Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda 26 March 2019

6 Mayor's Report

6.1 Mayoral Activity Report

File Reference: PAD

Attachments: Nil

Recommendations

That the report be received.

Activities

Meetings and Events

Recent meetings and events of note that I have attended since the last Council meeting on 12 February 2019 include:

February 2019

· 12 February - Council meeting.

· 14 February – Attended South Canterbury Chamber of Commerce luncheon with Leader of National Party, Simon Bridges.

· 15 February – Attended meeting with MBIE, DOC and Council representatives.

· 20 February – Attended Alps 2 Ocean meeting in Oamaru.

· 21 February – Attended monthly Council workshop in Tekapo.

· 24 February – Met with a Pukaki Ward ratepayer.

· 25 February – Met with Selwyn District Council Mayor Sam Broughton in my office.

· 26 February – Attended Road Safety community meeting with Scott McKenzie, Roading Manager.

· 27 February – Met with Tekapo ratepayer.

· 28 February – Attended Committee Day and Extraordinary Council meeting.

March 2019

· 1 March – Spoke on The Breeze for regular Mayoral show. Councillors and I attended the Mackenzie Basin Alignment meeting in Twizel.

· 5 March – Attended South Canterbury Chamber of Commerce meeting with Minister Lees-Galloway on immigration.

· 6 March – Participated in meeting with MBIE, DOC and Council representatives.

· 7 March – Travelled to Wellington for LGNZ Rural Provincial meeting with the CE.

· 8 March – Attended Day 2 of LGNZ Rural Provincial meeting with the CE. In the afternoon the CE and I met with the Deputy Valuer General.

· 9 March – Travelled to Twizel for the Twizel Community Board meeting.

· 10 March – Travelled to Twizel and was interviewed on Twizel Radio. Then I attended the Pukaki Airport Board meeting.

· 11-12 March – Travelled to Auckland for the NZ Mayoral Forum.

· 15 March – Attended a meeting in Timaru with other Mayors regarding Air New Zealand flights to Timaru. In afternoon met with representatives of the Tekapo Water Ski Club.

· 18-19 March – Cr Munro and I attended the Zone 5 & 6 meeting in Hanmer Springs.

· 20 March – Met with Peter McIlraith, Council’s representative on the Canterbury Water Management Committee. The CE and I attended Alpine Energy meetings then teleconference with members of the Destination Mackenzie project group.

· 21-22 March – Councillors and I attended a Noho Marae at Waihao Marae.

· 23 March – Attended the New Zealand Rowing Championships in Twizel.

· 26 March - Council meeting.

Air New Zealand Forum

Air New Zealand funded all New Zealand Mayors’ flights to Auckland and the hotel. We were given a tour of Auckland Airport. Air NZ operations are working well, and the maintenance division is operating profitably. This is due to the investment in new aircraft requiring less servicing, aircraft carrying bigger pay loads, aircraft operating 25% more fuel efficient, and growing numbers of travellers. There is new technology in passenger tracking and baggage handling coming on stream which was very interesting.

There are major issues with lack of investment and capital spend at especially Auckland Airport is causing real concern. The new domestic terminal is not yet started which was agreed to back in 2013. There are fuel installation issues and a need for a second runway. This alone is a $2billion spend.

This needs to happen because regional services cannot get clearance to land as international and national flights have preference. Air New Zealand is a tenant of AIL public company with the largest shareholder being Auckland Councils who want dividends. Same old problems.

Christopher Luxton CEO AirNZ spoke to the Forum. He said that Air New Zealand is focused on sustainable growth and managing expectations. Air NZ relies on strong regions and the way to this is to supercharge regions with partnerships.

Air NZ has had 40% growth in the last 5years and is now carting 17 million passengers per annum and will grow this by 1,000,000 in the next 5years. Christopher Luxton spoke about the need to plan for the future and how New Zealand has special geographical advantages.

He noted that a global slowdown is happening led by contraction of China now only growing at 3%, and that New Zealand’s discretionary spending is down. Air New Zealand’s response to this is by offering cheaper fares with Timaru-Wellington starting at $49 one way.

The role of Tourism NZ is to attract higher value tourists giving them premium experiences with a socially accepted license to operate.

Air New Zealand’s real challenges is with the Boeing 787 engines. More efficient engines have caused problems and Air New Zealand needs to avoid reputational damage.

There is moves from Air New Zealand for electric turbo props to service regional airports such as Pukaki Airport. Coro developments are closer than you think.

Air New Zealand are committed to high end visitors and believe that we shouldn't give New Zealand away. They are now expanding their number of premier seats in the new Dreamliners. High end people don't want to drive.

There is a need for people to come to New Zealand for culture rather than landscape. Air NZ not interested in bringing lower end tourists.

Stephen England Hall the CEO of Tourism NZ spoke and said that 65% tourists are domestic which is compounding infrastructure issues such as transportation. He reported that they still have trouble getting New Zealand on the map, with many not understanding that you cannot drive to the South Island from the North Island (across Cook Strait). People are wanting experiences.

Dave Cull Mayor of Dunedin and LGNZ Chair said there are expectations that tourists will bring benefits. Volume verses value, 3% of tourists are freedom campers. Sustainable tourism will benefit all. New Zealand needs to get infrastructure right so social licence is not challenged.

Iain Crosser of MBIE also spoke of the value verses cost. We live in a bubble and think what we have is great, but is it?

Zone 5 & 6 Meeting – Hanmer Springs, 18-19 March

Cr Anne Munro and I attended this meeting. Mayor Winston Daley of Hurunui District Council (the host Council) welcomed all attendees.

Malcolm Alexander spoke on personal risk for Mayors and councillors and of the need to check contracts on coverage. Sir Tim Shadbolt’s issue now needs to claim from Council.

LGNZ Jason Krupp – noted that the Government is becoming more centralized. 88% of spending is Central Government and 22% is Local Government. Central Government is localism by not recognizing local councils’ worth issues and EPA stepping up its powers.

NZTA has major issues around morale with there being big changes at Board level. Failure to deliver in supposed partnerships is causing concern. Zone passed remit expressing concern at the direction of NZTA.

LGNZ 3 waters - Zone passed remit to push back on any talk around forced amalgamations. LGNZ has become frustrated with conversations and many implications that will have no benefit to councils and are without evidence. It was also agreed that we need to further publically raise these concerns.

Brent Thawley Sport NZ – said that sport builds stronger communities. Benefits of sport include increased well being. Sport NZ spends $6.5m in South Island and works closely with Spaces and Places.

The meeting had a presentation on the Tasman Fires by Rodger Ball group controller. He said that they were grateful for all the support that was given.

He spoke of the importance to use local knowledge and the importance to choose your expertise. He also said it is very important for the Mayor, Controller and EA to have a great working relationship.

Rachel Hyde Principal Policy Advisor to National Security Group, Department of Prime Minister, spoke about changes to the CDEM Act. Mayors need to consider advice from Controllers.

She spoked about the need to speed up with Tsunami warnings and to support fly in teams concept. There is a need to protect volunteers around public liability. The attendees found Rachel Hyde very informative and available for information and open to suggestions. She is available to be contacted by email Rachel.hyde@dpmc.govt.nz

The Zone attendees passed a Remit on Responsible Camping to our working party seeking more action around self contained vehicles.

South Island Destination management – the Mayoral Forum have MBIE funding to study and build a data base on visitor flows. Day visitor market need to get up to date and correct data.

Important to understand Agri Tourism and the effects. If this is not correct we will have issues around keeping communities on side and maintaining our social license. Stafford Strategy have been engaged to do this work. I have spoken to this company as they will be producing some data that we will require.

Ordinary Council Meeting Agenda 26 March 2019

8 Reports

8.1 Chief Executive Officer's Activities Report

File Reference: PAD 2/3

Attachments: Nil

Recommendations

That the report be received.

Activities

Provincial Growth Fund Application - Feasibility Study

Council hosted a constructive meeting between representatives of Mackenzie District Council, MBIE, DOC and the MDG on 15 February 2019 to initiate and scope the project.

DOC is currently providing MDC with in-kind assistance on:

· Finalising a governance framework for Council’s approval, including a Terms of Reference for the Mackenzie Destination Committee, with the first Committee meeting proposed to be held in early May 2019; and

· The preparation of a consultant’s brief for the procurement of the main consultant.

Council will be provided with a full update once the above foundation work has been completed.

CORPORATE WORK ITEMS

Staff Movements

We farewelled Grant Hyde, Building Control Manager on Friday 8 March 2019.

Water Supplies

There have been no failed water supply tests since the last Council meeting.

Civil Defence

There have been no Civil Defence incidents since the last Council meeting.

Health and Safety

Since the last report to the Council meeting on 11 February 2019:

· Contractor accident – vehicle accident while contractor on Council road; under investigation and Council will be advised of outcome.

· Staff incidents – two reports of minor hand injuries from door on Fairlie office building. Door is being replaced. Warning to staff circulated.

· One report of a staff member being threatened by a difficult customer. Issue resolved.

· Other – minor injury to school child at Council pool; investigated by school; pool staff training and swimming pool procedures updated.

