Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda 13 August 2019

8 Reports

8.1 Chief Executive Officer's Activities Report

File Reference: NA

Attachments: Nil

Recommendations

That the report be received.

Activities

Stuart Grant has been Acting CEO since 22 July 2019 until Suzette’s return to office on 26 August 2019.

In June, Suzette attended the SOLGM Future Workforce Forum and Rural Provincial meeting in Wellington. Suzette also joined Mayor Graham at the Dark Sky Forum in Tekapo and we look forward to continue working with our industry and government partners to progress tourism initiatives in our region.

We also hosted our various partners in the Destination Mackenzie project in the District. Following a bus tour, a Darksky show and dinner, the Governance Group met to discuss and agree progress so far. A further Workshop with agency staff is scheduled for 19 August where agencies will share their visions for the Mackenzie region. With the Chair, Tony Shaw now appointed, a procurement process for appointment of a Project Manager will begin shortly.

Council hosted John Eatwell at a Leaders Coach session in early July, as part of our restructuring efforts. The Executive and Senior Leadership teams (2^nd and 3^rd tier managers) found the team building and strategic goal setting sessions quite useful for planning their work programmes for the year ahead to align with Council’s strategic goals and KPIs.

The Executive Team and Suzette met with Aoraki Environmental Consultancy in our ongoing stakeholder engagement efforts with the Rūnanga. We are hopeful of fostering a strong and positive relationship with our iwi partners, including representation on the Destination Mackenzie Governance Group.

CORPORATE WORK ITEMS

New Staff Appointments:

§ Pieter Albertyn - Administration Support Officer, Planning. Pieter started in the role 22 July 2019.

§ Darren Brown – Information and Engagement Manager. Darren is due to commence 12 August 2019.

Recruitment Update:

§ Governance Advisor, Fairlie based - role is currently being advertised however we have a Temp from Stafford Personnel filling the role until a permanent appointment is made.

§ Senior Planner, Fairlie based – preferred candidate declined our offer of employment. Role to be advertised once advert and position description has been finalised.

§ Resource Management Planner, Fairlie based – preferred candidate identified and reference checks underway.

§ Communications Advisor, Fairlie based – potential candidate identified and some ongoing discussions being held. If not successful then role will be advertised in the next week or so.

§ Executive Advisor to CEO and Mayor, Fairlie based – role currently being advertised on the MDC website and Local Government websites. Currently have a temporary staff member from Hudson recruitment filling the role until a permanent appointment has been made.

The first part of the MDC Performance Management framework has been signed off at the Executive Team level and will be released for all staff to get involved over the next week or so. The new Performance review process is a cornerstone to help foster our culture based on achieving outcomes not just getting work done. This will feed into our Values, Position Descriptions, Recruitment & Selection policy and strategy as well as our Code of Conduct when finalised.

Water Supplies

There has been 2 boil water notices only since last Council meeting.

Civil Defence

There have been no Civil Defence incidents since the last Council meeting.

Health, Safety & Wellbeing

The Health, Safety & Wellbeing (HS&W) Committee has been reactivated and nominations have been called for. An overarching HS&W Plan has been drafted and will be workshopped by the new HS&W Committee at the end of August.

Local Government Official Information Meeting Act (LGOIMA) Requests

The following LGOIMA requests were received since the Council meeting:

Date Received	From Whom	Nature of Request
04/06/2019	Luke Lockwood	Name of camping ground bay in Tekapo
13/06/2019	Luke Redward, Taxpayers Union	Stakeholder Strategies - David Cunliffe
14/06/2019	Warren Fitzgerald, Student, Vic Uni	Landfill and Recycling Data
17/06/2019	Emma Hatton, Radio NZ	Earthquake Prone Buildings
18/06/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Glenire Farm, School Road
18/06/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Hamilton Road, Fairlie
24/06/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Max Smith Dr & Temple Dr
24/06/2019	Robert Holland, RWDesign	Information on House at Glentanner Station
28/06/2019	Charlotte Honeywill, Milward Finlay Lobb	HAIL Report - Monument Road
08/07/2019	Philippa Jones	Water Restrictions Over Past 50 Years
08/07/2019	Jessica Bould, Tokin & Taylor	Resource Consents for Opuha Dam
16/07/2019	Joanne Holden, Stuff	Bees kept in residential areas
22/07/2019	Katie Scotcher, Radio NZ	Mayor's visit to China in last 5 years
24/07/2019	David Woodward	Infringement Notices

