusive community hub. Promotes life-long learning for everyone, including primary schools. The schools visit regularly. Her staff are only just paid above the minimum wage but she is passionate about the service and would like to see it evolve. She would like to see Council defer the upgrade of the community centre and put more into the library, because it is the community hub at the moment.

She is also asked for a $20,000 one-off spend to finish the refurbishment of the library foyer. And $6,500 to replace the library’s record system. She needs $22,000 per annum to roster two staff all the time.

Questions were asked about the much-needed update of the library service agreement between Council and the school. Ms Phillips wants to work on this. Regarding the crashing IT system, it is backed up each day. She has a competitive quote for a new system and outlined the benefits of this.

4.41pm: Federated Farmers (Fairlie Branch), Submission 18

Jason Grant, Greg Anderson and Matt Simpson spoke on behalf of Federated Farmers. This is a group of farmers representing 100 farmers in the district affiliated with Federated Farmers. They see roading as a priority. They would like to see cutbacks in non-revenue projects to allow further improvements to the roading network.

Regarding the Alps2Ocean, council should only be involved in the planning and consent processes. Forming a new cycle track alongside Hayman Road is off the mark when it means borrowing money to fund water and roading projects. This is non-essential spend. Council is missing out on opportunities in the district. Should charge users of the cycleway to maintain the tracks.

Mayor and councillors were congratulated for lobbying the government for money to support tourism. It is unfair to keep asking the small district to fund the tourism industry. Federated Farmers would encourage the charging of tourists with either an airport arrival tax or GST take. They don’t want Council to borrow money.

Greg Anderson said federated farmers disagreed with tourism promotion and did not believe paying an organisation in Christchurch to promote tourism was a good use of ratepayer dollars. Regarding borrowing, they are concerned there was not enough information on paying it back. He said there must be a clear goal on how Council is paying the debt back. He argued that borrowing money could cause the rate line go up. Would like to see hard data on how Council is managing fiscal responsibility. Council needs to benchmark themselves against other councils.

Jason Grant said he did not understand why the debate was about borrowing to fund essential infrastructure, when it should be debating spending on non-essential infrastructure. The rate increase over the next 10 years is pretty high, above the CPI rate.

The Mayor congratulated Jason Grant on his recent appointment as Federated Farmers chairman and said there is an option for no borrowing, and instead sell assets. Greg Anderson agreed that selling assets is possible, but it depends on whether those assets are earning money for council.

4.57pm: Murray Hobbs, Submission 14

Mr Hobbs is critical of the rates increase. He has been speaking to people in Fairlie who are ratepayers and they have been shocked at the level of rates over the next 10 years. He says there should have been a bigger attempt to get this information out to ratepayers.

The problem rests on a lack of imagination and lack of will. He suggested raising $30 million from parking enforcement. Falling back on increasing rates will just get rid of people like him and families from the district. He asked councillors to re-think the huge rates increase and apply lateral thinking.

The meeting adjourned at 5.04pm and re-convened in the Twizel Events Centre Lounge on Friday, May 4, at 11.04am.

PRESENT: Mayor Graham Smith, Deputy Mayor James Leslie, Cr Russell Armstrong, Cr Anne Munro, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan.

IN ATTENDANCE: Suzette van Aswegen (chief executive), Garth Nixon (group manager community facilities), Paul Morris (group manager finance), Toni Morrison (group manager projects and administration), Katherine Hill (senior policy planner), Bernie Haar (group manager assets), Karina Morrow (group manager planning and regulations), Scott McKenzie (Roading Manager), Angie Taylor (Twizel Township Supervisor), Arlene Goss (committee administrator).

Opening

The Mayor welcomed everyone to the meeting and thanked submitters for taking the time to attend.

Apologies

There were no apologies.

Declarations Of Interest

There were no declarations of interest. The Mayor noted that in submission 35 from Elaine Curin, Cr Hannagan was mentioned. The Mayor said Cr Hannagan has no conflict of interest.

Hearing of Submitters

11.04am: Cr Peter Scott, Environment Canterbury, Submission 43

Environment Canterbury is supportive of Council and its activities. Mr Scott thanked the Mayor and chief executive for their leadership in the region. He noted the joint initiatives between Ecan and MDC and repeated the main points from his written submission. There is an opportunity for both councils to work together on regulatory compliance and he hopes to work on this in the future.

The Mayor is hopeful that the alliance between the regional council and territorial authorities will serve us all well.

Cr Munro asked Cr Scott to be mindful of the economic impacts of minimum river flows currently under review in the water zone committee process. Cr Scott said Ecan council’s position on the OTOP plan was that there are multiple opportunities to adjust it if it’s not right. They will listen to what the community has to say.