Local Government Official Information Meeting Act (LGOIMA) Requests

The following LGOIMA requests received since the Council meeting in February:

Date Received	From Whom	Nature of Request
22/01/2019	Katrina Palmer, Tavendale & Partners	Resource Consent Enquiry
22/01/2019	Maria Rodgers, Vic Uni	Harvesting plants by Iwi on Council land
22/01/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn. 25320/007.27 (Manuka Terrace)
30/01/2019	Tom Dillian, NZ Herald	Swimming Pools in Mackenzie
30/01/2019	Brad Flahive, Stuff	Total spend on Advertising
09/01/2019	A Honeybone	Ecan Consents to Discharge - Hocken Lane
31/01/2019	Michael Warren, Taxpayers Union	Waste Management & Minimisation Plan Funding Grants
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	1. Average Residential Costs for Ratepayers (16/17 & 17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	2. Average Residential Costs for Ratepayers (Regional Councils) (16/17 & 17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	3. Rating units (16/17 & 17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	4. Staff Numbers (17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	5. Contractor Numbers (17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	6. CEO Remuneration (17/18)
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	7. Elected Official Remuneration
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	8. Audit & Risk Oversight
01/02/2019	Garrick Wright-McNaughton, NZ Taxpayers Union	9. Payments to Third Parties
11/02/2019	Ethan Patfield, ADQ Architect	Peppers Bluewater Resort Resource Consent Packages
22/02/2019	Chris Webster, Auckland Uni	Resource Consents for Quarries
26/02/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn. 25280/093.02 (Fairlie Tekapo Road)
27/02/2019	Roz Holland, SAFE	Chicken Farming
27/02/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn. 25290/058.00 (Geraldine-Fairlie Highway)
05/03/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn. 25290/055.00 (Tondros Road)
05/03/2019	Tim Brown, Radio NZ	Freedom Camping Season
06/03/2019	Laura Dooney, Radio NZ	Recycling Data
11/03/2019	Charlie Rieder, OCR Holdings	Request for 13 Resource Consents
11/03/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Valn 25313/473.00 (50 North West Arch)

Meetings and Events

Recent meetings and events of note that I have attended since the last Council meeting include:

February 2019

· 12 February - Council meeting.

· 15 February – Attended meeting with MBIE, DOC and Council representatives.

· 20 February – Held staff meeting.

· 21 February – Attended monthly Council workshop in Tekapo.

· 27 February – Attended Mackenzie Development Group meeting in Tekapo.

· 28 February – Attended Committee Day and Extraordinary Council meeting. Held staff meeting.

March 2019

· 5 March – Met with Recruitment Agency.

· 6 March – Met with Twizel staff. Had teleconference with MBIE, MDG and DOC representatives (Mackenzie Destination Working Group).

· 7 March – Travelled to Wellington for LGNZ Rural Provincial meeting with the Mayor.

· 8 March – Attended Day 2 of LGNZ Rural Provincial meeting with the Mayor. In the afternoon the Mayor and I met with the Deputy Valuer General.

· 11 March – Had telephone discussion with Gary Taylor of EDS.

· 13 March – Had telephone discussion with a Fairlie resident and then a consultant.

· 14 March 2019 – Had a phone conversation with a representative from DOC and then with a consultant.

· 18 March 2019 – Had a phone conversation with a Tekapo businessman.

· 19 March 2019 – Had a phone conference with a consultant and a monthly catch up meeting with the CE of Alpine Energy.

· 20 March – The Mayor and I attended Alpine Energy meetings then teleconference with members of the Mackenzie Destination Working Group.

· Had a meeting with a representative of Environment Canterbury.

· 23 March 2019 – Participated in a Canadian research project on CE leadership in local government.

· 26 March – Council meeting.

Complaints/Service Requests for February

From 1-28 February, 38 service requests were received from residents or visitors throughout the district. Of these, 27 have been completed and closed off, and the remaining 11 have been initially inspected and the essential issues dealt with.

Resource Consents

Building Consents

SUZETTE VAN ASWEGEN

Chief Executive Officer

Ordinary Council Meeting Agenda 26 March 2019

8.3 Ben Ohau Golf Club Grant Request

File Reference: FIN 9/6

Author: Garth Nixon, Group Manager Community Facilities

Authoriser: Suzette van Aswegen, Chief Executive Officer

Attachments: 1. Grant application from Ben Ohau Golf Club ⇩

Council Role:

☐ Advocacy	When Council or Committee advocates on its own behalf or on behalf of its community to another level of government/body/agency.
☒ Executive	The substantial direction setting and oversight role of the Council or Committee e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.
☐ Legislative	Includes adopting District Plans and plan changes, bylaws and policies.
☐ Review	When Council or Committee reviews decisions made by officers.
☐ Quasi-judicial	When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice, e.g. resource consent or planning applications or objections, consents or other permits/licences (e.g. under Health Act, Dog Control Act) and other decisions that may be appealable to the Court including the Environment Court.
☐ Not applicable	(Not applicable to Community Boards).

Purpose of Report

For Council to consider a Grant request for financial support for the Ben Ohau Golf Club’s irrigation proposal.

Staff Recommendations

1. That the report be received.

2. That Council grant $20,000 from the Land Subdivision Reserve towards this project.

Background

A recent review of water usage at the Ben Ohau Golf Club (BOGC) has brought the matter to a head and as a result they have elected to develop their own water supply.

The BOGC has developed a plan and has already put down the bore and are fundraising towards the completion of this project. The request seeks $50,000 toward this project.

This matter was raised in the public forum at the Twizel Community Board on the 29October 2018 and the grant request has gone to the Twizel Community Board as correspondence. The amount requested falls outside their delegated authority. At the time of writing this report the Twizel Community Board had not seen this grant request.

Policy Status

Council’s Grants Policy and assessment criteria provides guidance and an assessment of the application is attached.

The funding source for the application could be the Land Subdivision Reserve which also has its own policy and funding criteria this is also attached.

Significance of Decision

Not considered to be a significant decision under the Significance and Engagement Policy.

Options

Options for Council to consider are whether to support or not support this application.

By supporting this application the benefits are it will allow the Golf Club to irrigate without putting the town supply under pressure. The Club will be responsible for managing their own consent in relation water consumption. It will also help promote the idea of using alternative water sources for irrigation about the town. The two possible negatives could be that the funds could be spent on other reserve areas and that by supporting this, others may seek funding for similar projects. These would need to be assessed on their own merits.

By not supporting this it may strain the relationship with the Golf Club who we are trying to work with on a couple of initiatives. The existing draw on the Twizel water supply will remain for a greater period.

Considerations

Legal

N/A

Financial

If Council choose to support this initiative then a source of funding would be required as there is no specific budget. The Land Subdivision Reserve has a positive balance. The maximum funding for any project not identified in the Long Term Plan or Annual Plan is $20,000.

The BOGC financials reflects a positive balance and an option for the club could be to fund this work via a loan paid back over time as raising finance may be difficult for the golf club.

Other

Grants Assessment Criteria	Assessment Ben Ohau Golf Club
1. Does the application assist the Council to achieve its strategic direction (applicant must make specific reference to the Strategic Plan and support that reference with reasoned arguments).	Our Strategic Plan talks about Fostering our Community, enhancing the environment and being sustainable. The proposal ticks all these boxes.
2. *Will the grant directly* benefit ratepayers/residents in the Mackenzie District? If so, how many?**	Yes. This work will allow the BOGC to water without the cost of irrigation sourced from the treated town supply. It will reduce the demand on the town supply. The golf club has 170 members as well as a number of visitors. The golf course is also used as greenspace for the town and has the town walkway running through it.
3. Are there any other bodies which are specifically designed to cater for these requests e.g. Creative New Zealand, Mid-South Canterbury Trust, and Lottery Grants Commission?	As a sporting club there are other funders which include Mid -South Canterbury Trust.
4. Has the organisation received, or have they applied for funds from other organisations for the same project? If so, how much?	Not stated in their application they are undertaking other fund raising.
5. How much of their own funds does the organisation have to put toward this request/project?	The application indicates they project raising $40,000 from current fundraising efforts and events.
6. Is the organisation/individual a non-profit body and able to accurately account for any funds granted?	Yes
7. Has the organisation supplied all information on the application form including a set of accounts?	Yes
8. What is the effect on the individual/organisation if the Council does not support the application?	The BOGC has already commenced this project. If the total grant is not provided then I would suggest they will continue to fundraise on other fronts to achieve their goal.