Meetings and Events

Recent meetings and events of note attended since the last Council meeting on 18 June 2019 include:

June 2019

· Destination Mackenzie Working Group, 19 June

· Inflite Presentation, Pukaki Airport, 20 June

· Destination Mackenzie Dark Sky Forum, 21 June

July 2019

· Trevor Edmonston, Builder, 25 June

· Stellar Library, 25 June

· John Eatwell, 28 June

· Ngai Tahu Earth & Sky opening, 1 July

· Destination Mackenzie Working Group, 3 July

· Winnie Wang, 5 July

· Drylands Heritage Group, 10 July

· Glenn Campbell, 11 July

· Alpine Energy Shareholders, 11 July

· Phil Brownie, Church of Good Shepherd Redevelopment Project, 16 July

· Dave Gaskin, Area Commander NZ Police, 19 July

Acting CEO

July 2019

· Tineaka Mearns DOC, 24 July

· Destination Mackenzie tour, 25 July

· Murray Weakley, Anthony Harper, 29 July

· Candidate Information Evening Twizel, 29 July

· Candidate Information Evening Fairlie, 30 July

· Candidate Information Evening Lake Tekapo, 31 July

· Tekapo Community Board, 31 July

· Fairlie Community Board, 1 August

Complaints/Service Requests for June and July 2019

From 1 June to 31 July, 76 service requests were received from residents or visitors throughout the district. Of these, 60 have been completed and closed off, and the remaining 16 have been initially inspected and the essential issues dealt with.

Resource Consents

1 June-31 July 2019

Number of building consents applications received:

· 72 new consents applications

· 9 applications for amendments to existing consents

· Total of 81 Building consent applications received

· Total value $24, 250, 879 not including amendments ($24,833,979 including amendments).

Building Consents

Number of Building Consent applications issued: 46

SUZETTE VAN ASWEGEN

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

8.2 Mackenzie District Entry Branding Signs

File Reference: NA

Author: Simon Mackenzie, General Manager Operations

Authoriser: Stuart Grant, Acting General Manager Corporate Services

Attachments: Nil

Council Role:

☐ Advocacy	When Council or Committee advocates on its own behalf or on behalf of its community to another level of government/body/agency.
☒ Executive	The substantial direction setting and oversight role of the Council or Committee e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.
☐ Legislative	Includes adopting District Plans and plan changes, bylaws and policies.
☐ Review	When Council or Committee reviews decisions made by officers.
☐ Quasi-judicial	When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice, e.g. resource consent or planning applications or objections, consents or other permits/licences (e.g. under Health Act, Dog Control Act) and other decisions that may be appealable to the Court including the Environment Court.
☐ Not applicable	(Not applicable to Community Boards).

Purpose of Report

Christchurch NZ have been scoping implementing the Mackenzie Region star branding in addition to the existing MDC Crest, and have presented a model of this and manufacturing pricing at the Council workshops in June and July. They have now obtained installation pricing & recommend proceeding, and staff have included an estimate for tree removal at Cave.

Staff Recommendations

1. That the report be received.

2. Defer the project & budget in the 2021-31 LTP

Background

Manufacture 3 stainless steel star signs - $18,177.42

Installation/mounting - $7,689.20

Provision for tree removal (Cave) - $1,000

TOTAL - $26,866.62 EXCL. GST

Options:

(A) Do nothing

(B) Proceed with the unbudgeted project estimated at $26,866.62 in 2019/20

(D) Defer the project & budget in the 2021-31 LTP

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

8.3 Updated Policies for Approval

File Reference: NA

Author: Tim Mulcock, Transition Manager

Authoriser: Stuart Grant, Acting General Manager Corporate Services

Attachments: 1. Fraud Policy DRAFT 20190726 ⇩

2. Protected Disclosures Policy DRAFT 20190725 ⇩

3. Conflict of Interest Policy 20190724 ⇩

4. Mackenzie District Council Elected Members Interest Register 20190722 ⇩

5. Mackenzie District Council Staff Interest Register 20190729 ⇩

6. Procurement Policy DRAFT 20190801 ⇩

Council Role:

☐ Advocacy	When Council or Committee advocates on its own behalf or on behalf of its community to another level of government/body/agency.
☐ Executive	The substantial direction setting and oversight role of the Council or Committee e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.
☒ Legislative	Includes adopting District Plans and plan changes, bylaws and policies.
☐ Review	When Council or Committee reviews decisions made by officers.
☐ Quasi-judicial	When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice, e.g. resource consent or planning applications or objections, consents or other permits/licences (e.g. under Health Act, Dog Control Act) and other decisions that may be appealable to the Court including the Environment Court.
☐ Not applicable	(Not applicable to Community Boards).