11.15am: Steve Golding, Submission 49

Mr Golding submitted that Twizel needs a town manager. He said contractors come into the town and do shoddy work. The town needs someone to keep an eye on the contractors constantly. The last re-sealing work has still not been cleaned up. A manager in Twizel would also stop the need for other managers to be driving up and down the road. Twizel is too far from Fairlie to be managed properly from that distance. He would like a town manager to live in Twizel and he wanted somebody new, not currently employed by Council.

Regarding green waste bins, Mr Golding is concerned that the town’s compost machine was sold for scrap value and he does not think this was good management. The Mayor said the machine was scrapped because an upgrade was needed for health and safety reasons, and the cost of this was much more than what could be gained from the operation of the machine.

11.21am: Jill Jenkins, Twizel Business Networking Group, Submission 31

An apology was given on behalf of Jill Jenkins. Members of the Twizel Business Networking Group spoke on her behalf. They read out a submission suggesting the sale of land with all proceeds going back into the town to support it. They supported the idea of a town manager.

Long-term rentals in Twizel are becoming short. There needs to be some development of long-term rental options in Twizel. They don’t want a staff accommodation problem similar to Queenstown and Wanaka. They suggested that Council make land available for a trust to develop a housing complex for people to rent long term.

Regarding tourism, they are running to keep up. They don’t like the reliance on rates for infrastructure. Want Council to lobby for changes to freedom camping legislation. Can’t tell from looking at the Long-Term Plan what the tourism strategy is. There was criticism of attracting tourists with Instagram as these were judged to mainly be freedom campers. Need something like an industry advisory group in tourism, with more local consultation. Who is providing strategic oversight to tourism? Who is providing destination management? Who is providing industry input?

Cr Munro asked if the group has a view on Airbnb. No formal views were expressed.

11.44am: Elaine Curin, Submission 35

Ms Curin apologised for the critical nature of her written submission. She feels insecure about where Twizel is going. She says the perception of Twizel needs to change. It is the bread basket of the district and growing significantly. Twizel will be the future capital of the district. She was critical of Whitestone as a contractor. There are experts in Twizel building sustainable buildings and landscapes and nobody draws on their expertise. She would like a higher quality of work from council contractors, with more attention to detail.

She would like a town manager who is available to the town and used to being in the alpine environment. She said the maintenance of the town was not done well and gave examples of this.

11.59am: Mike Bacchus, Submission 13

Mr Bacchus does not live in Twizel, but just out of Twizel. He was concerned that water was a problem for the town and would like Twizel to have a secondary water source. The Mayor confirmed that there are efforts to take irrigation away from the drinking water supply.

Mr Bacchus was also concerned about driving safety on the highway between Fairlie and Twizel. The Mayor said he has talked to the Minister about this and wants more passing lanes.

Regarding the swimming pool, it is a waste of time. When it’s hot enough to swim in the pool there are lakes available to swim in. Twizel is a small place but he thinks the swimming pool needs heating for greater use.

He also suggested putting water meters into new housing and subdivisions.

12.05pm: Rick Ramsay, Submission 45

Mr Ramsay said Twizel is another Queenstown and Wanaka in the making with a problem with long-term rental. He believes there is land in Twizel that could be targeted towards long-term housing. He suggested putting this land in trust for this purpose. He said everybody is having the same problem. It’s very difficult for the average worker to find a place to live in town.

Regarding roading, the network is extremely important. He would like to see Council have the flexibility to spend more money on projects with a good return.

12.09pm: Frank Hocken, Submission 46

Mr Hocken congratulated councillors on coming to Twizel to hear submissions. He was concerned about Council borrowing money and was also concerned at the rates rises proposed. He said Council needs to cut its costs.

He said house rental has gone up to $500 a week. Council needs to solve the problem of Airbnb swallowing up the rental market.

He wants the golf club to not pay rates and have a 99 year lease on a peppercorn rental, and also suggested other uses for other council land in Twizel.

Regarding street lighting, Mr Hocken wants council to maintain its dark sky reserve status.

Regarding water at Pukaki Airport, he thinks Council should put a bore in at the airport at a cheaper price rather than extend the township supply.

He then criticised a recent resource consent decision that he has personal involvement with.

Cr Leslie asked Mr Hocken why he was against borrowing when he was a land developer. Mr Hocken said development was a very risky business and he then told stories about past experiences as a developer.

12.19pm: MDC staff, Submission 42

Group Manager, Projects and Administration, Toni Morrison said staff will let their submission stand as they had nothing further to add, and no longer wish to be heard.