Assessment Sheet

Use of the Land Subdivision Reserve Ben Ohau Golf Irrigation

1. Funds from the land subdivision reserve will only be used for projects that have a strong recreational or open space link.	Providing alternative Irrigation source to the Ben Ohau Golf Course has position links Open space to recreation.
2. Funds from the land subdivision reserve can only be used for projects located within the district.	The project is within the district.
3. Council will retain sole control of the release of such funds and may impose any conditions it considers appropriate on any grant from the land subdivision reserve.
4. Proposed expenditure from the land subdivision reserve in excess of $20,000 per project will be shown in the Long Term Plan and/or the Annual Plan.	The project is not identified in the long term plan. The requested amount is $50,000. The maximum amount that Council can contribute under this policy is $20,000.
5. The primary use of the land subdivision reserve should be for capital works or improvements, which may include land purchase.	This project is considered to be capital works.
6. Maintenance of recreational facilities will be given a much lower priority, as this should generally be funded from township rates rather than the land subdivision reserve.	Not considered to be maintenance.
7. All grants from the land subdivision reserve must be matched by local rates, fundraising, external grants, or a combination of these. Council retains discretion to depart from this in exceptional circumstances.	The total project is estimated at $93,150. The Golf Club estimates they will raise $40,000 through current fundraising initiatives.
8. Recreational facilities or reserve areas need not necessarily be in full Council ownership to access funds from the land subdivision reserve. However any recreational facilities or reserve areas must be available for full public use and be accessible to the community.	The BOGC land is owned by Council and leased to the Golf Club.
9. All applications for funds from the land subdivision reserve will be accompanied by a management report to Council which includes the following information:	As below.
a) the amount sought;	$50,000
b) the total amount in the fund at that time;	$2,757,226
c) an estimate of likely income to the fund in the next year;	$500,000
d) an assessment of whether the application or proposal complies with this policy and where it is inconsistent;	The application fits nicely within the policy.
e) an assessment of other needs or projects within the district and other possible priorities for the reserve fund;	The Land Subdivision Reserve fund is currently at $2,757,226. Other current funding commitments from the Reserve include: $20,000 to Mackenzie Library $100,000 to Tekapo Play Area $50,000 Possible contribution to Fairlie Skate Park $250,0000 to the Twizel Pool Project $45,000 to Twizel Theatre seating $20,000 Tekapo Pump Park $20,000 of new reserve areas in Twizel Total $505,000
f) any other relevant information.

Conclusion

The Grant request is complete and project meets the majority of criteria for Land Subdivision contribution.

The project provides a number of benefits to the BOGC and the Twizel Community. It is appropriate for Council to consider a grant from the Land Subdivision Reserve.

Suzette van Aswegen

Chief Executive Officer

Twizel Community Board Meeting Minutes 28 January 2019

MINUTES

Twizel Community Board Meeting

28 January 2019

MINUTES OF Mackenzie District Council
Twizel Community Board Meeting
HELD AT THE Events Centre, Twizel
ON Monday, 28 January 2019 AT 3.00pm

PRESENT: Ms Jacqui de Buyzer (Chairperson), Mr Norman Geary, Mrs Pat Shuker, Cr Paul Hannagan, Nancy Collins

IN ATTENDANCE: Mayor Graham Smith, Suzette van Aswegen (Chief Executive), Garth Nixon (Group Manager Community Facilities), Phill Mackay (Emergency Management Officer), Bernie Haar (Group Manager Assets), Arlene Goss (Committee Administrator), Charlotte Borrell (Committee Administrator), six members of the public.

1 Opening

The chairperson welcomed everyone to the meeting and welcomed Charlotte Borrell, the new committee administrator.

2 Apologies

Apologies were received from Jordan Langley and an apology for lateness was received from Cr Hannagan.

3 Public FOrum

Judy Norman reminded the meeting that the Twizel Cancer Society paid for two chairs to be installed in the shade at the playground. They would like input on the chairs and where they go. This was noted by the chairperson.

Cr Paul Hannagan arrived at 3.03pm.

Simon Fox, the chief fire officer in Twizel, asked to speak regarding the recent lowering of the water reservoir in Twizel. He did not receive any notice of this from Council. He wants to raise awareness about fire risk reduction. He is worried that grass growth has been phenomenal and this creates the risk of a major incident this summer. Some properties in North West Arch are a real risk because they are not being managed. Managing fire risk has been passed to the fire service, and is no longer a responsibility of council.

Bernie Haar, Group Manager Assets, arrived at 3.07pm.

Mr Fox said there was not enough water pressure to have two fire trucks running at the Glen Lyon Road subdivision. He also said people with water tanks did not have the right couplings. Plumbers are not doing this work and he would like Council to look into enforcement.

He was worried that the reservoir was low earlier in the month and if there was a big event there would not be enough water for firefighting.

The Mayor said councillors were concerned about this and would make sure the reservoir would never drop below 50%. The SCADA system did not notify staff that there was an issue. Mr Haar said the failure may have been caused by a storm event. New systems have been put in place as a back up to prevent this happening again.

Mr Fox asked for a red flashing light to be put on the side of the building to inform residents. This would be considered.

Mr Fox would like to be notified, as chief fire officer, of any future disruptions to the water supply.

Mr Fox was thanked for attending and he left the meeting.

Shaun Norman then came forward and showed some signs that had been funded by the community board. These were to put on tracks that go around the town. He was thanked for his work on this.

4 Declarations Of Interest

There were no declarations of interest.

5 Reports

5.1 Minutes of Twizel Community Board Meeting - 3 December 2018

Committee Resolution TWCB/2019/180

Moved: Cr Paul Hannagan

Seconded: Ms Jacqui de Buyzer (Chairperson)

1. That the Minutes of the Twizel Community Board Meeting held on Monday 3 December 2018 be received and the recommendations therein be adopted.

Carried

5.2 Matters Under Action - Twizel

Market Place completion: The board needs to meet to determine where it will go on this. Priority is to improve the steps going up to the Information Centre, wheelchair access, and disabled car parking. Mr Nixon was asked to cost this work.

Replacement theatre seats: Seats are installed. Four seats have cut marks in them and this will be resolved. Looking at hazard marking or tape at the end of the rows. There is also room for more seats than what was planned.

The community board asked for handrails. Mr Nixon can explore this.

Wifi: no update.

Events centre building compliance: Final things on the list are marking the carpark for disability access and fixing the guttering. Contractors are engaged to do this work.

Walkway 35 Simon Street: remove from action list.

Broken yellow lines: remove from list.

Broom spraying: This has been done below Ruataniwha, and fences are in. Remove from list.

Long vehicle car parking: Community board asked for a completion date to be communicated. Committee secretary to look into this.

Pool improvements: Work underway and continuing. Good feedback has been received and these were communicated at the meeting.

River track: Council area has been sprayed. DOC area not sprayed. Residents are worried about the long grass and fire risk. Mr Nixon will organise to have this cut and bailed. Mr Geary asked if rubbish bins could be put on the rubbish track. Discussion took place on whether bins would make the rubbish worse. Mr Nixon suggested signage asking people to take away their rubbish.

Cr Armstrong joined the meeting at 3.40pm.

The chief executive reminded the members about the operational costs of litter bins and the risks of blowing out the budget. The community board agreed that a sign would be helpful.

The chairperson asked for information about a media report that said 95% of freedom camping fines were not paid. The Mayor and Mr Nixon provided background information on this issue.

Local government is working to put better systems in place to capture fines from tourists before they leave the country. The chief executive suggested that people make a submission to the tourism strategy on MBIE.govt.nz.

BMX track: This has had a lot of use over the holidays. People have thanked the community board for putting it in. The chairperson thanked Pat Shuker for her work co-ordinating this.

Memorial to men that died on the power scheme: Mr Geary said Meridian would like to present the plaque to the community board for council to install on the fountain in Market Place. The chairperson asked for the water fountain to be maintained before the plaque goes on. Mr Nixon offered to do this as early as possible.

Sports Hall Floor: to be organised.

Man-made Hill improvements: Mr Geary said he needs to verify a couple of things with the golf club regarding liability for when they have a working bee. Discussion took place on the need for Council to work through issues with ownership of the land.

Sealed path on the main highway: Mr Haar said the roading manager has had a discussion with NZTA on this.

5.3 Twizel Community Board Financial Report

The purpose of the report was to inform Twizel Community Board members on the financial performance of the Twizel Community as a whole.

The chairperson would like to send a letter to the TPDA thanking them for their financial contribution towards the new theatre seats.

The old theatre seats have been dismantled and the steel parts will be recycled.

The chairperson asked about money spent on fencing (page 20 of the agenda) and Mr Nixon explained this was within budget and was a timing issue.

On page 23 the cost of the footpath in Simons Street (nearly $15,000) was questioned. This was an accurate price.

Committee Resolution TWCB/2019/181

Moved: Ms Jacqui de Buyzer (Chairperson)

Seconded: Cr Paul Hannagan

1. That the report be received.

Carried

5.4 Twizel Community Resilience Plan

Emergency Management Officer Phill Mackay handed out printed copies of the draft community resilience plan. He plans to finish the document, print it and get it delivered throughout the Twizel community. The community board provided feedback on the document and thanked him for his work.

5.5 Correspondence - Letter from Twizel Area School

The letter from Twizel Area School was noted.

5.6 Correspondence - Grant Application from Mackenzie Performing Arts Academy

The chairperson said since sending in the application Amy Oughton has discovered she cannot buy the original play, Seussical Kids, so she has updated her application for the meeting and would like to buy a play as yet un-named.

The chairperson suggested this application would better fit the criteria for a Creative Communities grant and Mr Nixon provided information on the details of this programme, which is funded externally by Creative Communities.

The community agreed to forward the application to the Creative Communities grant process and asked the committee administrator to write to Amy Oughton.

5.7 General Business/ Information Update

River Walk Dumping of Rubbish: Pat Shuker has received complaints of rubbish left on land owned by Environment Canterbury. Mr Nixon offered to refer this to Ecan.

Domain Proposal: Pat Shuker said someone came to her with a proposal regarding the river walk. They would like the community board to take over DOC land and cut the grass in that area. Mr Nixon said the community board has already passed a resolution to cut the grass twice a year and this was due to be done. Add this to the Matters Under Action list.