Purpose of Report

As part of implementing recommendations in the Audit New Zealand Interim Audit Report several policies have been updated and created. These are presented to Council for approval.

Staff Recommendations

1. That the report be received.

2. That these policies be approved

Background

The following policies have been updated and drafted, and priorly accepted by the Executive Team.

· Fraud Policy

· Disclosures Protection Policy

· Conflict of Interest Policy

o Elected Members Interest Register

o Management Staff Interests Register

· Procurement Policy

Policy Status

These policies are in draft, submitted to Council for approval.

Considerations

Fraud Policy: The policy has been largely revised to better meet the wider requirements of a local authority to manage fraudulent activity. The policy now also addresses the Auditors requirement to clearly state that all instances of suspected or actual fraud are to be advised to the auditors.

Protected Disclosures Policy: This is a new policy, it aligns with the Fraud Policy and meets the requirements of the Protected Disclosures Act 2000 (the “Act”).

Conflict of Interest Policy: This policy has had minor revision to recognise the requirement to have an Interests Register for senior management staff (Executive Team).

Elected Members Register: This has been revised as advised by the Auditor:

· To include the nature of interest; and

· To identify whether the interest is pecuniary, non-pecuniary, actual, potential, or may be perceived.

Management Staff Interests Register: This is a new register to meet the Auditor advice to establish an interest register for key management personnel.

Procurement Policy: This is a new policy and has been approved by the Executive Team. This meets the requirements of the Auditor.

Conclusion

It is recommended that the Council approve these policies.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

8.4 Canterbury Water Management Strategy - Fit For The Future Project

File Reference: LF

Author: Suzette van Aswegen, Chief Executive Officer

Authoriser: Suzette van Aswegen, Chief Executive Officer

Attachments: Nil

Staff Recommendations

That Council note the recommendations of Canterbury Mayoral Forum resolved on 24 May 2019 on the Canterbury Water Management Strategy - Fit for Future Project, in particular to:

1. Note that the Canterbury Mayoral Forum has approved CWMS goals for 2025 and 2030.

2. Note that the Canterbury Mayoral Forum has asked Environment Canterbury to work with territorial authorities, Ngāi Tahu, industry and community partners to develop a regional work programme, with an implementation plan and monitoring framework to deliver the goals.

3. Note that implementation to deliver the goals will have resource implications that councils will need to consider in adopting annual plans for 2020/21 and long-term plans for 2021–31.

KEY POINTS

1. The Canterbury Water Management Strategy (CWMS) - Fit for Future project developed 2025 and 2030 goals and advice to the Mayoral Forum on implementation.

2. With the goals finalised, there is more work to do to engage partners in the development of a Regional Work Programme and to address key strategic matters.

3. All councils have been asked to formally note the decisions of the Canterbury Mayoral Forum.

BACKGROUND

4. The CWMS - Fit for the Future project was started in June 2018. The purpose of the project was to:

a) develop 2025 and 2030 goals for the ten target areas of the CWMS; and

b) provide advice to the Mayoral Forum on what is needed to support delivery of the strategy.

5. The CWMS Regional Committee was tasked by the Canterbury Mayoral Forum to lead the development of advice on these matters, supported by a Goals Working Group and six Task Groups representing a range of interests and perspectives.

6. Two rounds of engagement with Zone Committees, rūnanga, community groups, sector groups, district health boards, central government, industry and other stakeholders were completed, as well as engagement with a youth focus group.

7. Environment Canterbury acted as project manager, providing analytical and logistical support, managing stakeholder engagement, and working with a project steering group of territorial authorities.

8. Final advice was taken to the Canterbury Mayoral Forum on 24 May 2019. At that meeting the Mayoral Forum resolved;

That the Canterbury Mayoral Forum:

1) note that the Chief Executives Forum endorses the Regional Committee’s recommendations on proposed CWMS goals for 2025 and 2030.

2) approve the proposed CWMS goals for 2025 and 2030.

3) agree that Environment Canterbury work with territorial authorities, Ngāi Tahu, industry and community partners to develop a regional work programme, with an implementation plan and monitoring framework to deliver the goals, and report progress to the Mayoral Forum by February 2020.