12.20pm: Anthony and Elizabeth Honeybone, Submission 20

Mr Honeybone raised the issue of drinking water and waterways. He purchased a property in the Hocken Lane area and would like Council to take further measures to protect the Twizel water supply. He said human effluent was being discharged into the groundwater area against the rules (from septic tanks). He said land holders in that area could assist Council to put in a sewer line to ensure no further pollution of the water supply area. He said acting now was an opportunity to put this project into the Long-Term Plan. He offered his land for access, and full cooperation to do this work.

Cr Hannagan asked for clarification of the issue with effluent. Mr Honeybone said some of the septic tanks are very old and leaking.

The Mayor asked the Group Manager Assets, Bernie Haar, for information. Mr Haar said the water protection zone was moved and permission was given for septic tanks to be built in that area by the Regional Council, then the water protection zone moved again back into the area, meaning the septic tanks are now a problem.

Cr Armstrong asked for a report to Council on the status of septic tanks in that area.

The Meeting closed at 12.30pm.

The minutes of this meeting were confirmed at the Ordinary Meeting of the Mackenzie District Council held on 19 June 2018.

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CHAIRPERSON

Ordinary Council Meeting Minutes 8 May 2018

MINUTES

Ordinary Council Meeting

8 May 2018

MINUTES OF Mackenzie District Council
Ordinary Council Meeting
HELD AT THE Events Centre , Twizel
ON Tuesday, 8 May 2018 AT 9:30AM

PRESENT: Mayor Graham Smith (Mayor), Deputy Mayor James Leslie (Deputy Mayor), Cr Russell Armstrong (Councillor), Cr Anne Munro (Councillor), Cr Stuart Barwood (Councillor), Cr Chris Clarke (Councillor), Cr Paul Hannagan (Councillor)

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Paul Morris Group Manager – Finance, Toni Morrison Group Manager – Projects and Administration, Garth Nixon Group Manager – Community Facilities, Karina Morrow Group Manager – Regulations, Scott Linton IT Manager, Catherine Johnson (Executive Assistant)

1 Opening

The Mayor thanked those elected members and Management staff for wearing pink today to recognize Breast Cancer month. Donations to be collected and passed onto Cancer Society.

2 Apologies

Bernie Haar for lateness, joined meeting at 10.50am.

3 Visitors

Caroline Blanchfield, ChristchurchNZ

Simon Cameron, Upper Waitaki Zone Committee Chair

4 Declarations Of Interest

There were no Declarations of Interest.

5 Bereavements

Christine MacLaren, William Perry Hessell, Harold Bray, Denise Pringle and Mandy Home late of Arowhenua Runanga. A minute’s silence was held.

6 Mayor's Report

6.1 Mayoral Activities Report

Resolution 2018/77

Moved: Cr Russell Armstrong

Seconded: Deputy Mayor James Leslie

That the report be received.

Carried

The Mayor reported it had been quite a busy month. It was noted that Cr Barwood also attended the Federated Farmers meeting in Fairlie on 18 April, along with the Mayor and Cr Munro. The Mayor expressed his gratitude to the Councillors who attended the Federated Farmers meeting as it was a large important meeting, and felt we answered the questions quite well.

James said that the Mayor’s speech about LGNZ Freedom Camping Symposium in Nelson was very well received.

Cr Anne Munro enquired about the discussion at the Zone 5 & 6 meeting about stock truck effluent depots and noted there are none in the Mackenzie District. We have previously talked about it, and the NZTA wanted the Council to put one in and pay for it. We contributed $3,000 towards the stock effluent depot at Pareora.

The Mayor said he would be happy to continue to lobby to see if we can get an effluent dump for our district considering that we are a rural district. Cr Munro said we should be more proactive and also aware of biosecurity especially with M. Bovis. NZTA do subsidise effluent stock dumps. Mayor happy to open argument again and see where it goes. Mayor will raise at the winter road transport seminar being held in Twizel.

7 Public Excluded Reports

8 Reports

8.1 Chief Executive Officer Activities Report

Resolution 2018/78

Moved: Cr Stuart Barwood

Seconded: Cr Russell Armstrong

That the report be received.

Carried

The Chief Executive advised Council that the CouncilMARK report is on its way, and that she has requested CouncilMARK to workshop this with Councillors before releasing it publicly.

The Chief Executive also advised that she had attended the Audit NZ briefing meeting in Christchurch last week. The attendees of the briefing meeting were told that Risk Management in New Zealand is still in its infancy but is picking up momentum. Audit and Risk Committees should be more focused on risk rather than on auditing. Councillors need to decide if we want to be risk adverse.