Northwest Arch reserve: Pat Shuker asked for an assurance that council land would not be sold. Currently there is a moratorium on all land sales in the district. Selling land would require a public consultation.

Signage: Pat Shuker said police told her the signage on the ground noting the liquor ban in Market Place was not adequate to stand up in court. Council needs to provide better signs. The Mayor offered to talk to the Group Manager Regulatory about this. Also need to re-paint the signs on the ground regarding no dogs, no cycles.

Playground seat back and shade cloth: Judy Norman suggested some simple seats under the trees. In the playground she suggested a shade cloth over the swings. Mr Nixon said there needed to be a clearance area around playground equipment and he would need to investigate what could be achieved. Judy said she has already gathered information from suppliers and this information could be of benefit. Mr Geary offered to get this information and share it with the community board.

Mrs Shuker asked if backs could be added to the seats currently in the Market Place. The chairperson suggested that a seat with a back be priced for the area under the trees. Mr Nixon to action this.

Cycle track to rowing, chip to course: The Mayor said this had already been decided to be done. Mr Haar said this was a long-term project and not high on the list. On his timeline it’s three to five years out. The chairperson urged the councillors and Mayor to give priority to this project.

Pool temperature: Good reports on this. New covers on the pool have made a difference. Mr Nixon said there was $30,000 in the budget next year to improve the solar heating.

Land Reserve Rata Road and Totara Drive: Council has voted money towards the final clean up and grassing of this area.

Update on sewer outages over Christmas: Cr Hannagan raised this issue. Mr Haar said he has instructed Whitestone to clean up sewage spills. The drain that blocked was the drain that drains the whole of ‘old’ Twizel. This was blocked with fat, wet wipes and tree roots. This has been cleaned out and contractors would put a camera up the pipes to make sure there was no break. They were flushing it on a six month cycle as a pre-emptive measure.

Mr Haar said everyone can help by not tipping fat down the drain and by throwing wet wipes and nappies into the rubbish instead of down the drain.

Water problem over Christmas: Mr Haar explained the difficulties with the pumps. He said the system is a good system. Electronic technology has more risk of failing. Mr Haar said he would talk to the utilities manager about the possibility of a faster alarm. Cr Hannagan suggested an informal peer review of the Scada system. Mr Haar agreed this would be helpful and suggested bringing in someone from another local authority. The board were frustrated by the continued failures and strongly urged a review of the SCADA system and/or its management.

5.8 Ward Members Report/Report from Members of the Board

Cr Hannagan reported on his activities attending council workshops and meetings.

He also mentioned an approach from a family asking to put wooden seat on the shore at Lake Ruataniwha at short notice, for a family member who was dying. He said the Council was understanding and the seat was installed quickly. A photo of the seat was handed around.

The Twizel Tekapo Community Vehicle Trust has met and would like to get the tap working at the Events Centre to wash their cars. Mr Nixon will fix this.

The chief executive updated the members on the organisation review.

5.9 Minutes from Other Community Boards

The minutes of the other community boards were noted.

The Meeting closed at 5.10pm.

The minutes of this meeting were confirmed at the Twizel Community Board Meeting held on 11 March 2019.

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CHAIRPERSON

Tekapo Community Board Meeting Minutes 30 January 2019

MINUTES

Tekapo Community Board Meeting

30 January 2019

MINUTES OF Mackenzie District Council
Tekapo Community Board Meeting
HELD AT THE Tekapo Community Hall Lounge, Lake Tekapo
ON Wednesday, 30 January 2019 AT 4.08pm

PRESENT: Mrs Lyn Martin (Acting Chairperson), Mr Steve Howes, Ms Caroll Simcox, Cr Russell Armstrong

IN ATTENDANCE: Mayor Graham Smith, Suzette van Aswegen (Chief executive), Garth Nixon (Group Manager Community Facilities), Karina Morrow (Group Manager Regulatory), Arlene Goss (Committee Administrator), Charlotte Borrell (Committee Administrator), three members of the public

1 Opening

The acting chairperson welcomed everyone to the meeting.

2 Apologies

Committee Resolution TKCB/2019/131

Moved: Mrs Lyn Martin

Seconded: Ms Caroll Simcox

That the apologies received from Cr James Leslie and Chairperson Stella Sweney be accepted and leave of absence granted.

Carried

3 Public Forum

Jainik Shah from the Hungry Birds Food Trailer said he suffers trade loss due to the surface of the area the mobile traders are parked on. When it is dusty or windy they cannot trade. The site is also low profile and needs more awareness. There is also a need for rubbish bins and toilets.

The acting chairperson said the current site for mobile traders was a trial site and was chosen after much debate.

Karina Morrow said one of the conditions on the permit was that rubbish was taken away from the site. Mr Shah said they had a health and safety issue with cross contamination from rubbish affecting food. Mrs Morrow said the conflict with the food licencing requirements needed to be resolved.

The trial period ends in April and then the bylaw is up for review.

Cr Armstrong suggested offering full services and charging a square meter rate on the land.

The acting chairperson thanked Mr Shah for attending the meeting. A letter from Mr Shah is attached to these minutes.

Wilma Vanderbosch asked the council to consider establishing mini golf on the old YHA site. The Mayor said there were not currently any plans for that land and it would form part of the development of the second stage of the lakefront area. Public consultation would take place.

She asked about pedestrian access to Simpson Lane from the Four Square. The Mayor said progress was being made on this. He could not give a date but discussions are happening. Add this to the action list.

Cr Armstrong left the meeting at 4.33pm.

Discussion moved to a request from Wilma Vanderbosch to establish a small business courtyard in the Simpson Lane area. She asked for permission to go ahead with this quickly without restrictions.

Karina Morrow asked to work with her to ensure requirements were met. It might be possible to for this to go ahead if it did not include the sale of food.

Cr Armstrong returned to the meeting at 4.37pm.

The acting chairperson then farewelled and thanked the committee administrator, Arlene Goss, and welcomed Charlotte Borrell to the role.

Attachments

1 Letter from Jainik Shah to Tekapo Community Board

3 Declarations Of Interest

There were no declarations of interest.

4 Reports

5.1 Minutes of Tekapo Community Board Meeting - 5 December 2018

The following corrections to the minutes of the last meeting were requested:

· Under 5.2 Matters Under Action, boat ramp access was from Neil Anderson Way, not Lakeside Drive.

· In the Matters Under Action table, the first date reads 2017 instead of 2018.

· Under 5.4, the words “approve access to Simpson Lane” should read “improve access to Simpson Lane”.

· Simon Weymouth should be spelt Simon Waymouth.

Committee Resolution TKCB/2019/132

Moved: Mr Steve Howes

Seconded: Cr Russell Armstrong

1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 5 December 2018 be received and adopted as a true and accurate record of the meeting with the changes noted above.

Carried

5.2 Tekapo Community Board Matters Under Action

Boat ramp from Neil Anderson Way: Genesis is open to working with a working party to find a better solution. Mr Nixon asked for a council officer to be involved and suggested the roading manager Scott McKenzie.

Eastern Western Carparks: Work is about to start in February.

Church of the Good Shepherd: Stone work to be completed by the end of this week. Other work progressing. Mr Nixon was thanked for his work on this.

Speed restriction: The Mayor has been talking to NZTA again about this. It is being raised with senior management at NZTA.

Signage for Cowans Hill walkway: Waiting to be erected. Currently with Tekapo Trails. Lyn Martin to progress this.

Naming of Tekapo Footbridge to MacLaren Bridge: Iwi have approved. Next step is to work out how to acknowledge this.

Landscaping the walkway between Andrew Don Drive and Bill Apes Lane: On project list. Mr Nixon has inspected this area and discussed whether it should be mowed with a gravel path as an interim measure prior to any possible planting. The community board agreed with this approach.

Problems with commercial parking: Karina Morrow said she can act on problems with signs on trailers and would like to hear about them.

Spraying of broom: Mr Nixon said there were a number of sites with broom that did not belong to Council. He would like feedback on particular sites and will take action if the site belongs to Council. Discussion took place on the difference between a fix-a-gram and a service request. This needs clarification and communication to the board.

Establishing trees on the reserve opposite Tekapo Hall: Mr Nixon asked if a set plan was required. The acting chairperson asked for perimeter planting of this reserve.

Walkway sealing of priority areas from Allan Street to Hamilton Diver and Aorangi Cres along State Highway 8: Staff have approached NZTA with this request.

Technology at Tekapo Hall Meeting Room: The information has been passed on to council staff. Mr Nixon has a price for the projector. He will work with the hall manager on this.

Lions Corner: Mr Nixon to speak to Whitestone about this.

5.3 Tekapo Community Board Financial Report

The purpose of this report was to update the Tekapo Community Board regarding the financial performance of the Tekapo Community as a whole.

Rubbish bin costs were noted. Problems with the large rubbish bin have continued. Awaiting parts to fix it. Whitestone have done a good job of cleaning up the rubbish.

The acting chairperson asked for Church of the Good Shepherd expenses to be listed separately on the accounts.

Mr Nixon provided figures on infringement notices for freedom camping. These fines are often not being paid. Discussion took place on freedom camping on Ecan, LINZ and private land, and enforcement issues. This is a national problem. The chief executive encouraged the board to make a submission to the tourism strategy currently out for consultation at MBIE.govt.nz.