4) request member councils to:

· note that the Canterbury Mayoral Forum has approved CWMS goals for 2025 and 2030

· note that the Canterbury Mayoral Forum has asked Environment Canterbury to work with territorial authorities, Ngāi Tahu, industry and community partners to develop a regional work programme, with an implementation plan and monitoring framework to deliver the goals

· note that implementation to deliver the goals will have resource implications that councils will need to consider in adopting annual plans for 2020/21 and long-term plans for 2021–31

5) invite Mayors Damon Odey, Sam Broughton and Winton Dalley to lead public communications about Canterbury Mayoral Forum decisions on the goals following the meeting on 24 May 2019.

Project Outcomes

9. The CWMS - Fit for Future project has concluded with 3 major outputs:

1. The final set of proposed CWMS goals for 2025 and 2030.

2. The beginnings of a Regional Work Programme (RWP) has emerged from the project.

3. A set of four Strategic Implementation Matters to be addressed alongside the Regional Work Programme including:

· effective mechanisms for leadership and accountability

· adequate resourcing and funding

· regular monitoring, reporting and review of progress

· a broad base of understanding and support for the CWMS.

10. Each of these Project Outcomes is outlined here:

Project Outcome 1: Draft Goals for 2025 and 2030

11. The final set of proposed CWMS goals for 2025 and 2030 has been agreed. An overview of the proposed direction of the goals for each of the ten CWMS target areas is set out in the following table:

Target area	Comment on proposed goals for 2025 and 2030
Environmental limits	Goals largely maintain the direction set in 2010 – with emphasis on review of limits and attention to how these will be achieved
Ecosystem health and biodiversity	Ambitious new goals are proposed to prompt change in this area
Natural character of braided rivers	Ambitious new goals are proposed to prompt change in this area
Kaitiakitanga	Goals represent a move away from process objectives, with a greater focus on desired outcomes
Drinking water	Goals are a mix of maintaining direction set in 2010 and a new goal relating to untreated community drinking water supplies
Recreational and amenity opportunities	Goals largely maintain the direction set in 2010, with inclusion of new goals relating to recreational water quality
Water-use efficiency	Goals largely maintain the direction set in 2010
Irrigated land area	Shift in emphasis, with more focus on reliable and efficient use of water than on irrigated land area (for which an indicative target was set for 2040)
Energy security and efficiency	Goals largely maintain the direction set in 2010
Indicators of regional and national economies	A range of more measurable goals is proposed to better reflect the links between water and economic resilience and incorporate externalities.

Project Outcome 2: Draft Work Programme

12. The beginnings of a Regional Work Programme provides a high-level view of what action is needed to progress the goals, subject to further discussion with contributing organisations.

13. The emerging Regional Work Programme includes a strong emphasis on the kaitiakitanga and ecosystem health and biodiversity target areas.

14. Further conversations with individual organisations will be required to agree the Regional Work Programme, confirm responsible agencies, fully scope and cost each area of work, and secure the necessary resources and funding (for example, through long-term plan processes). Consideration is also needed on how different elements of the Regional Work Programme might be prioritised, and how strategic implementation matters can be integrated.

15. The Regional Work Programme will continue to evolve over time and be aligned to relevant policy or legislative changes at the national level such as the Three Waters Review and changes to the National Policy Statement for Freshwater Management.

16. Environment Canterbury is willing to work with territorial authorities, Ngāi Tahu and key industry and community partners to develop the Regional Work Programme and an implementation plan. Further advice and a progress report be provided to the Mayoral Forum by February 2020.

Project Outcome 3: Strategic Implementation Matters

17. The Regional Committee considers that successful implementation of the CWMS requires attention across four Strategic Implementation Matters. In summary these are;

1) Leadership and accountability – The Mayoral Forum plays a key role in championing the CWMS and maintaining oversight of the strategy, supported by partners delivering on specific work programmes. Looking ahead to the next ten years, it will be important to ensure:

· participation of a broad range of interests across Canterbury, particularly the active involvement and support of Ngāi Tahu in water management processes

· co-ordinated action by a wide range of agencies and sectors across the CWMS target areas, including Environment Canterbury, territorial authorities and key industry and community partners – to do the right things at the right time, together

· effective mechanisms for oversight to ensure that commitments to action are being honoured and that action is having the desired impact

· support for the Zone Committees to shift their focus from planning and delivery through clear work programmes

· ongoing management support for the Mayoral Forum, to provide robust information and advice and ensure that CWMS processes are well co-ordinated.