Cr Armstrong enquired about the Animal Control contract for Tekapo and Twizel. The Group Manager – Regulations responded that three people are interested in the Animal/Noise Control Freedom Camping contract for Twizel. It is important that we find the right person. The Group Manager stated her intention that she should have someone appointed by the end of the month.

The Mayor enquired about progress with finding a candidate for the Planning Manager role. The Mayor responded that we had previously interviewed and were unsuccessful in appointing someone. Now a recruitment agency have been tasked with recruiting a Planning Manager for our Council.

Scott Linton joined meeting at 9.55am

The Chief Executive thanked the Mayor and Deputy Mayor for picking up duties when she was on sick leave. The Deputy Mayor thanked the Chief Executive for her very thorough and comprehensive report.

The Chief Executive outlined the economic outlook for New Zealand remains positive as per the Treasury outlook for New Zealand. There is a lot of confidence in the economy.

Meeting adjourned at 10.00am for a citizenship ceremony for Wouter Smit. The meeting reconvened at 10.35am.

8.2 Pukaki Airport Business Plan and Financial Forecast

Purpose of Report

The purpose of this report is for Council to adopt the four-year Pukaki Airport Business Plan and 10-year financial forecast.

Resolution 2018/79

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the report be received.

Carried

Resolution 2018/80

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

2. That the Pukaki Airport Board Business Plan, to 30 June, 2022, be adopted by Council.

3. That the Pukaki Airport Board 10 year Financial Forecast, to 2028, be adopted by Council.

Carried

Cr Barwood asked that his vote against be recorded.

The Group Manager – Projects and Administration reported that this document has been created by holding workshops with the Pukaki Airport Board.

Cr Clarke said that we need to get this over the line and need to have a wider review of the situation. The Council understand that it is a work in progress and there are still things that need to be done. It will be continually be improved as well as being involved in the reviews that we are to be doing.

The Mayor discussed the financial forecast. Aviation activity is expected to pick up and compensate for loss of rental. Cr Barwood commented that the rental is not CPI’ed across the 10 years. Cr Barwood only wants this approved for four years to 2022 and not 10 years.

The Group Manager - Finance said years 6-10 would be the same as year 5. Years 4-10 is very much crystal ball gazing, by putting in the budget does not mean that it is going to happen. There are still two LTP’s to go through in this 10 year financial forecast. It is appropriate that we signal there could be some cost and no land sale income.

The Chief Executive believes we need to adopt this and move on, as we have more important issues to focus on. It is quite exciting looking at the way forward. The Pukaki Airport Board and Council team have done well to get this to Council.

Cr Leslie is very happy with how the report reads and happy that there is to be a review in the near future.

Bernie Haar joined the meeting at 10.50am

8.3 Approval To Connect to the Fibre Network

Purpose of Report

For Council to consider the approval of unbudgeted expenditure to allow early adoption of Fibre as part of the Ultra Fast Broadband 2+ Roll Out.

Resolution 2018/81

Moved: Cr Russell Armstrong

Seconded: Cr Anne Munro

1. That the report be received.

Carried

Resolution 2018/82

Moved: Deputy Mayor James Leslie

Seconded: Cr Paul Hannagan

2. That Council approve $19,000 unbudgeted expenditure to enable Council to be an early adopter in the Ultra Fast Broadband 2+ roll out.

Carried

Scott Linton, Hurunui IT Manager spoke to this report and explained the situation about the Council servers. The Group Manager - Finance said we have an opportunity to join early to the UFB as it runs right past the front door of the Council in Fairlie. The Council is currently having a few IT issues in the Twizel office and believe the UFB will fix this in Twizel.

The proposed cost will be $12,000 for Fairlie and $7,000 for Twizel. Mr Linton said that these are the proposed costs at this stage and we will not get a better price until Chorus go to install it. There are approximately 100 servers in the Hurunui, Kaikoura and Mackenzie Councils and they are trying to reduce this down to 40 servers. This alone should have a saving of $100,000 in Microsoft licences alone with 60 less servers.

Mackenzie is to be the first for server replacement, out of the Hurunui IT Contract then Kaikoura and Hurunui. This has been an opportune time to look at fibre and servers on the cloud.

The operating cost of this will be approximately $2,000-$2,500 per month. Looking at cloud based options the primary location is based in Christchurch, and secondary location would be somewhere like Hamilton. Tape back-up would still happen each night if we went cloud based, with the live servers in Christchurch. No servers would be in our Council building.

Cr Munro asked if we have a Terms of Reference for our servers? Mr Linton replied that yes we do.