The freedom camping bylaw is up for review this year.

5.4 Correspondence - Email from Valentina Alvarez

The acting chairperson noted that the local user rate for hall hire was only $20, as opposed to the full rate of $40 an hour. Ms Alvarez lived in Tekapo and was therefore eligible for the local rate.

Mr Nixon questioned whether the classes were being run as a community service or a commercial operation. He reminded the board of the need to be consistent. Discussion took place on the need to bring in money to meet the costs of the hall.

Committee Resolution TKCB/2019/133

Moved: Mr Steve Howes

Seconded: Ms Caroll Simcox

That Valentina Alvarez be offered the hall hire local rate of $20 per hour.

Carried

5.5 General Business and Information Updates

Dog Park: Mr Nixon suggested talking to the Friends of the Regional Park about this.

Stile: Mr Nixon has spoken to DOC about a proposed stile positioned at the back fence-line of the walkway/easement between Lot 95 & Lot 96 Mistake Drive. They were not keen on developing a formal track but happy to consider some signage at the track intersection on Cowans Hill directing people to a short cut down the hill. Signage for the unmarked walkways in the Lochinver subdivision was requested. Discussion took place on whether a stile would be needed and the community board agreed to erect one. They passed a resolution noted below.

Childrens Playground Surface: The acting chairperson circulated photos showing an alternative choice of surface. These are attached to these minutes. She said the current surface of shingle was not suitable and complaints had been received. Mr Nixon said a rubber surface would be appropriate in a permanent setting, but the playground may be changed in the future to make way for a road. He also noted the cost would be about $200,000 and there was only $90,000 left to spend.

The chief executive explained the process to increase the level of service on playground materials and how this would impact all playgrounds in the district and the rates. The community board agreed to wait until the area and the road were fully planned before addressing the playground surface.

Lakeside Drive sign: There is a no camping sign that has been covered with stickers. Mr Nixon to investigate this.

Old tables on the village green: These need a new home.

Suggestion of painted walking signs on the ground to help people find the walkways.

Committee Resolution TKCB/2019/134

Moved: Mrs Lyn Martin

Seconded: Ms Caroll Simcox

That the Tekapo Community Board erects a simple stile for safety at the back fence-line of the walkway/easement between Lot 95 and Lot 96 Mistake Drive, and cleans up the walkway so its fully accessible.

Carried

Attachments

1 Playground photos

5.6 Ward Members Report/ Report from Members of the Board

Cr Armstrong noted the Tekapo walk-around of councillors was well received and probably should be done annually. Councillors noticed how many things had not been completed. One of the goals this year was to get things flowing.

The chief executive updated the community board on the organisation review process.

Steve Howes said the school was looking for funding for a swimming pool and would come to a future meeting.

Lyn Martin updated the board on Bright Stars and Tekapo Promotions.

5.7 Minutes from Other Community Boards

The minutes from other community boards were noted.

The Meeting closed at 5.56pm.

The minutes of this meeting were confirmed at the Tekapo Community Board Meeting held on 13 March 2019.

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CHAIRPERSON

Fairlie Community Board Meeting Minutes 31 January 2019

MINUTES

Fairlie Community Board Meeting

31 January 2019

MINUTES OF Mackenzie District Council
Fairlie Community Board Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 31 January 2019 AT 4.30pm

PRESENT: Mr Les Blacklock (Chairperson), Ms Carolyn Coakley (Community Board Member), Mrs Pauline Jackson (Community Board Member), Mr Damon Smith (Community Board Member)

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Garth Nixon (Group manager Community Facilities), Karina Morrow (Group Manager Regulations), Charlotte Borrell (Committee Administrator), Arlene Goss (Committee Administrator), Anne Thomson (Fairlie Heartlands)

1 Opening

The chairman welcomed everyone and opened the meeting.

2 Apology

Committee Recommendation

Moved: Ms Carolyn Coakley

Seconded: Mr Les Blacklock (Chairperson)

That the apology received from Mayor Graham Smith be accepted and leave of absence granted.

3 Public Forum

Anne Thomson (from Fairlie Heartlands) brought a number of matters to the attention of the board. These included:

· The new cemetery pathway

· Rubbish/recycling bins and their signage.

· Reconsider the 2009 parking plan, especially in relation to Talbot Street

· Cigarette butt receptacles at public toilets

· Yellow crossing strip lifting off road on Main Street

· Rubbish needing to be picked up more often in the town centre

· Mackenzie Community Centre Hand rails required, removal of cigarette butt receptacle in courtyard

· Village green signage around dogs and no smoking area.

Otherwise the town is looking lovely.

Anne Thomson left the meeting 4.39pm

A copy of her letter is attached to these minutes.

Attachments

1 Anne Thomson Letter Fairlie Community Board Meeting 31-1-19

3 Declarations Of Interest

There were no declarations of interest.

4 Reports

5.1 Minutes of Fairlie Community Board Meeting - 6 December 2018

Committee Resolution FCB/2019/99

Moved: Mrs Pauline Jackson

Seconded: Ms Carolyn Coakley

1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 6 December 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Fairlie Community Board Matters Under Action

Village Green Bins - Mr Garth Nixon stated the labels on the bins in the Village Green need refreshing for rubbish, recycling. Twizel have new bins. Fairlie could look at those in future. Council needs to look at litter as a whole, how much do we do and make a plan for the future. Add to matters under action.

The Chief Executive suggested that the board make a resolution asking Council to investigate the litter problem. No resolution was passed.

Dog signs on Village Green - The Board would like dog signs up on village green as soon as possible. It is currently a leash only area but the bylaw is up for review this year, changes can be made then.

Mobile Traders - The board discussed a mobile traders workshop with Mrs Morrow. This would be held before the next board meeting.

Frisbee Golf Course - Ongoing

Walkway to Cemetery - Mr Nixon said Whitestone will be doing this at the end of February.

Footpath from public toilet along Main Street to the carpark - Mr Nixon is costing paving for the path as opposed to concrete to which oak tree roots would cause future issues. The Community Board would like this in before bad weather.

Hexagonal seat – Mr Nixon to progress this.

Extension of the Village Green playground – The Board is considering squaring it up, adding more equipment in consultation with local families. Mr Nixon to cost some items for the board, he will provide some options the board can pass on to the public. He suggested the board may be able to apply for funding up to 20K for the playground.

5.2.1 General Business

The Board discussed Anne’s comments regarding necessity of the pathway to the cemetery. They are happy with that path being created.

Grey St parking. This has created a bus lane and additional car parks. The council completed what was viable at time. The board would like to revisit the plan. It was suggested paid toilets for the buses as that’s all they stop in Fairlie for. Mr Nixon stated pay toilets are a council decision, but parking is something for the community board to look at. Mr Nixon will the get plan out so the board can look at it.

The board asked if Whitestone are completing the same amount of street cleaning as previously? Mr Nixon clarified the contract does not include streets, and he will investigate and inform the Board what is covered in the contract.

Yellow crossing strip lifting off road on Main Street. Mr Nixon will pass information onto NZTA.

Making the Village Green non-smoking was queried by the board. Smokefree NZ want open spaces smoke free from councils. Enforcing this would need a bylaw.

Mr Nixon stated Mackenzie Community Centre handrails will be replaced. It is being completed in the operational maintenance of the community centre.

Additional Village Green signage needed. Playground signage, smoking, rubbish, dogs must be leashed. Mr Nixon to arrange signs to be put up.

The Chief Executive thanked the community board for contributing to the organisational review. She explained the process and timeline moving forward. The board said they appreciated being involved.

5.3 Fairlie Community Board Financial Report

For the Fairlie Community Board to note the financial performance of the Fairlie Community as a whole.

Committee Resolution FCB/2019/100

Moved: Mr Damon Smith

Seconded: Ms Carolyn Coakley

1. That the report be received.

Carried

5.4 Ward Members Report/ Report From Members of the Board

There was no ward members report.

5.5 Minutes from Other Community Boards

The minutes were noted.

The Meeting closed at 5.20pm.

The minutes of this meeting were confirmed at the Fairlie Community Board Meeting held on 14 March 2019.

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CHAIRPERSON

Mackenzie Forestry Board Meeting Minutes 28 February 2019

MINUTES

Mackenzie Forestry Board Meeting

28 February 2019

MINUTES OF Mackenzie District Council
Mackenzie Forestry Board Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 28 February 2019 AT 8.30am

PRESENT: Mayor Graham Smith (Mayor), Cr Stuart Barwood (Councillor), Cr Chris Clarke (Councillor), Cr Anne Munro (Councillor)

IN ATTENDANCE: Paul Morris (Group Manager Finance), Terry O’Neill, by phone (District Forester), Charlotte Borrell (Committee Administrator).

1 Opening

The Mayor welcomed everyone and opened the meeting.

2 Apologies

Kevin O’Neil (Forestry Manager)

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 Reports

5.1 Minutes of Forestry Committee Meeting - 20 November 2018

Cr Munro noted that it was Cr Barwood that was water tabling at foxes peak not herself. The minutes are updated to show this correction.

Committee Resolution MFB/2019/48

Moved: Cr Chris Clarke

Seconded: Cr Anne Munro

1. That the Minutes of the Forestry Committee Meeting held on Tuesday 20 November 2018 be received and adopted as a true and accurate record of the meeting with the above correction.