Developing the regional work programme and developing an implementation plan in collaboration with partner organisations is an important first step.

2) Resourcing and Funding – ensuring that there is adequate planned and committed resourcing and funding to deliver on projects across all parties.

3) Monitoring, reporting and review – ensuring the strategy is on track through improved reporting and an enhanced monitoring framework.

4) Understanding and support for the CWMS – continuing to develop a broad base of understanding and support for the CWMS within the community.

Engagement and communication

18. The project has involved two rounds of engagement with Zone Committees, rūnanga, community groups, sector groups, district health boards, central government, industry and other stakeholders during the goals development process, as well as engagement with a youth focus group.

19. A communications approach has been prepared, as requested by the Canterbury Mayoral Forum at its meeting on 1 February 2019. The advice sets out a communications approach, and key messages.

Next steps

20. Release of the Mayoral Forum decisions.

21. Each Council will be formally noting the decisions of the Canterbury Mayoral Forum – starting with this paper on 20 June 2019.

22. Develop the Regional Work Programme via discussions with individual organisations to prioritise the work programme, confirm responsible agencies, fully scope and cost each area of work and secure the necessary resources.

23. Environment Canterbury is willing to work with territorial authorities, Ngāi Tahu and key industry and community partners to develop the Regional Work Programme and an implementation plan. Further advice and a progress report be provided to the Mayoral Forum by February 2020.

Conclusion

That Council note the Mayoral Forum’s resolution on the Canterbury Water Management Strategy - Fit for Future Project.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

8.5 Annual Satisfaction Survey Reports

File Reference: FIN 1/4/2

Author: Katherine Hill, Senior Corporate Planner

Authoriser: Paul Numan, General Manager Corporate Services

Attachments: 1. J2433 Mackenzie ROS 2019_v2c_post client amends ⇩

2. J2432 Mackenzie Consents 2019_v2b_post client amends ⇩

Staff Recommendations

That the information be noted.

Background

Each year Council commission satisfaction surveys of our residents and ratepayers regarding Council services and performance, and building and resource consent applicants.

Resident and Ratepayer Satisfaction Survey

Between 22 June and 10 July 2019, the Resident and Ratepayer Satisfaction Survey was undertaken by Research First. The survey involved 277 phone interviews with residents across the district in line with population demographics of the 2013 Census in Twizel, Tekapo, Fairlie and rural Mackenzie. Non-resident ratepayers for whom Council holds phone numbers were also included within the survey. The survey was randomised to ensure sampling was representative based on age, location, and gender as per the 2013 Census.

Key areas analysed in the survey were:

· Water supply and quality

· Stormwater and surface flooding

· Sewage treatment and disposal

· Rubbish collection services

· Roading and footpath maintenance

· Usage of council facilities

· Presentation of town centres

· Dog control

· Resource management

· Emergency management

· Tourism, economic development and commercial

· Staff, Councillor and Mayor’s performance

· Communications approach

· Value for money

The Resident and Ratepayer Satisfaction Survey, as attached, reports on the survey results.

Building Consent and Resource Consent Applicant Survey

Applicants of building and/or resource consents lodged during the 2018/19 financial year, for whom email addresses were held, were invited to complete an online survey regarding their experiences with the consents process, to identify areas of improvement and monitor satisfaction levels against targets set in the Long Term Plan 2018-2028.

Invitations were sent to 330 applicants with the survey open from 1 July to 15 July, returning 79 responses (24% response rate).

The Resource and Building Consent Processes Survey 2018-19 is attached to this paper.

Next Steps

The information in these reports will be used in the upcoming Annual Report. The reports will also be made publically available on Councils website.

Conclusion

Council is asked to note the attached Resident and Ratepayer Survey and Building Consent and Resource Consent Applicant Survey for the 2018/19 financial year. These surveys have been commissioned to feed into Council’s upcoming 2018/19 Annual Report.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

8.7 Common Seal and Authorised Signatures

File Reference: NA

Author: Paul Numan, General Manager Corporate Services

Attachments: Nil

PURPOSE Of Report

To advise of the documents signed under the Common Seal from 7 June to 5 August 2019.