The Group Manager - Finance said another saving is we do not have to load software onto each machine, it is cloud based.

Paul Hannagan asked about free wifi for schools. Would need to get ISP for wireless wifi for schools.

Cr Munro asked about the IT Strategy Group and who was on this. Four of the Council’s Group Managers, and two third tier Managers along with Mr Linton from Hurunui District Council.

Cr Clarke advised that he has spoken to Gerald Lordstrum from Chorus who reported that for the $12,000 charge for Fairlie, most of the cost is for trenching and running pipes to the exchange. Chorus said it will be minimal work as they only need to pull cables through. Mr Linton re-iterated that it is a desktop expectation for the cost to be $12,000.

Cr Leslie suggests we put a cap on it of up to $19,000.

Mayor asked if we can be confident for leading the group of three Councils with switching to fibre first. Mr Linton said we are not the first ever, we are the first for Mackenzie, Hurunui & Kaikoura Councils. Waimakakariri District Council is entirely on fibre and cloud based.

Cr Clarke said we can wait until 2022 and it will be subsidized, but it won’t get any closer. The $19,000 will cover the inefficiencies in the system presently experienced if we proceed now. Go Get, the building control computer programme in Twizel office does not have capacity to run properly.

Cr Clarke asked if Mr Linton is happy with all the backups. Mr Linton said that data is our most valuable asset. He has instigated online live backups since last week but will still do tape back ups which is Department of Internal Affairs approved.

The Mayor thanked Scott Linton for attending.

The meeting adjourned for lunch at 12.24pm

The meeting re-convened at 12.57pm.

8.4 Grant Application - Project Litefoot

Purpose of Report

For Council to decide whether it wishes to grant the Project Litefoot request for funding.

Resolution 2018/83

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

1. That the report be received.

Carried

Resolution 2018/84

Moved: Deputy Mayor James Leslie

Seconded: Cr Paul Hannagan

2. That Council declines the request for funding.

Carried

The Group Manager – Community Facilities spoke to his report and advised that he had rung Litefoot, who said they had not approached any of the Mackenzie Clubs. They have not got any other funding for this project.

8.5 Report on Contracts

Cr Barwood enquired about the site clearance work on Ohau Road, Twizel and that it will expire on 14 May. Cr Armstrong reported that work was progressing well and it looks like they will finish in time.

Cr Leslie enquired about the Contract report going forward. Ms Morrision advised that she will do it from Council meeting to Council meeting.

8.6 Local Government (Community Wellbeing) Amendment Bill

Purpose of Report

To seek that Council authorise the Mayor to support a regional submission from Canterbury Mayoral Forum on the Local Government (Community Well-being) Amendment Bill.

Resolution 2018/85

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

1. That the report be received.

Carried

Resolution 2018/86

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

2. That the Council authorise the Mayor to support the regional submission of the Canterbury Mayoral Forum on the Local Government (Community Well-being) Amendment Bill.

Carried

The regional submission supports our view on the wellbeings. This bill is before a Select Committee of Parliament at present.

8.7 Avlis Stormwater Contribution

Purpose of Report

To provide the further information requested by councillors at the Assets and Services meeting on the 10^th April 2018 on Council’s ability to recover funds used to build the stormwater swale on the Avlis land in Twizel. Also report on any plans of the upstream land owner may have in how they intend to develop their land, bearing in mind the current zoning of that land being Rural-Residential 1 and 2 (1ha or 4ha).

Resolution 2018/87

Moved: Cr Stuart Barwood

Seconded: Cr Chris Clarke

1. That the report be received.

Carried

Resolution 2018/88

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

2. That due to the indications that stormwater runoff from the 400ha block to the west of Ostler Road will be managed on that site entirely, Council advise Avlis Ltd that it no longer sees a need for the proposed stormwater swale at this time and declines to fund it.

Carried

The Asset Manager advised that this is a follow up on a report that went to the Assets and Services Committee which had asked for further information about clawing back funds. There is an ability to claw back funds under the Local Government Act. The initiative of talking to Mr Hocken by the Mayor and Cr Barwood has meant that Mr Hocken and their company would deal with stormwater on their own land rather than letting it travel down Ostler Road. There is too greater risk to continue with that process, and we may not be able to claw back those funds. Mr Haar has spoken to consultant about this.

Mayor thanked the Asset Manager for this. The Mayor said that Cr Barwood and himself went and spoke to the Hockens and needed to claw it back and deal with the stormwater on The Drive.