Carried

5.2 Forestry Board Financial Report to June 2018

Purpose of Report

The Financial Report for the Mackenzie Forestry Board for the period ending December 2018.

Paul Morris (Group Manager Finance) spoke to the report. The Mayor queried insurance and rates not budgeted for. Mr Morris said it is an error and will be corrected.

The committee discussed the costings of tree purchases, planting and spraying and the percentage likely to make it to maturity.

The Mayor noted the council did well out of the harvesting and have also come out with a better species as a replacement.

Committee Resolution MFB/2019/49

Moved: Cr Stuart Barwood

Seconded: Cr Chris Clarke

1. That the report be received and information noted.

Carried

5.3 FORESTRY MANAGER'S REPORT

The Committee commended Kevin O’Neil on his work.

Committee Resolution MFB/2019/50

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

That the information be noted.

Carried

5.4 GENERAL BUSINESS

Harvesting: Terry O’Neill identified the Douglas Fir adjacent to the areas in his report are a year older but don’t have same urgency as the creek is not running through there. It is on the long term plan for harvesting. The Woodburn Douglas Fir will be coming on line and will give a more consistent flow of Douglas Fir. The loggers will start around April/May and have it cleaned up by the end of financial year.

Wilding trees: Pukaki still an issue and there is budget set aside for this. This land is part of the land swap. Spraying the perimeter and chipping the trees may be a more cost effective option.

Simons Hill: There was discussion around how the self-growing Muricata trees could be dealt with. Mr O’Neill will get contractors in to pull/cut larger trees. The trees need to be large enough to remove them all but it becomes more expensive when they are much larger. This is a preferred option to spraying as that can risk overspray onto the crop trees.

The committee agreed Kevin O’Neil will to provide updates and options regarding the Simons Pass Muricata at the next Forestry Committee meeting.

There was discussion around property owner Dan Davies who has approx. 2ha of his land which was planted in trees by the council due to boundary lines not being clear. Mr Davies is happy for the trees to remain on that land. It was agreed Paul Morris would write this letter to Mr Davies to formalise this.

Committee Resolution MFB/2019/51

Moved: Cr Stuart Barwood

Seconded: Cr Anne Munro

1. That the information be noted.

2. That the Group Manager Finance write to Mr Dan Davis to formalise a lease for land currently owned by Mr Davis, planted in Council trees. The committee also instructed the Mayor to contact Mr Davis to confirm the current situation and Councils proposal before the letter is sent.

Carried

6 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution MFB/2019/52

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Mackenzie Basin Harvesting and Log Sales	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Committee Resolution MFB/2019/53

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

That Council moves out of Closed Council into Open Council.

Carried

The Meeting closed at 9.18am.

The minutes of this meeting were confirmed at the Mackenzie Forestry Board Meeting held on 21 May 2019.

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CHAIRPERSON

Finance Committee Meeting Minutes 28 February 2019

MINUTES

Finance Committee Meeting

28 February 2019

MINUTES OF Mackenzie District Council
Finance Committee Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 28 February 2019 AT 9.30am Following Forestry

PRESENT: Mayor Graham Smith (Mayor), Cr Russell Armstrong (Councillor), Cr Stuart Barwood (Councillor), Cr Chris Clarke (Councillor), Cr Paul Hannagan (Councillor), Cr James Leslie (Deputy Mayor), Cr Anne Munro (Councillor)

IN ATTENDANCE: Paul Morris (Group Manager Finance), Charlotte Borrell (Committee Administrator)

1 Opening

The mayor opened the meeting

2 Apologies

Suzette van Aswegen (Chief Executive)

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 Reports

5.1 Minutes of Finance Committee Meeting - 20 November 2018

Committee Resolution FIN/2019/96

Moved: Cr Stuart Barwood

Seconded: Cr Russell Armstrong

1. That the Minutes of the Finance Committee Meeting held on Tuesday 20 November 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Council Financial Report

Purpose of Report

The Financial reports for Council for the period ending December 2018.

Paul Morris (Group Manager Finance) spoke to the report. There was discussion around how asset acquisition and expenditure occur during the year and how it shows in the financial books at year end.

Mr Morris clarified how grants work and how work is completed by Council before grant money is received. The Church of Good Shepherd will be managed like this.

In response to a query about current Council land sales Mr Morris updated the committee.

Committee Resolution FIN/2019/97

Moved: Cr Chris Clarke

Seconded: Cr Anne Munro

1. That the reports be received and information noted.

Carried

6 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Asset Valuations	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Committee Resolution FIN/2019/98

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

That Council moves out of Closed Council into Open Council.

Carried

The Meeting closed at 10.16am.

The minutes of this meeting were confirmed at the Finance Committee Meeting held on 9 April 2019.

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CHAIRPERSON

Planning and Regulations Committee Meeting Minutes 28 February 2019

MINUTES

Planning and Regulations Committee Meeting

28 February 2019

MINUTES OF Mackenzie District Council
Planning and Regulations Committee Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 28 February 2019 AT 11.45AM Following Asset and Services

PRESENT: Cr Anne Munro (Councillor), Cr Russell Armstrong (Councillor), Cr Stuart Barwood (Councillor), Cr Chris Clarke (Councillor), Cr Paul Hannagan (Councillor), Cr James Leslie (Deputy Mayor), Mayor Graham Smith (Mayor)

IN ATTENDANCE: Toni Morrison (Group Manager Projects and Administration), Phill Mackay (Emergency Management Officer), Charlotte Borrell (Committee Administrator)

1 Opening

Cr Munro opened the meeting at 11.45am

2 Apologies

Suzette van Aswegen (Chief Executive), Karina Morrow (Group Manager Regulations)

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 Reports

5.1 Minutes of Planning and Regulations Committee Meeting - 20 November 2018

Committee Resolution PRC/2019/71

Moved: Cr Stuart Barwood

Seconded: Cr Chris Clarke

1. That the Minutes of the Planning and Regulations Committee Meeting held on Tuesday 20 November 2018 be received and adopted as a true and accurate record of the meeting.

Carried

5.2 Civil Defence and Emergency Management Officers Report

Staff Recommendations

That the information be noted.

5.3 Mayoral Emergency Relief Fund Policy and Procedures

Purpose of Report

For Council to endorse the Mayoral Emergency Relief Fund Policy.

Cr Clarke complimented the report and the work Katherine Hill has done.

This is a policy to handle donated funds. There is a definite need to have a policy to handle these funds. A council donation would be an unfunded expenditure item. The committee discussed the definition of “business”. Phill Mackay confirmed that it can be amended, and it is flexible when we open the fund to specify what people are donating to.

Committee Resolution PRC/2019/72

Moved: Cr Paul Hannagan

Seconded: Cr Russell Armstrong

1. That the report be received.

Carried

Committee Resolution PRC/2019/73

Moved: Cr Stuart Barwood

Seconded: Cr Paul Hannagan

2. That the Committee endorse the Mayoral Emergency Relief Fund Policy.

Carried

5.4 Twizel Community Resilience Plan

The committee complimented Phill Mackay and Katherine Hill on their work.

Mr Mackay requested that the Mayor or Chair could make a statement to the media after this meeting. There will be a roadshow in the district that this plan will be publicised at.

Mr Mackay left the meeting to attend a fire alarm at 11.58am

The risk of inundation at the Pukaki Airport was discussed. Should there be a warning system for residents? Toni Morrison recommended a solution would be something set up for civil defence warning purpose. The investment required for risk of inundation is very high. The best option would be to educate and prepare the community. Pukaki Airport have employed a supervisor and a trailer is being set up with emergency equipment for first response.

Staff Recommendations

That the information be noted.

5.5 Mackenzie Alignment update

The Mayor has received feedback that the alignment group is operating as it should be.

Committee Resolution PRC/2019/74

Moved: Cr Chris Clarke

Seconded: Cr Russell Armstrong

That the report be received.

Carried

The Meeting closed at 12.07pm.

The minutes of this meeting were confirmed at the Planning and Regulations Committee Meeting held on 9 April 2019.

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CHAIRPERSON

Assets and Services Committee Meeting Minutes 28 February 2019

MINUTES

Assets and Services Committee Meeting

28 February 2019

MINUTES OF Mackenzie District Council
Assets and Services Committee Meeting
HELD AT THE Council Chambers, Fairlie
ON Thursday, 28 February 2019 at 10.24am Following Finance Committee meeting

PRESENT: Cr Barwood Stuart Barwood (Councillor), Cr Russell Armstrong (Councillor), Cr Chris Clarke (Councillor), Cr Paul Hannagan (Councillor), Cr James Leslie (Deputy Mayor), Cr Anne Munro (Councillor), Cr Graham Smith (Mayor)

IN ATTENDANCE: Bernie Haar (Group Manager Assets), Garth Nixon (Group Manager Community Facilities), Geoff Horler (Utilities Manager), Angie Taylor (Solid Waste Manager), Scott McKenzie (Roading Manager), Charlotte Borrell (Committee Administrator)

1 Opening

Cr Barwood opened the meeting at 10.24am.

2 Apologies

Suzette van Aswegen (Chief Executive)

3 Declarations Of Interest

There were no declarations of interest.

4 Visitors

There were no visitors.