Staff Recommendations That the following documents be executed under the Common Seal of the Council:
Date Sealed		Details
11/06/19	Subdivision Certifications - RM 180032. Andrew Don Drive	Mackenzie District Council and Lake Tekapo Enterprises Limited, Andrew William Simpson and Karen Frances Simpson.	899
24/06/19	ANZ Master mandate - Signing Authority	The Mackenzie District Council and ANZ Bank	900
28/6/19	Deed of Assignment of Lease, Lake Alexandrina Huts.	Between MDC and Helen Patricia McKirdy, Peter Alander McKirdy and Anthony Shaw (departing leesee) and Helen Patricia McKirdy and Kerry Vivienne Ketle (new leasee).	901
17/7/19	Deed of renewal of lease	MDc and Skyrim Investment Limited	902
5/08/19	Contract for Township Reserves Maintenance	MDC and Whitestone Contracting Ltd Contract 1214	903

Ordinary Council Meeting Agenda 13 August 2019

9 Community Board Recommendations

9.1 Minutes of Twizel Community Board Meeting - 10 June 2019

File Reference: NA

Author: Gisela Craig, Governance Advisor (Temp)

Authoriser: Paul Numan, General Manager Corporate Services

Attachments: Nil

Recommendation

1. That the confirmed Minutes of the Twizel Community Board Meeting held on Monday 10 June 2019 be received.

2. That Council notes the following resolutions from the Twizel Community Board:

a) That the Twizel Community Board approve the request from the Twizel Snow Club for $80 for hall hire.

b) That the Twizel Community Board recommend to Council that affected persons approval be provided to construct a dwelling to be used for visitor accommodation for up to eight guests, 11.9m from the boundary of Lot 32 DP 523429, (Temple Drive Twizel), with Lot 202 DP 523429 that is vested in Council as local purpose (recreation reserve) and 11.2m from the boundary with Temple Drive.

Staff Comment

Resolution 2a – Implemented.

Resolution 2b – Staff progressing.

resolutions from twizel community board meeting – 29 jULY 2019

That Council notes the following resolutions from the Twizel Community Board:

1a) That the Twizel Community Board approve the location of site one of the proposed two 10 seater covered picnic tables, with site two to be moved to fit in with the disc golf course.

1b) That the Twizel Community Board recommend to Council that Council approve the application for $11,722.66 (excl. GST) from the land subdivision reserve to fabricate and place two 10 seater covered picnic tables.

2. That the Twizel Community Board retrospectively grant Twizel Free Kindergarten $314.38 (incl. GST) for Event Centre hire for the 17 May 2019 fundraising Fashion Show and Shopping evening.

*Note: The 29 July 2019 meeting minutes are unconfirmed and will be confirmed by the Twizel Community Board on 9 September 2019.

Suzette van Aswegen

Chief Executive Officer

Ordinary Council Meeting Agenda 13 August 2019

9.2 Minutes of Tekapo Community Board Meeting - 5 June 2019

File Reference: NA

Author: Gisela Craig, Governance Advisor (Temp)

Authoriser: Paul Numan, General Manager Corporate Services

Attachments: Nil

Recommendation

1. That the confirmed Minutes of the Tekapo Community Board Meeting held on Wednesday 5 June 2019 be received.

2. That Council notes the following resolutions from the Tekapo Community Board:

a) That the Tekapo Community Board request the annual budget for grants be increased to $3000 (exclusive of GST).

b) That Council grant the Lake Tekapo Lions Club the funds to cover the cost of consent fees to erect a bus shelter subject to suitable Mackenzie District Council land being found.

Staff Comment

Resolution 2a – To be reviewed for 2020/21 budget.

Resolution 2b – meeting has been held

resolutions from tekapo community board meeting – 5 june 2019

That Council notes the following resolutions from the Tekapo Community Board:

1a) That the Tekapo Community board adopt the Genesis Tekapo Promotion Grant process as recommended with the following changes:

No 6. “Council meets to accept and approve…”

No 7. Correct clause is 2.2(e)(iii)

No 8. “Previous recipients are required to feedback…”

1b) That the Tekapo Community Board gratefully receive the funds from Genesis and request that Genesis review the contract with a view of increasing the grant amount

In reference to a proposal for a change of designation for navigation areas on Lake Tekapo by the Harbourmaster.

2a) That the Tekapo Community Board support the temporary reservation for 2019/20.

2b) That the Tekapo Community Board be included in the review process prior to the change in 2021 for areas under the CRC Navigation Safety Bylaw 2016, Lake Tekapo

*Note: The 31 July 2019 meeting minutes are unconfirmed and will be confirmed by the Tekapo Community Board on 11 September 2019.

Suzette van Aswegen

Chief Executive Officer

Date:	Tuesday, 13 August 2019
Time:	9.30am
Location:	Council Chambers Fairlie