Cr Leslie asked about having this in writing. Cr Barwood and the Mayor will meet with Andrew and Frank Hocken, and will put this on record with the drainage plans for The Drive. If Council ever ended up having to build this storrmwater structure we would be clawing back the cost of this. The Hockens have said that they have more than enough land to deal with the stormwater issue.

Cr Munro asked about a build up of water on Ostler Road. Mr Haar advised when there are wet ground conditions, large snow fall, and a fast snow melt this will create a build up of water in this area. Mr Haar said if we can keep track of where people build houses ie of not letting them build in overland flow paths or low lying areas during the Building Consent process. Mr Haar recommends we wait until the subdivision consent process is finished. May only be 2-3 sections that have overland stream channels on them.

8.8 ChristchurchNZ Mackenzie Tourism Quarterly Marketing Report to March 2018

Resolution 2018/89

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

That the information be noted.

Carried

The welcomed Caroline Blanchfield to the meeting at 11.25am.

Caroline took the report as read. Handed out a print out to the meeting outlining what ChristchurchNZ does.

Graph showing visitor nights per month for the last 3 years. Very good visitor results during the winter months year on year. Domestic visitors still makes up a lot of the market for spending as per MBIE results. +/- 3% for statistics from the Government. Ms Blanchfield advised that domestic visitors don’t spend as much as international guests.

Cr Leslie asked how long the visitors stay in the Mackenzie. Ms Blanchfield to provide this figure.

ChristchurchNZ leverages off the relationship that Christchurch Airport has with China Southern Airlines. She stated that Mackenzie District Council do not pay for this benefit. ChristchurchNZ wants to put our Council money into promoting our region as a shoulder/winter destination. Winter campaign commencing on 1 June deliberating targeting Canterbury and Otago residents.

Mayor asked about our 19.8% increase from YE March 2017 being the top of the country. Ms Blanchfield said we are one of the top performers.

Focus going forward on destination marketing and becoming the conduit between industry and MDC.

The Chief Executive asked if there is regular contact with the South Canterbury Chamber of Commerce. Ms Blanchfield said that Annabelle Bray does meet with the South Canterbury Chamber of Commerce, but they are involved in Economic Development and business development and trade.

Ms Blanchfield advised the meeting that TRENZ is being hosted in Christchurch in 2020. TRENZ in 2018 is being held in Dunedin.

Caroline said that it is a targeted demographic campaign for Mackenzie District Council. Cr Munro asked if they are opened ended – at what point does it become counter productive? Ms Blanchfield said it promotes the destination as an awareness and then a call to action (book a bed, activity). CCT monitor the conversion rate to bookings.

Digital Marketing – mackenzie.com has two different uses – Instagram has the beautiful photos of the Mackenzie and is the “dreaming phase”, Facebook is the “planning” phase, that leads to a call for action.

Destination Management Conduit – Ms Blanchfield asked if our team is interested in having more regular contact with our Council. It is a free service for them to come and meet and hear what the word on the ground is. Highlights from tourism operators, do we want to hear this?

Mayor said it would be useful as he is always needing facts and figures. Cr Munro said that our ratepayers in our District who are not involved in tourism are not understanding what ChristchurchNZ are doing. Jason Menard operates a closed Facebook Group and Ms Blanchfield assured the meeting that there will be a protocol put in place about the sharing of news feeds. There are 5,000 followers on the Mackenzie Region tourism Facebook page.

Cr Leslie said that he sees the role of Council of setting the strategy for tourism and then leave ChristchurchNZ to do the operational side of the tourism delivery. Aware that DOC are developing a tourism strategy.

Cr Clarke said we do not have definite numbers of visitor accommodation (holiday home type). Ms Blanchfield said they do not have those figures either. She suggested it would be a good idea to take this to the next Mayoral Forum to see if we can capture figures. She also said that these holiday home type accommodation are effectively running commercial businesses without consents. Ms Blanchfield said that the traditional motel is now being overtaken by Air BnB accommodation. 77% of accommodation in Tekapo is Air BnB, and 66% in Fairlie.

8.9 Upper Waitaki Zone Committee Annual Report

Resolution 2018/90

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

That the report be received.

Carried

Mayor welcomed Simon Williamson, Chair of Upper Waitaki Zone Committee to the meeting. Simon Williamson said he has been very happy with the results of the Committee for the last 12 months.

Omarama Stream – received funding to carry out fencing to keep stock out. As a result of stock being kept out of the stream, the stream bed had weeds grow adjacent to it and then it trapped silt from freely moving downstream.

Mr Cameron advised that Lake Alexandrina is a shallow lake and commended the Council for making sure that the septic tanks for the Huts there are pumpable. Wetland protection has been undertaken at the head of the lake. The Mayor enquired about how pristine the lake water is. Mr Cameron said it is definitely improving.