5 REPORTS

5.1 Minutes of Assets and Services Committee Meeting - 20 November 2018

In response to a question about SCADA alert monitoring Geoff Horler explained the process and how alarms are acknowledged and dealt with. During the time it has been operating there have been only three incidences, the rest of the time the alert system has worked well. Mr Horler reassured the committee that a lot of people spend a lot of time ensuring smooth running through the district.

The committee discussed that FENZ are now responsible for monitoring fire risk on property, but have no additional funding to do this. Blackwatch (Timaru) handle this for Mackenzie district. Twizel rural firefighters have been educating residents in stages with locally focussed meetings. Cr Leslie would like Council members to be involved especially where there is council owned land in the local area.

Committee Resolution ASC/2019/79

Moved: Cr Chris Clarke

Seconded: Cr Anne Munro

1. That the Minutes of the Assets and Services Committee Meeting held on Tuesday 20 November 2018 be received and adopted a true and accurate record of the meeting.

Carried

5.2 ASSET MANAGERS MONTHLY REPORT

Bernie Haar spoke to the report.

Cr Hannagan left the meeting 10.34am.

The Mayor was happy to see the electricity costs under budget for the Twizel water. Geoff Horler explained this was contributed to by the generator being used one day a month during summer months to keep it in good working order for emergencies.

Cr Hannagan returned 10.36am. Mayor left the meeting 10.38am

Mr Horler updated the committee on the Twizel reservoir pump that is awaiting parts. He will inform the committee when the work has been completed.

Mayor returned 10.40am

Cr Armstrong left the meeting 10.42am

ROADING REPORT – SCOTT MACKENZIE

Cr Armstrong returned 10.44am

Scott McKenzie spoke to the report. He updated the committee on the grading and maintenance of gravel roads in the district. He spoke of investigation to source rotten rock, which is very expensive to transport from Albury, to a source somewhere closer to Twizel to assist with residents’ concerns of dusty roads.

The access track off Freda Du Faur Avenue to the lagoon and rowing course we look to formalise. Work is currently being done on an as needed basis.

North Street Bridge. Mr McKenzie is investigating solutions. Cr Barwood would like to see this progressed sooner rather than later as it is well utilised by the community.

There was discussion around charging for filling water tankers, and what options council could look at moving forward as this demand will increase in the future.

SOLID WASTE - ANGIE TAYLOR

Angie Taylor spoke to the report.

Mackenzie District Council is in the top twenty Councils for delivery of waste services. The committee congratulated Ms Taylor on her good work.

It was raised that Waimate has a waste compactor and how did that affect our waste costs as compacted waste would take less trucks to transport. The council currently pay per tonne currently, but when contract comes up we will look into how it is transported.

There was discussion around recycling, peak holiday time waste and recycling collections and businesses being responsible for commercial waste.

Committee Resolution ASC/2019/80 `

Moved: Cr Anne Munro

Seconded: Cr James Leslie

1. That the report be received.

2. That the information be noted.

Carried

5.3 Community Facilities Report Garth Nixon spoke to the report. The Church of the Good Shepherd progressing well. Planting is the next stage. There was discussion around the Tekapo compactor rubbish bin, it will be shifted to the south end shortly. It had an electrical fault, but it is going well now. The other Tekapo bin is working well and the repair costs are being met by the supplier. The Twizel bin is working well. In response to a query about donation boxes Mr Nixon stated the Fairlie donation boxes make a reasonable amount but Tekapo boxes don’t make as much. A number of the donation boxes on camping sites are doing really well. People are appreciating access to those areas and donating. There was discussion around freedom camping areas and Council planning for the future. It was noted that the CamperMate App is giving useful data and Mayors are supporting the App.
Committee Resolution ASC/2019/81 Moved: Cr Anne Munro Seconded: Cr Russell Armstrong That the information be noted. Carried
6 Public Excluded RESOLUTION TO EXCLUDE THE PUBLIC
Committee Resolution ASC/2019/82 Moved: Cr Chris Clarke Seconded: Cr Graham Smith That the public be excluded from the following parts of the proceedings of this meeting – discussion of confidential document included in Community Facility Managers Report. Carried

`Committee Resolution ASC/2019/83 Moved: Cr Paul Hannagan Seconded: Cr Russell Armstrong That Council moves out of Closed Council into Open Council. Carried

The Meeting closed at 11.44am.

The minutes of this meeting were confirmed at the Assets and Services Committee Meeting held on 9 April 2019.

...................................................

CHAIRPERSON

Ordinary Council Meeting Minutes 12 February 2019

MINUTES

Ordinary Council Meeting

12 February 2019

MINUTES OF Mackenzie District Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Fairlie
ON Tuesday, 12 February 2019 AT 9.30am

PRESENT: Mayor Graham Smith, Cr Russell Armstrong, Cr Anne Munro, Cr Stuart Barwood, Cr Chris Clarke, Cr Paul Hannagan

IN ATTENDANCE: Suzette van Aswegen (Chief Executive), Toni Morrison (Group Manager Projects and Administration), Charlotte Borrell (Committee Administrator), Mark Quinlivan (Fairfax Media)

1 Opening

The Mayor opened the meeting. He welcomed Charlotte Borrell as new Committee Administrator.

2 Apologies

An apology was received from Deputy Mayor James Leslie

3 Visitors

Presentation of the Mackenzie County Scholarship, Mackenzie Resident Category, to Will Pudney.

Members of the Dark Sky Reserve board, including chairman John Hearnshaw, Steve Butler, Bruce Mincham, Gavin Loxton, Alan Gilmore, Sally Jones and Margaret Austin.

4 Declarations Of Interest

Nil

5 Bereavements

The Mayor noted the following bereavements and a minutes’ silence was observed:

· Elaine Mary Watt, mother of Ruth Waters

· John George (Jack) Hutt

· Faye Margaret Greaves, sister of Joyce Allison

· Hugh McKenzie, husband of Marta McKenzie

· Rosa Helen Wreford, mother of David Wreford

· Brenda June Murphy, mother of Pam Murphy and Richard Murphy

· Johanne Edmonston, wife of Trevor

· Aileen Mary Ross, wife of the late Jack Ross

6 Mayor's Report

The Mayor tabled a Summary of the Mayoral Forum (see below). There was discussion about welcoming people to the Mackenzie District and whether we need to do more. It was noted that Heartlands do a great job of welcoming people to the district.

In regards to the NZTA proposal for a single lane wire rope barrier the members discussed concerns over side roads accessing the highway, agricultural vehicles getting on the highway, effects on the Rolleston Inland Port, and the resilience of the Rakaia bridge. Council is pushing for the double lane – or three lane option.

Cr Armstrong asked about Tekapo speed limit. Mayor updated Council that the NZTA can’t explain why it hasn’t happened yet. It is with NZTA and being followed up.

SUMMARY OF MAYORAL FORUM, CHRISTCHURCH 31 JANUARY & 1 FEBRUARY 2019

Thursday 31 January 2019

Canterbury Regional Transport Committee

Mayor Favel of Ashburton District Council invited Rodger Mascull, Director Medfab to speak on improved safety and connectivity on Christchurch and Ashburton roads. The proposed single lane wire rope barrier is going to slow traffic and will have the effect of stunting growth south. There is a call for a four laned highway or at least a 2+ 1 highway. The Rakaia Bridge is also of concern when resilience is concerned.

Both Jim Harland and David Scarlett of NZTA said NZTA is looking for some quick runs and safety is key. Reducing speed, having better crossings, rumble strips, guard rails, 5 star safety cars are needed. The need for priority lanes is being looked at.

The Government Policy Statement has been upgraded to allow through a targeted enhanced FAR to support high priority transport systems. This FAR rate is 75-80%. I have spoken to Scott McKenzie, Roading Manager about this and we are looking as to where it may be applicable to us. It may be in cycle ways. Timaru is looking into this targeted FAR rate for funding a new public transport system.

Working Dinner Meeting

The Working Dinner meeting re-affirmed the triennial agreement, its purpose and benefits. All Mayors support the united strength of Canterbury Mayors, in advocacy and a commitment to work together when collaboration is the best way to meet the future needs of communities including local infrastructure, local public services and the performance of regulatory functions.

It was agreed that the secretariat is to prepare a stocktake report on the current status for Canterbury across the wellbeing domains, conduct a stakeholder analysis and develop a process and time frame for this. This will reported to the Chief Executives Forum on 6 May and Mayoral Forum on 24 May.

Canterbury Mayoral Forum – 1 February 2019

Hugh Logan spoke on CWMS and about the need to achieve ambitious goal which are targeted areas relating to ecosystems and biodiversity, better water use, greater focus on urban issues addressing Ngai Tahu concerns and the need for resilience. I believe it is important that we get our OTOP plan across the line so it can be adopted as a plan by ECAN by 30 October.

If we don't meet the deadline we will be open to much more discussion and consultation. ECAN’s Plan change 5 pertaining to nutrients is now in place and will have an effect. I think it is important to recognize that there has been no further degradation of measured waterways in Canterbury.

The Mayoral Forum agreed to appoint 6 members to a Regional Climate Change Think Tank. With increasing direction on climate change from Central Government we need to be in a readied position to respond.