The Committee has undertaken eight years of monitoring now. A lot of swamps and wetlands have flooded this autumn after high rainfall. It has previously been four dry seasons.

There is concern around Benmore to have pump out septic tank systems. Haldon Arm may be the problem with its septic tank outfall right on the lake. Committee would like it to be a pump out system especially that it is on the lake.

Tourists come here for holidays in the Mackenzie around the lakes, and the Upper Waitaki Zone Committee have applauded the Council for new toilet facilities around the district. If we have more and more visitors we need to get in front of the tourist numbers and provide toilets. A lot of rubbish around too, especially cans of drink. Mr Cameron suggested that the Council organize voluntary community rubbish collection on sides of roads. A canal clean up around Twizel is happening this weekend. Cr Clarke said that Fairlie schools do pick up rubbish around roadsides for service.

Campermate has a pledge on the App, and mentions that littering is not acceptable in NZ. Littering is an important issue.

Mr Cameron also applauded the Council for its collaborative approach for tourism, thanked the Mayor for the opportunity to speak. Cr Barwood said he enjoys being on the Upper Waitaki Zone Committee and finds it very interesting. Mayor then thanked Mr Cameron for his efforts, and those of the Committee’s and for the difference they are making.

The meeting adjourned for lunch at 12.24pm.

9 Community Board Recommendations

9.1 Minutes of Twizel Community Board Meeting - 12 March 2018

Resolution 2018/91

Moved: Cr Anne Munro

Seconded: Deputy Mayor James Leslie

1. That the Minutes of the Twizel Community Board Meeting held on Monday 12 March 2018 be received.

Carried

9.2 Minutes of Tekapo Community Board Meeting - 15 March 2018

Resolution 2018/92

Moved: Cr Russell Armstrong

Seconded: Mayor Graham Smith

1. That the Minutes of the Tekapo Community Board Meeting held on Thursday 15 March 2018 be received.

Carried

9.3 Minutes of Fairlie Community Board Meeting - 15 March 2018

Resolution 2018/93

Moved: Cr Stuart Barwood

Seconded: Deputy Mayor James Leslie

1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 15 March 2018 be received.

Carried

A discussion was had about current situation of having two security cameras in the Fairlie Main Street, and the need to check the legality of these.

10 Receive Committee Minutes

10.1 Minutes of Audit and Risk Committee Meeting - 10 April 2018

Resolution 2018/94

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Audit and Risk Committee Meeting held on Tuesday 10 April 2018 be received.

Carried

10.2 Minutes of Strategy Committee Meeting - 10 April 2018

Resolution 2018/95

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Strategy Committee Meeting held on Tuesday 10 April 2018 be received.

Carried

10.3 Minutes of Finance Committee Meeting - 10 April 2018

Resolution 2018/96

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Finance Committee Meeting held on Tuesday 10 April 2018 be received.

Carried

10.4 Minutes of Assets and Services Committee Meeting - 10 April 2018

Resolution 2018/97

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Assets and Services Committee Meeting held on Tuesday 10 April 2018 be received.

Carried

10.5 Minutes of Planning and Regulations Committee Meeting - 10 April 2018

Resolution 2018/98

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Planning and Regulations Committee Meeting held on Tuesday 10 April 2018 be received.

Carried

11 Confirm Council Minutes

11.1 Minutes of Council Meeting - 27 March 2018

Resolution 2018/99

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Council Meeting held on Tuesday 27 March 2018 be received and confirmed as an accurate record of the meeting.

Carried

11.2 Minutes of Council Meeting - 10 April 2018

Resolution 2018/100

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the Minutes of the Extraordinary Council Meeting held on Tuesday 10 April 2018 be received and confirmed as an accurate record of the meeting.

Carried

12 Adjournments

13 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2018/101

Moved: Mayor Graham Smith

Seconded: Deputy Mayor James Leslie

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution

13.2 - Minutes of Public Excluded Strategy Committee Meeting - 10 April 2018	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.3 - Minutes of Public Excluded Planning and Regulations Committee Meeting - 10 April 2018	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.4 - Minutes of Public Excluded Council Meeting - 27 March 2018	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.5 - Minutes of Public Excluded Council Meeting - 10 April 2018	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Resolution 2018/102

Moved: Cr Anne Munro

Seconded: Mayor Graham Smith

That Council moves out of Closed Council into Open Council.