ChristchurchNZ tourism updated the Forum reporting on a strong and positive season. We had a presentation on the need to set up a regional film office. The need to attract film to Canterbury as Auckland and Wellington are at capacity. The call is for a more focused destination management and as a result ChristchurchNZ tourism is beginning to engage with other districts. Ashburton and Timaru District Councils are also looking to contract with ChristchurchNZ Tourism. It was raised at the Forum to look at the Canterbury Strategic Compliance for both territorial authorities and the RMA. We need to align policies and processes with each other. We need to have a professional development officer, we need to be resourced, we need education and a consistent message to public. We need regulation to protect our people and our environment as if we don't do it who will? We need a cross boundary cooperative model - Police or Guardians? What do you think?

Crown Infrastructure Partners - Reported that the roll out is going very well. More money is available. PGF funding is picking up costs in surge areas allowing more spend in other areas. UFB to meet 83% Canterbury's population and includes 30 new tourist sites and 63 new mobile towers. More priority on ski fields and tourist cycle ways as these are current black spots.

Civil Defence Emergency Management Meeting

Full support was given to the concept of fly in teams to be known as NZ-FIT. These teams will be made up of individuals whom can perform the role of controllers, can support CDEM groups to help manage emergencies irrespective of where they may occur in NZ. These trained people will be available at the request of the local controller and need to be able to add support.

We also had a briefing of the tsunami effect in the event of a Kermadec earthquake. A similar risk to AF8 in terms of timing with a 50% chance in the next 50 years. It will be major for coastal areas which will include Timaru if quake is over 8.5 magnitude. We are lucky that we don't have sea coast lines.

6.1 Mayoral Activity Report

Resolution 2019/4

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

That the report be received.

Carried

7 Public Excluded Reports

8 Reports

8.1 Chief Executive Officer's Activities Report

In response to a query the Chief Executive explained the HAIL acronym in reference to LGOIMAs: Hazardous Activities on Industrial Land. Group Manager Projects and Administration Toni Morrison clarified all requests for information must be processed under LGOIMA whether they are verbal, written or emailed requests.

Cr Hannagan requested more detail in future water supply reports. The Chief Executive said she would work to make the report cover wider matters than just water quality tests.

The Mayor noted building and resource consents are down on last year. Cr Clarke questioned if this could be due to lack of available land. The Chief Executive informed the council that inspections are picking up. The Mayor mentioned timeframes are being met which was pleasing.

Resolution 2019/5

Moved: Cr Russell Armstrong

Seconded: Cr Stuart Barwood

That the report be received.

Carried

8.2 Submission on Local Government Funding and Financing Issues Paper, Producivity Commission, November 2018

Purpose of Report

For the Council to authorise the Mayor to sign and lodge the Council’s submission on the Productivity Commission’s Local Government Funding and Financing Issues paper.

Toni Morrison spoke to the report and tabled a copy of the final submission.

Cr Barwood asked if it would be worth reinforcing the issue of non-ratable crown land. Mrs Morrison said the submission could be worded more strongly, and there will be more opportunity later in the year to submit on the commission’s draft report. Council felt the submission as worded was appropriate.

Attachments

1 Local Government Funding & Financing Productivity Commission Issues Paper, November 2018

Resolution 2019/6

Moved: Cr Anne Munro

Seconded: Cr Stuart Barwood

1. That the report be received.

1. Carried

Resolution 2019/7

Moved: Cr Anne Munro

Seconded: Cr Russell Armstrong

2. That the Council authorise the Mayor to sign and lodge the Council’s final submission on the Productivity Commission’s Local Government Funding and Financing Issues paper.

Carried

8.3 Report on Contracts

Resolution 2019/8

Moved: Cr Russell Armstrong

Seconded: Cr Chris Clarke

That the information be noted.

Carried

8.4 Common Seal and Authorised Signatures
PURPOSE Of Report To advise of the documents signed under the Common Seal from 12 December, 2018 to 30 January, 2019. There were no questions.
Resolution 2019/9 Moved: Cr Paul Hannagan Seconded: Cr Stuart Barwood That the following documents 889 to 892 be executed under the Common Seal of the Council: Carried
Date Sealed		Details
12/12/2018	Agreement for Sale and Purchase of Land, Tekapo	MDC sale to Genesis Energy	889
12/12/2018	Agreement for Harvesting and Sale of Forest Produce, Woodburn Forest	MDC and Forest Management Ltd	890
22/11/18	Registration of Encumbrance on Title, 3138 Lilybank Road.	MDC and Mt Gerald Station Ltd	891
30/1/19	Deed of Assignment of Lease, Lake Alexandrina Huts.	John Geoffrey Gilbert, Janet Elizabeth Gilbert, and Christopher John Stark (Departing Lessee), and John Geoffrey Gilbert, Janet Elizabeth Gilbert and H.C. Trustees 2017 Ltd (new lessee).	892

8.5 Mackenzie District Council Business Strategy 2018-2022

Purpose of Report

For Council to adopt the Business Strategy.

The Chief Executive spoke to the report. She pointed out that the costings are estimates only at this stage and will be finalised in the Annual Plan process. Council congratulated the Chief Executive on progress with the Business Strategy.

There was discussion around how best to share it with the community and what to include. Media releases, Facebook, Council website and hard copy flyers were suggested.

Resolution 2019/10

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

1. That the report be received.

Carried

Resolution 2019/11

Moved: Cr Stuart Barwood

Seconded: Cr Chris Clarke

2. That Council adopts the Business Strategy 2018-2022, as attached to the agenda.

3. That the Chief Executive aligns the organisation in accordance with the Business Strategy 2018-2022.

Carried

9 Community Board Recommendations

9.1 Minutes of Twizel Community Board Meeting - 3 December 2018

Cr Hannagan said Tanya Coles did a great job with the Christmas decorations in Twizel. He personally collected an additional $500 from shops around the town for donations. They were very happy to donate to a great cause.

Resolution 2019/12

Moved: Cr Anne Munro

Seconded: Cr Russell Armstrong

1. That the Minutes of the Twizel Community Board Meeting held on Monday 3 December 2018 be received.

2. That Council notes the following resolutions from the Twizel Community Board:

a) That the Twizel Community Board approves the grant request from Zac Baikie to the amount of $500.

b) That the Twizel Community Board approves a grant of $100 towards prizes for the annual prize-giving at Twizel Area School.

c) That the Twizel Community Board grants $400 to Tanya Coles, from the Mackenzie Community Development Project, towards the cost of Christmas decorations in Market Place.

Carried

9.2 Minutes of Tekapo Community Board Meeting - 5 December 2018

Resolution 2019/13

Moved: Cr Anne Munro

Seconded: Cr Russell Armstrong

1. That the Minutes of the Tekapo Community Board Meeting held on Wednesday 5 December 2018 be received.

2. That Council notes the following resolution from the Tekapo Community Board:

a) That the Tekapo Community Board asks Council staff to approach NZTA on its behalf with a request to seal some walkways/cycleways in Tekapo. The two priority areas are from Allan Street to Hamilton Drive, and Aorangi Cres along State Highway 8.

b) That the Tekapo Community Board asks that Lions Corner in Tekapo be handed over to Council for future care and maintenance.

Carried

9.3 Minutes of Fairlie Community Board Meeting - 6 December 2018

Resolution 2019/14

Moved: Cr Anne Munro

Seconded: Cr Russell Armstrong

1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 6 December 2018 be received.

Carried

10 Receive Committee Minutes

Nil

11 Confirm Council Minutes

11.1 Minutes of Council Meeting - 11 December 2018

Resolution 2019/15

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the Minutes of the Extraordinary Council Meeting held on Tuesday 11 December 2018 be received and confirmed as an accurate record of the meeting.

Carried

11.2 Minutes of Council Meeting - 15 January 2019

Resolution 2019/16

Moved: Cr Paul Hannagan

Seconded: Cr Stuart Barwood

1. That the Minutes of the Extraordinary Council Meeting held on Tuesday 15 January 2019 be received and confirmed as an accurate record of the meeting.

Carried

12 Adjournments

The meeting adjourned at 10.25am and Will Pudney, with his mother attending, was presented with the scholarship followed by morning tea with the Mayor and Council. Reconvened at 10.43am.

The meeting adjourned for the Dark Sky Reserve Board discussion and lunch at 11.36am and reconvened at 1.30pm.

13 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2019/17

Moved: Cr Anne Munro

Seconded: Cr Chris Clarke

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
13.1 - Land Opportunities	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.2 - Mackenzie County Scholarship Trust	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.3 - Land Dealings - Pukaki Ward	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.4 - Lease - Tekapo	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.5 - Minutes of Public Excluded Council Meeting - 11 December 2018	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.6 - Minutes of Public Excluded Council Meeting - 15 January 2019	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Resolution 2019/18

Moved: Cr Russell Armstrong

Seconded: Cr Anne Munro

That Council moves out of Closed Council into Open Council.

Carried

The Meeting closed at 1.47pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 March 2019.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda 26 March 2019

13 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
13.1 - Mackenzie Alignment - Mackenzie Basin Planning Gap Analysis Report	s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.2 - Domain Road Eastern Bus Park	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.3 - Tender Negotiations	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.4 - Minutes of Public Excluded Council Meeting - 28 February 2019	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.5 - Minutes of Public Excluded Forestry Committee Meeting - 28 February 2019	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.6 - Minutes of Public Excluded Finance Committee Meeting - 28 February 2019	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.7 - Minutes of Public Excluded Assets and Services Committee Meeting - 28 February 2019	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7