Carried

GENERAL BUSINESS

The Group Manager – Finance reported on the Twizel Community Board by-election result. Nancy Collins won by 8 votes. Megan Hewlands who tried to withdraw on the day that voting papers were being sent out, received 40 votes. Mr Morris advised the meeting about the eligibility of withdrawing. The Electoral Act specifies there needs to be a medical reason to withdraw. Nancy Collins will be sworn in at next Twizel Community Board meeting.

Mayor said it was a reasonable turnout for the by-election.

The Meeting closed at 1.40pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 19 June 2018.

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CHAIRPERSON

Ordinary Council Meeting Agenda 19 June 2018

MINUTES

Extraordinary Council Meeting

21 May 2018

MINUTES OF Mackenzie District council
Extraordinary Council Meeting
HELD AT THE Twizel Events Centre Lounge, Twizel
ON Monday, 21 May 2018 AT 1.04pm

PRESENT: Mayor Graham Smith, Deputy Mayor James Leslie, Cr Russell Armstrong, Cr Anne Munro, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Paul Morris (Group Manager Finance), Toni Morrison (Group Manager Projects and Administration), Katherine Hill (Senior Policy Planner), two members of the public.

1 Opening

2 Apologies

There were no apologies.

3 Declarations Of Interest

There were no declarations of interest.

4 Reports

4.1 Proposed 2018/19 Dog Control Fees and Charges

The purpose of this report was for Council to approve the proposed 2018/19 Dog Control Fees and Charges. It was noted that these fees and charges would need to be reviewed at a later date and would form part of a wider review.

Resolution 2018/80

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

1. That the report be received.

Carried

Resolution 2018/81

Moved: Cr Chris Clarke

Seconded: Cr Anne Munro

2. That the Council adopt the attached, proposed Dog Control Fees and Charges for the 2018/19 financial year.

Carried

4.2 Investment Policy

The purpose of this report was for Council to adopt the proposed Investment Policy.

The Mayor asked if Council gets back the 1.6% contribution known as Borrowers Notes. Mr Morris said he will find out and get back to the councillors with an answer.

Resolution 2018/82

Moved: Cr Paul Hannagan

Seconded: Deputy Mayor James Leslie

1. That the report be received.

Carried

Resolution 2018/83

Moved: Mayor Graham Smith

Seconded: Cr Russell Armstrong

2. That the Council adopt the attached proposed Investment Policy.

Carried

4.3 Long Term Plan 2018-28 Adoption of Decisions on Submissions

The purpose of this report was to seek that Council adopt its decisions on submissions received to the Long Term Plan 2018-28. Council thanked staff for their efforts on the Long Term Plan. A copy of the Decisions Document is attached to these minutes.

Attachments

1 Long Term Plan Decisions Document 2018-2028

Resolution 2018/84

Moved: Cr Stuart Barwood

Seconded: Cr Russell Armstrong

1. That the report be received.

Carried

Resolution 2018/85

Moved: Deputy Mayor James Leslie

Seconded: Cr Paul Hannagan

2. That Council adopt its decisions on submissions to the Long Term Plan 2018-28.

Carried

4.4 LTP 2018-28 Adoption of Changes to Supporting Documents

The purpose of this report was to seek that Council adopt changes to the Long Term Plan 2018-28 supporting documents. A copy of the Schedule of Changes is attached to these minutes.

Attachments

1 Schedule of Changes to Supporting Documents

Resolution 2018/86

Moved: Cr Chris Clarke

Seconded: Cr Anne Munro

1. That the report be received.

Carried

Resolution 2018/87

Moved: Cr Chris Clarke

Seconded: Deputy Mayor James Leslie

2. That the Council adopt the Schedule of Changes to the following supporting documents to the Long Term Plan 2018-28:

(a) Financial Strategy;

(b) Infrastructure Strategy;

(d) Transportation Activity Management Plan;

(e) Community and Township Services Activity Management Plan;

(f) Tourism, Economic Development and Commercial Activities Activity Management Plan;

(g) Financial Information.

Carried

4.5 Approval of the LTP 2018-28 for Audit

The purpose of this report was to seek that Council approve the Long Term Plan 2018-28 for audit.

Resolution 2018/88

Moved: Cr Russell Armstrong

Seconded: Cr Paul Hannagan

1. That the report be received.

Carried

Resolution 2018/89

Moved: Cr Anne Munro

Seconded: Cr Paul Hannagan

2. That Council approves the Long Term Plan 2018-28 for audit.

Carried

The Meeting closed at 1.20pm.

The minutes of this meeting were confirmed at the Ordinary Meeting of the Mackenzie District Council held on 19 June 2018.

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CHAIRPERSON

Type of Document	Parties	Date Signed	Expiry Date	Contract Value (Range)
There were no contracts entered into in the period.